BOARD OF ADMINISTRATION  
Action Minutes - Final  
Police & Fire Department Retirement Plan and Health Care Trust  
Wednesday, September 16, 2026  
9:00 AM  
1737 N. First St. Suite 580, San Jose, CA 95112  
HYBRID MEETING  
PHYSICAL LOCATION:  
1737 N. First St. Suite 580, San Jose, CA 95112  
ZOOM INFORMATION:  
zoom.us  
Dial In: +1 408 638 0968 US (San Jose)  
Meeting ID: 947 6646 9662  
BOARD MEMBERS  
Andrew Gardanier, Chair, Fire Active Rep (Term Expires 11/30/27)  
Vacant, Vice-Chair, Public Member  
Gretchen Flicker, Trustee, Public Member (Term Expires 4/30/27)  
Sunita Ganapati, Trustee, Public Member (Term Expires 11/30/26)  
David Kwan, Trustee, Public Member (Term Expires 11/30/28)  
Howard Lee, Trustee, Public Member (Term Expires 11/30/26)  
Richard Santos, Trustee, Fire Retiree Rep (Term Expires 11/30/26)  
Franco Vado, Trustee, Police Retiree Rep (Term Expires 11/30/28)  
David Woolsey, Trustee, Police Active Rep (Term Expires 11/30/29) -- 7290 Price Road, Tempe, AZ 85283  
George Casey, City Council Liaison to the Board  
Maytak Chin, General and Fiduciary Counsel  
John Flynn, CEO, Office of Retirement Services  
The Board of Administration of the Police and Fire Department Retirement Plan  
and Health Care Trust met in person at 1737 N. First St., Suite 580, San Jose, CA  
95112 and via Zoom on Wednesday, September 16, 2026 at 9:00 a.m. CEO Flynn  
called the Pension Plan and Health Care Trust meeting to order at 9:03 a.m.  
followed by roll call.  
Board Members Present: Franco Vado, Richard Santos, David Kwan, Howard  
Lee, Sunita Ganapati and Gretchen Flicker.  
Chair Gardanier was absent.  
Board Members Present via Zoom utilizing the Traditional Brown Act  
teleconferencing rules: David Woolsey. Counsel Maldonado questioned Trustee  
Woolsey on whether he met the qualifications to teleconference under the  
Brown Act, and Trustee Woolsey responded in the affirmative.  
Retirement Staff Present: John Flynn, Amanda Hiew, Jay Kwon, Barbara  
Hayman, Sandra Castellano, Jesselle Holcomb, Tara Tran, Chris Ha, Wil  
Mondala, Arun Nallasivan, Christina Wang, Julie He, Dhinesh Ganapathiappan,  
Jennifer You, Ellen Lee, David Aung, Ron Kumar, Harrison Pearce, Edith  
Orosco, Gabriela Romero-Castrejon, Sherrell Aledo, and Nicholas Schlick.  
Retirement Staff Present via Zoom: Benjie Chua-Foy, Shilpi Dwivedi, Nam Cao,  
Chris Reyes, Sylvia Mark, and Veronica Solorio.  
Also Present: Chris Maldonado, General and Fiduciary Counsel; Laura Wirick  
and Colin Kowalski, Meketa Investment Group; Brian Chi, Public member; and  
George Casey, Council Liaison.  
Also Present via Zoom: Kate Murdock, Baker Tilly; Nate Weinstein, Public  
member; Benita Harper, Aon Consulting; Anne Harper and Bill Hallmark,  
Cheiron; Kaci Boyer, Neuberger Berman; Kevin Balaod, Journalist; Marcel  
Gesell, Verus; and Marina Chudnovsky, Public member.  
ADA ALERT  
The Board of Administration (“Board”) will generally, upon request, provide appropriate aids  
and services leading to effective communication for individuals with disabilities so they can  
participate equally in the Board’s meetings, including qualified sign language interpreters,  
documents in Braille, and other ways of making information and communications accessible to  
people who have speech, hearing, vision or other disabilities.  
Anyone who requires an auxiliary aid or service for effective communication to participate in a  
Board meeting should contact the designated contact in Office of Retirement Services as far in  
advance of the scheduled meeting as possible. The Board strongly encourages individuals with  
disabilities to endeavor to submit requests for reasonable accommodation no later than five (5)  
business days before the scheduled meeting, as the Board may not be able to grant requests for  
reasonable accommodations without sufficient advance notice. The Board strongly encourages  
individuals with disabilities to submit their written requests via email or regular mail to facilitate  
tracking and response; however, if the submission of a written request constitutes a hardship,  
individuals may call the Office of Retirement Services to submit an oral request.  
The designated contact in the Office of Retirement Services will endeavor to respond to each  
request within three (3) business days of receipt of the request. Depending on the request, the  
designated contact in the Office of Retirement Services may ask to schedule a time to discuss  
the request (which may occur virtually) to determine the most appropriate auxiliary aid or  
service, before the request is resolved.  
ADA Designated Contact Information  
Attention: Deputy Director/Chief Operations Officer, Office of Retirement Services  
Address: 1737 N First St #600, San Jose, CA 95112  
Email: #Retire_Admin@sanjoseca.gov  
Phone: 408-794-1000 (ORS Main Line)  
THE LEVINE ACT  
The Levine Act requires a Party in a Proceeding before the City of San José that involves any  
action related to their contract, license, permit, or use entitlement to disclose any campaign  
contributions to City elected or appointed officials totaling more than $500 within the 12 months  
prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign  
contribution on the form located on the Levine Act webpage.  
AGENDA  
CALL TO ORDER AND ROLL CALL  
SB 707 REMOTE APPEARANCE(S)  
Take action on request(s) for remote appearance.  
i.  
ORDERS OF THE DAY  
•
Orders of the Day:  
- The Board's Secretary will call the meeting to order and then take roll call.  
- Item 4c to be heard before Closed Session.  
PUBLIC/RETIREE/GENERAL COMMENTS - Subject to Government Code Section  
•
54954.3  
○ Members of the public may comment on items not included on the  
agenda, provided that the matter is within the subject matter jurisdiction of the  
Board.  
None.  
CLOSED SESSION  
CLOSED SESSION AGENDA ITEMS WILL BE HEARD AT 9:00 A.M.  
CLOSED SESSION NEW BUSINESS  
I.  
Closed Session was heard immediately after item 4c. The Board entered into  
Closed Session at 9:06 a.m.  
A.  
CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR  
PURSUANT TO GOVERNMENT CODE SECTION 54957.6(a). Designated  
Labor Negotiator: Andrew Gardanier, Board Chair. Unrepresented employees:  
Chief Executive Officer.  
There was no reportable action for this item from Closed Session.  
B.  
CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR  
PURSUANT TO GOVERNMENT CODE SECTION 54957.6(a). Designated  
Labor Negotiator: Howard Lee, Investment Committee Chair. Unrepresented  
employees: Chief Investment Officer.  
There was no reportable action for this item from Closed Session.  
The Board came out of Closed Session at 9:20 a.m.  
OPEN SESSION - will reconvene following Closed Session, estimated to be 9:30 a.m.  
Open Session re-convened at 9:21 a.m.  
CONSENT CALENDAR  
1.  
This item was heard after Closed Session.  
A motion was made to approve the Consent Calendar.  
Approved. (M.S.C. Santos/Lee 7-0-0). This motion passed unanimously by roll  
call vote. Chair Gardanier was absent.  
Approval for a Service-Connected Disability Retirement  
1.1  
a.  
Christian Cordova, Firefighter, Fire Department, Request for  
Service-Connected Disability Retirement, effective September 12, 2026; 3.54*  
years of service.  
b.  
Yelena Licari, Fire Engineer, Fire Department, Request for  
Service-Connected Disability Retirement, effective February 13, 2026; 14.32*  
years of service.  
Approval for a Change in Status to Service-Connected Disability Retirement  
1.2  
a.  
Kim Borreson, Fire Engineer, Fire Department, Request for Change of Status  
to Service-Connected Disability Retirement, effective October 13, 2023;  
21.02* years of service.  
b.  
c.  
David Ennes, Battalion Chief, Fire Department, Request for Change of Status  
to Service-Connected Disability Retirement, effective October 3, 2021; 31.72*  
years of service. (With Reciprocity - 20.05 CSJ + 4.82 CALPERS + 6.85  
SJCERA = 31.72 TOTAL YOS)  
Alex R. Pons, Fire Engineer, Fire Department, Request for Change of Status  
to Service-Connected Disability Retirement, effective November 12, 2022;  
22.78* years of service.  
Approval Of Board Minutes  
1.3  
a.  
Approval of the Board Minutes of August 19, 2026.  
Approval of Return of Contributions  
Voluntary | Involuntary  
1.4  
a.  
Communication and Information Reports  
Police and Fire Department Retirement Plan Dashboard.  
FY2027 Q1 - Vision’31 Quarterly Report. Receive and file.  
1.5  
a.  
b.  
Statement of Work for Investment Manager Reconciliation Audit with Baker  
Tilly.  
c.  
Adoption of updated City Policies related to Finance-Purchasing.  
d.  
e.  
Notification to the Board pursuant to Paragraph 37 of the CEO Charter:  
Contract with EnvestHub, Inc., entered into by the CEO on behalf of the San  
José Police and Fire Department Retirement Plan, for a term of two years, for  
a total of $44,000, shared 50/50 with the San José Federated City Employees’  
Retirement System.  
Report of the Monthly Board Expenses for July 2026. Receive and file.  
f.  
g.  
Educational Travel Reports:  
·
·
2026 Principles of Pension Governance for Trustees, August 24 - 27,  
2026, Santa Barbara, CA by David Woolsey.  
2026 Principles of Pension Governance for Trustees, August 24 - 27,  
2026, Santa Barbara, CA by Gretchen Flicker.  
Education and Training  
1.6  
a.  
CALAPRS 2026 Program Calendar.  
Quarterly Trustee Education Opportunities Report.  
CALAPRS Virtual Trustees Roundtable, October 2, 2026.  
b.  
c.  
NCPERS Fiduciary in Focus Workshop, Nashville, TN, October 24 - 25,  
2026.  
d.  
SACRS Annual Fall Conference 2026, Rancho Mirage, CA, November 10 -  
13, 2026.  
e.  
Notice of Alternate Payee Benefit Election  
1.7  
a.  
Approval of Alternate Payee Benefit election of Unreduced Retirement Option  
to be paid to Brenda Silva, ex-spouse of Fire Fighter, Eduardo Silva to be  
effective November 2, 2026 under Part 17, Section 3.36.3600 of the San Jose  
Municipal Code.  
INVESTMENTS  
2.  
a.  
Oral update by CIO, Jay Kwon.  
CIO Kwon updated the Board.  
Presentation of Calendar 1st Quarter 2026 private equity report by Neuberger  
Berman.  
b.  
c.  
d.  
e.  
This item was presented.  
Presentation of Calendar 1st Quarter 2026 private markets report by Meketa  
Investment Group.  
This item was presented.  
Presentation of Calendar 2nd Quarter 2026 performance report for Pension  
Plan by Meketa Group.  
This item was presented.  
Presentation of Calendar 2nd Quarter 2026 performance report for Health  
Care Trust by Meketa Investment Group.  
This item was presented.  
Discussion and action on the strategic asset allocation by Meketa Investment  
Group.  
f.  
This item was presented.  
A motion was made to approve the strategic asset allocation.  
Approved. (M.S.C. Ganapati/Santos 7-0-0). This motion passed unanimously by  
roll call vote. Chair Gardanier was absent.  
Discussion and action on benchmarking for Multi-Sector Bonds, revisions to  
the Asset Allocation section of the Investment Policy Statement and  
Resolution number 4854.  
g.  
This item was presented.  
A motion was made to approve benchmarking for Multi-Sector Bonds,  
revisions to the Asset Allocation section of the Investment Policy Statement  
and Resolution number 4854.  
Approved. (M.S.C. Woolsey/Flicker 7-0-0). This motion passed unanimously by  
roll call vote. Chair Gardanier was absent.  
Presentation of the Investment Fee Report for Calendar Year 2025 by the  
Investment Staff.  
h.  
This item was presented.  
OLD BUSINESS CONTINUED-DEFERRED ITEMS - NONE  
NEW BUSINESS  
3.  
4.  
a.  
Oral update by CEO, John Flynn.  
CEO Flynn updated the Board.  
Oral update from the City Council Liaison to the Board.  
b.  
c.  
City Council Liaison, Councilmember George Casey, updated the Board on  
matters before the City Council and relevant to the Board.  
Discussion and action to designate an Acting Chair to preside over the Board's  
meeting of September 16, 2026.  
This item was heard immediately after the Orders of the Day.  
This item was discussed.  
A motion was made to designate Trustee Vado as the Acting Chair to preside  
over the Board's meeting of September 16, 2026.  
Approved. (M.S.C. Santos/Lee 7-0-0). This motion passed unanimously by roll  
call vote. Chair Gardanier was absent.  
Acting Chair Vado continued the meeting.  
Discussion and action on award of a merit increase, effective the first pay  
period in FY 2026-2027, and additional 2027 executive day(s) for the Chief  
Executive Officer position.  
d.  
This item was discussed.  
A motion was made to award a 4% merit increase, effective the first pay period  
in FY 2026-2027, and additional 5 2027 executive day(s) for the Chief Executive  
Officer position.  
Approved. (M.S.C. Santos/Ganapati 7-0-0). This motion passed unanimously by  
roll call vote. Chair Gardanier was absent.  
Discussion and action on award of additional 2027 executive day(s) for the  
Chief Investment Officer position.  
e.  
This item was discussed.  
A motion was made to award an additional 5 2027 executive day(s) for the  
Chief Investment Officer position.  
Approved. (M.S.C. Santos/Flicker 7-0-0). This motion passed unanimously by  
roll call vote. Chair Gardanier was absent.  
Nomination for the position of Board Vice-Chair for the remainder of calendar  
year 2026 due to resignation.  
f.  
This item was discussed.  
A motion was made to appoint Trustee Flicker as Board Vice-Chair for the  
remainder of calendar year 2026.  
Approved. (M.S.C. Vado/Ganapati 7-0-0). This motion passed unanimously by  
roll call vote. Chair Gardanier was absent.  
Discussion and action on Strategic Initiative 4.1.2 MemberDirect  
Modernization, presentation by Sandra Castellano and staff.  
g.  
This item was presented.  
A motion was made to approve the Strategic Initiative 4.1.2 MemberDirect  
Modernization.  
Approved. (M.S.C. Woolsey/Santos 7-0-0). This motion passed unanimously by  
roll call vote. Chair Gardanier was absent.  
Discussion and action on AI Governance at ORS, presentation by John Flynn,  
CEO.  
h.  
This item was presented.  
A motion was made to approve the AI Governance at ORS.  
Approved. (M.S.C. Vado/Santos 7-0-0). This motion passed unanimously by roll  
call vote. Chair Gardanier was absent.  
Discussion and action on adoption of updated City Policy Manual #1.7.12 -  
Artificial Intelligence (AI) Policy.  
i.  
This item was discussed.  
A motion was made to adopt the updated City Policy Manual #1.7.12 - Artificial  
Intelligence (AI) Policy.  
Approved. (M.S.C. Vado/Santos 7-0-0). This motion passed unanimously by roll  
call vote. Chair Gardanier was absent.  
RETIREMENTS  
Service Retirements  
5.  
5.1  
Acting Chair Vado read the Service Retirements into the record.  
A motion was made to approve the Service Retirements.  
Approved. (M.S.C. Santos/Flicker 7-0-0). This motion passed unanimously by  
roll call vote. Chair Gardanier was absent.  
a.  
b.  
c.  
d.  
Nicholas A. Barry, Police Officer, Police Department, effective October 10,  
2026; 25.34* years of service.  
Joshua Erbes, Police Sergeant, Police Department, effective October 10,  
2026; 25.42* years of service.  
Eric C. Mailander, Fire Fighter, Fire Department, effective October 10,  
2026; 20.12* years of service.  
John D. Pavloff, Fire Captain, Fire Department, effective October 10, 2026;  
32.88* years of service. (With Reciprocity - 22.12 CSJ + 10.78 PERS = 32.90  
YOS)  
e.  
Scott Walker, Fire Engineer, Fire Department, effective October 8, 2026;  
25.05* years of service.  
Deferred Vested  
5.2  
Acting Chair Vado read the Deferred Vested Retirements into the record.  
Trustees Woolsey and Santos said a few kind words.  
It was noted that Brandon P. Sanchez's correct title is Deputy Chief of Police.  
A motion was made to approve the Deferred Vested Retirements.  
Approved. (M.S.C. Santos/Flicker 7-0-0). This motion passed unanimously by  
roll call vote. Chair Gardanier was absent.  
a.  
Kelli S. Janda, Police Officer, Police Department, effective September 18,  
2026; 16.20* years of service.  
b.  
6.  
Brandon P. Sanchez, Chief of Police, Police Department, effective August  
24, 2026; 27.60* years of service.  
DEATH AND SURVIVORSHIP NOTIFICATIONS (Moment of Silence)  
Acting Chair Vado read the Death Notifications into the record and asked for a  
moment of silence for those who have served and passed away. Acting Chair  
Vado and Trustees Santos and Woolsey said a few words.  
a.  
b.  
Notification of the death of Julius L. Cordoni, Fire Captain, retired  
December 1, 1973, died June 28, 2026. Survivorship benefits to Virginia  
Cordoni, spouse.  
Notification of the death of Norene Marinelli, Police Officer, retired January  
22, 2022, died July 28, 2026. No survivorship benefits.  
COMMITTEE MINUTES, REPORTS AND RECOMMENDATIONS  
Investment Committee (Lee, Gardanier, Ganapati, Kwan)  
Last Meeting: August 26, 2026 Next Meeting: October 20, 2026  
7.  
7.1  
Oral update from the Chair of the Investment Committee.  
a.  
Chair Lee updated the Board regarding matters from the last meeting.  
Audit/Risk Committee (Woolsey, Ganapati, Vacant)  
Last Meeting: August 20, 2026 Next Meeting: October 22, 2026  
7.2  
Oral update from the Chair of the Audit/Risk Committee.  
a.  
·
Approval of the Q2 2026 travel and attendance report for the Police  
and Fire Department Retirement Plan.  
·
Discussion on proposed revisions to the Police and Fire Department  
Retirement Plan and Federated City Employees’ Retirement System  
Internal Audit Charter.  
·
·
Discussion and action on the updated FY 2026-2027 audit plan.  
Discussion on the status of outstanding Internal Audit  
recommendations.  
Chair Woolsey updated the Board regarding matters from the last meeting.  
CEO Flynn added comments.  
Minutes of the Audit Committee meeting from May 21, 2026. Receive and  
file.  
b.  
The Minutes were received and filed.  
Discussion and action on the updated FY 2026-2027 audit plan.  
This item was introduced.  
c.  
A motion was made to approve the updated FY 2026-2027 audit plan.  
Approved. (M.S.C. Santos/Flicker 7-0-0). This motion passed unanimously by  
roll call vote. Chair Gardanier was absent.  
Governance Committee (Flicker, Vado, Santos)  
Last Meeting: June 17, 2026 Next Meeting: September 16, 2026  
7.3  
Oral update from the Chair of the Governance Committee.  
a.  
Chair Flicker announced that the next meeting will take place after this  
meeting.  
Disability Committee (Santos, Woolsey - Alts: Flicker/Vado/Lee/Gardanier)  
7.4  
Last Meeting: September 14, 2026  
Next Meeting: October 5, 2026  
Oral update from the Chair of the Disability Committee.  
a.  
b.  
Chair Santos updated the Board.  
Minutes of the Disability Committee meeting from August 10, 2026. Receive  
and file.  
The Minutes were received and filed.  
Joint Personnel Committee (Vacant/Gardanier/Lee)  
Last Meeting: August 31, 2026 Next Meeting: November 17, 2026  
7.5  
a.  
Oral update from the Chair of the Joint Personnel Committee.  
·
·
·
Discussion and action on the Investment Team Compensation  
recommendation.  
Discussion and action to provide direction to the staff on the Legal  
Services Assessment.  
Final Discussion and action to provide direction to the staff on the  
Communications Function Assessment.  
Trustee Lee updated the Board. CEO Flynn added comments.  
Minutes of the April 1, 2026 Joint Personnel Committee meeting. Receive and  
file.  
b.  
The Minutes were received and filed.  
Joint Budget Ad Hoc Committee (Flicker/Vado)  
7.6  
Last Meeting: August 21, 2026  
Next Meeting: September 21, 2026  
Oral update from the Joint Budget Ad Hoc Committee.  
a.  
•
Acting Chair Vado updated the Board.  
PROPOSED AGENDA ITEMS  
None.  
ADJOURNMENT  
Next Meeting: October 21, 2026  
•
The meeting adjourned at 12:16 p.m.  
*Estimated  
Minutes Recorded, Prepared and Respectfully Submitted by,  
_________________________________________  
ANDREW GARDANIER, CHAIR  
BOARD OF ADMINISTRATION  
ATTEST:  
_________________________________________  
JOHN FLYNN, CEO  
OFFICE OF RETIREMENT SERVICES  
All public records relating to an open session item on this agenda, which are  
not exempt from disclosure pursuant to the California Public Records Act, that  
are distributed to a majority of the legislative body will be available for public  
inspection at the Office of Retirement Services, 1737 N. First Street, Suite 600,  
San José CA 95112 at the same time that the public records are distributed or  
made available to the legislative body.  
Access the video or audio, the agenda, related reports, and supplemental  
materials for this meeting by visiting the Retirement Services website at  
http://sjrs.legistar.com/calendar.aspx. If you have any questions, please  
contact the Office of Retirement Services at (408) 794 - 1000.  
Supplemental agenda materials may be made available less than 72 hours  
before a regular meeting, provided that they are: (1) distributed to a majority of  
the legislative body and made available for public inspection at the Office of  
Retirement Services, 1737 N. First Street, Suite 600, San José CA 95112, at the  
same time; and (2) posted on the Office of Retirement Services’ website at  
http://sjrs.legistar.com/calendar.aspx in a manner that explains the document is  
related to an agenda item for an upcoming meeting.  
The City of San José’s Code of Conduct for Public Meetings in the Council  
Chambers and Committee Rooms  
(https://www.sanjoseca.gov/home/showpublisheddocument/12901/63667000496  
6630000) is intended to promote open meetings that welcome debate of public  
policy issues being discussed by the City Council, their Committees, and City  
Boards and Commissions in an atmosphere of fairness, courtesy, and respect  
for differing points of view.  
In furtherance of these principles, the Board’s Public Comment Policy  
establishes reasonable regulations governing public comment at its meetings  
and Committee meetings, consistent with the Ralph M. Brown Act, Government  
Code §§ 54950 et seq. Relevant provisions of the Public Comment Policy are  
listed below, and the full policy is available here:  
https://www.sjretirement.com/Resources/8e9a12ff-9d1d-4999-a547-6a1d804b6e3  
4/Public%20Comment%20Policy%20%20-asterisk-.pdf  
A. Public Speaker Recognition & Identification: Members of the public who wish  
to address the Board or its committees may state their name and affiliation for  
the record. Speakers will be called on in turn, and time limits as prescribed  
below will be set to ensure the meeting runs orderly.  
B. Public Comment on Agenda Items: The public shall be afforded the  
opportunity to address the Board or Committee on each item on the agenda,  
limited to the matters directly related to the item under consideration, including  
closed session items prior to adjournment into closed session.  
For each agenda item, the Chair shall invite public comment after the staff  
presentation and before Board or committee deliberation and action.  
No individual shall be permitted to address the Board or Committee more than  
once on the same agenda item.  
Each speaker is normally limited to two minutes per agenda item. Moreover, a  
speaker may not yield their time to another member of the public, bypassing the  
two-minute limit.  
If more than twelve individuals request to speak on a single agenda item, the  
Chair may reduce individual speaker time to one minute.  
In all cases, the meeting Chair will allow twice the allotted time for a speaker  
who requires the use of a translator to address the Board or Committee.  
C. General Public Comment: Each agenda shall include a designated General  
Public Comment item during which the public may address the Board or  
Committee on the subject matters within its jurisdiction that are not otherwise  
listed on the agenda.  
D. Remote Public Comment: When remote public comment is offered, speakers  
participating remotely shall be subject to the same rules, time limits, and  
procedures as in-person speakers.  
The Chair may, for meeting management purposes, sequence speakers by  
taking in-person public comment before remote public comment. Remote  
speakers shall be afforded the same individual time limits and total comment  
times as in-person speakers.  
E. Chair Authority and Orderly Conduct: The Chair is responsible for  
maintaining the orderly conduct of meetings.  
The Chair shall:  
1) Enforce time limits and procedural rules established by this Policy  
2) Provide notice and redirect speakers who stray from the subject of the  
agenda, or the subject matter jurisdiction of the Board or Committee  
3) Remove or mute speakers who engage in disruptive conduct, including  
behavior that impedes the orderly conduct of the meeting, after appropriate  
warning that their behavior is disorderly and that their failure to cease such  
behavior may result in their removal, consistent with the Ralph M. Brown Act.  
For the purpose of this Policy, “disruptive conduct” shall mean:  
(1) Behavior during a meeting of the Board or Committee that actually disrupts,  
disturbs, impedes, or renders infeasible the orderly conduct of the meeting;  
(2) a failure to comply with this Policy; and  
(3) Behavior that constitutes use of force or a true threat of force that has  
sufficient indicia of intent and seriousness, that a reasonable observer would  
perceive it to be an actual threat of use of force by person making the threat.  
This Policy supports open, lawful public comment and does not restrict the  
public’s right to express criticism or viewpoints regarding the Board, its  
committees, staff, or the department.  
F. Signs and Symbolic Materials: Members of the public may bring objects and  
symbolic materials, such as signs or banners, to meetings of the Board or its  
committees, subject to the following restrictions:  
1) Size and Construction – No object shall be larger than two feet by three feet.  
No sticks, posts, poles, or similar items shall be attached to any sign or  
symbolic material. Items may not create a building maintenance problem or a  
fire or safety hazard.  
2) Display and Conduct – Persons displaying signs or symbolic materials must  
remain seated while doing so and may not raise items above shoulder level,  
obstruct the view or passage of other attendees, or otherwise disturb the  
conduct of the meeting.  
3) Prohibited Items – Objects deemed a threat to persons at the meeting or to  
facility infrastructure are not permitted. ORS staff and building security are  
authorized to remove items and/or individuals from the meeting room if a threat  
exists or is perceived to exist. This restriction does not apply to firearms carried  
by active or retired law enforcement officers authorized to carry under  
applicable law. All other weapons, dangerous materials, and items unrelated to  
the meeting that create a safety or security concern are prohibited.  
4) Prohibited Obscenity – Images or content of lewd material depicting sexual  
acts shall not be permitted.  
Exceptions to the Board’s Public Comment Policy may be made in the  
discretion of and by direction of the Chair.  
Failure to comply with the City’s Code of Conduct and the Board’s Public  
Comment Policy will disturb, disrupt, or impede the orderly conduct of the  
meeting and may result in removal from the meeting