BOARD OF ADMINISTRATION  
Action Minutes  
Federated City Employees' Retirement System and Federated City  
Employees' Health Care Trust  
Thursday, September 17, 2026  
8:30 AM  
City Hall, Wing Rooms 118-120  
200 E. Santa Clara St., San Jose, CA 95113  
HYBRID MEETING  
PHYSICAL LOCATION:  
City Hall, Wing Rooms 118-120, 200 E. Santa Clara St. San Jose, Ca 95113  
ZOOM INFORMATION:  
zoom.us  
Dial In: +1 408 638 0968 US (San Jose)  
Meeting ID: 988 0269 0505  
BOARD MEMBERS  
Spencer Horowitz, Chair (Term Expires 11/30/28)  
Matthew Faulkner, Vice Chair (Term Expires 11/30/27)  
Deborah Abbott, Trustee (Term Expires 11/30/26)  
Anurag Chandra, Trustee (Term Expires 11/30/26)  
Brian Chi, Trustee (Term Expires 11/30/29)  
Mark Linder, Trustee (Term Expires 11/30/28)  
Vacant, Trustee  
Pam Foley, City Council Liaison to the Board  
Maytak Chin, General and Fiduciary Counsel  
John Flynn, CEO, Office of Retirement Services  
_______________________________________________________________  
The Board of Administration of the Federated City Employees Retirement  
System and Health Care Trust met on Thursday, September 17, 2026, at City Hall,  
Wing Rooms 118-120, 200 E. Santa Clara St., San Jose, CA 95113 and via Zoom  
at 8:30 a.m. Chair Horowitz called the meeting to order at 8:30 a.m. followed by  
roll call.  
Board Members Present: Spencer Horowitz, Matthew Faulkner, Deborah Abbott,  
Anurag Chandra, and Brian Chi.  
Trustee Linder was absent.  
Retirement Staff Present: John Flynn, Jay Kwon, Barbara Hayman, Amanda  
Hiew, Nicholas Schlick, Gabriela Romero-Castrejon, Edith Orosco, Sherrell  
Aledo, Chris Ha, Dhinesh Ganapathiappan, David Aung, Ron Kumar, Arun  
Nallasivan, Harrison Pierce, Christina Wang, Jennifer You, Sandra Castellano,  
Tara Tran, and Jesselle Holcomb.  
Retirement Staff Present via Zoom: Benjie Chua-Foy, Chris Reyes, Julie He, and  
Theresa Meyer-Calvert.  
Also Present: Pam Foley, Vice Mayor and City Council Liaison; Mariah Fairley,  
General and Fiduciary Counsel; and Laura Wirick, Meketa Investment Group.  
Vice Mayor and City Council Liaison Foley arrived at 9:34 a.m. and departed at  
12:00 p.m.  
Also Present via Zoom: Kevin Balaod, With Intelligence-Journalist; Kaci Boyer,  
Neuberger Berman; Colin Kowalski, Meketa Investment Group; Kate Murdock,  
Baker Tilly; Marcel Gesell, Verus; Brad Imamura, Public Member; Nate Weinstein,  
Public Member; Enny Kouzmenko, Public Member; and Carrie Rank, OER.  
ADA ALERT  
The Board of Administration (“Board”) will generally, upon request, provide  
appropriate aids and services leading to effective communication for individuals  
with disabilities so they can participate equally in the Board’s meetings,  
including qualified sign language interpreters, documents in Braille, and other  
ways of making information and communications accessible to people who have  
speech, hearing, vision or other disabilities.  
Anyone who requires an auxiliary aid or service for effective communication to  
participate in a Board meeting should contact the designated contact in Office of  
Retirement Services as far in advance of the scheduled meeting as possible. The  
Board strongly encourages individuals with disabilities to endeavor to submit  
requests for reasonable accommodation no later than five (5) business days  
before the scheduled meeting, as the Board may not be able to grant requests  
for reasonable accommodations without sufficient advance notice. The Board  
strongly encourages individuals with disabilities to submit their written requests  
via email or regular mail to facilitate tracking and response; however, if the  
submission of a written request constitutes a hardship, individuals may call the  
Office of Retirement Services to submit an oral request. The designated contact  
in the Office of Retirement Services will endeavor to respond to each request  
within three (3) business days of receipt of the request. Depending on the  
request, the designated contact in the Office of Retirement Services may ask to  
schedule a time to discuss the request (which may occur virtually) to determine  
the most appropriate auxiliary aid or service, before the request is resolved.  
ADA Designated Contact Information  
Attention: Deputy Director/Chief Operations Officer, Office of Retirement  
Services  
Address: 1737 N First St #600, San Jose, CA 95112  
Email: #Retire_Admin@sanjoseca.gov  
Phone: 408-794-1000 (ORS Main Line)  
THE LEVINE ACT  
The Levine Act requires a Party in a Proceeding before the City of San José that  
involves any action related to their contract, license, permit, or use entitlement to  
disclose any campaign contributions to City elected or appointed officials  
totaling more than $500 within the 12 months prior to the City decision. A  
Participant to a Proceeding may voluntarily report a campaign contribution on  
the form located on the Levine Act webpage.  
AGENDA  
CALL TO ORDER AND ROLL CALL  
SB 707 REMOTE APPEARANCE(S)  
**  
Take action on request(s) for remote appearance.  
i.  
CLOSED SESSION  
CLOSED SESSION AGENDA ITEMS WILL BE HEARD AT 8:30 A.M.  
CLOSED SESSION NEW BUSINESS  
I.  
Closed Session was heard after Orders of the Day.  
The Board entered into Closed Session at 8:32 a.m.  
A.  
CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR  
PURSUANT TO GOVERNMENT CODE SECTION 54957.6(a). Designated  
Labor Negotiator: Spencer Horowitz, Board Chair. Unrepresented employees:  
Chief Executive Officer.  
There was no reportable action for this item from Closed Session.  
B.  
C.  
CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR  
PURSUANT TO GOVERNMENT CODE SECTION 54957.6(a). Designated  
Labor Negotiator: Anurag Chandra, Investment Committee Chair. Unrepresented  
employees: Chief Investment Officer.  
There was no reportable action for this item from Closed Session.  
CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL -  
ANTICIPATED LITIGATION: Significant exposure to litigation pursuant to  
Section 54956.9(d)(2): One Case.  
There was no reportable action for this item from Closed Session.  
The Board came out of Closed Session at 9:35 a.m.  
OPEN SESSION - will reconvene following Closed Session, estimated to be 9:30 a.m.  
Open Session re-convened at 9:37 a.m.  
Chair Horowitz revisited the Orders of the Day after Closed Session and  
announced that New Business Item 5e would be heard before the Investment  
items.  
A motion was made to approve the change to the Orders of the Day.  
Approved. (M.S.C. Abbott/Chandra 5-0-0).  
Trustee Linder was absent.  
ORDERS OF THE DAY  
•
Orders of the Day were heard immediately after roll call attendance.  
ORDERS OF THE DAY:  
• None.  
WAIVE SUNSHINE:  
• Late Attachment: Item 1.8a – Approval of Change in Retirement Date for  
Falguni N. Amin.  
A motion was made to waive sunshine for the late attachment referenced  
above.  
Approved. (M.S.C. Chandra/Faulkner 5-0-0).  
Trustee Linder was absent.  
Chair Horowitz announced that a matter has arisen that requires immediate  
action by the Board. The need for such action came to the Board’s attention  
after the agenda for this meeting was posted.  
The item to be added involves a conference with legal counsel regarding  
anticipated litigation pursuant to Government Code Section 54956.9(d)(2). The  
conference will be held in closed session. A majority vote of the members  
present was required to add this closed-session item to the agenda pursuant to  
Government Code Section 54954.2(b)(2).  
A motion was made to add this closed-session item to the agenda.  
Approved. (M.S.C. Abbott/ Faulkner 5-0-0).  
Trustee Linder was absent.  
PUBLIC/RETIREE/GENERAL COMMENTS - Subject to Government Code Section  
•
54954.3  
○ Members of the public may comment on items not included on the  
agenda, provided that the matter is within the subject matter jurisdiction of the  
Board.  
The Public/Retiree/General Comments were heard after Orders of the Day.  
Brad Imamura, a member of the public, provided public comment, which was  
addressed by Chair Horowitz. CEO Flynn also provided comments.  
CONSENT CALENDAR  
1.  
The Consent Calendar was heard after the Public/Retiree/General Comments.  
A motion was made to approve the Consent Calendar.  
Approved. (M.S.C. Chi/Abbott 5-0-0).  
Trustee Linder was absent.  
Approval of Service Retirements  
1.1  
a.  
Eddie Aubrey, Independent Police Auditor, Independent Police Auditor, effective  
September 2, 2026; 10.65* years of service. (8.31 PERS + 2.33 CSJ = 10.65  
YOS)  
b.  
c.  
d.  
e.  
Stephen Cameron, Park Maintenance Repair Worker II, Parks, Recreation and  
Neighborhood Services, effective September 26, 2026; 12.19* years of service.  
Robert R. Castaneda Jr., Police Radio Dispatcher, Police Department, effective  
October 10, 2026; 17.88* years of service.  
Mark E. Kiehl, Air Service Development Manager, Airport Department, effective  
October 3, 2026; 12.51* years of service.  
Jose Vazquez, Wastewater Operator Foreperson II, Environmental Services  
Department, effective October 10, 2026; 25.88* years of service.  
Early Retirement  
1.2  
a.  
Kate Handford, Executive Office Administrator, City Manager’s Office, effective  
October 10, 2026; 10.52* years of service.  
Approval of Deferred Vested  
Joseph Barboa, Maintenance Worker II, Department of Transportation, effective  
1.3  
a.  
October 3, 2026; 18.80* years of service. (15.34 CSJ + 3.46 StanCERA =  
18.80 YOS)  
b.  
c.  
d.  
Alfred Buzo, Council Policy & Legislative Director, City Clerk’s Office, effective  
September 1, 2026; 9.40* years of service.  
Ronald Q. Coquia, Supervising Application Analyst, Airport Department, effective  
October 6, 2026; 15.70* years of service.  
Heba El Guindy, Senior Transportation Specialist, Department of Transportation,  
effective August 16, 2026; 9.17* years of service. (1.41 CSJ + 7.76 PERS = 9.17  
YOS)  
e.  
Stephanie L. Molloy, Supervising Environmental Services Specialist,  
Environmental Services Department, effective August 25, 2026; 8.02* years of  
service. (2.89 CSJ + 5.20 PERS = 8.02 YOS)  
f.  
Jarae Lynn Neumann, Police Data Specialist II, Police Department, effective  
August 21, 2026; 10.88* years of service.  
g.  
Cristina Pena, Engineer II, Environmental Services Department, effective  
September 26, 2026; 26.78* years of service. (1.43 CSJ + 25.34 PERS = 26.78  
YOS)  
h.  
Keith E. Van Gastel, Building Inspector Supervisor, Certified II, Planning,  
Building and Code Enforcement, effective October 10, 2026; 13.02* years of  
service.  
Approval of Board Minutes  
Approval of the Board Minutes of August 20, 2026.  
Approval of Return of Contributions  
1.4  
a.  
1.5  
a.  
Voluntary | Involuntary  
Communications and Information Reports  
1.6  
a.  
FY2027 Q1 - Vision’31 Quarterly Report. Receive and file.  
b.  
Report of the Monthly Board Expenses for July 2026. Receive and file.  
Statement of Work for Investment Manager Reconciliation Audit with Baker Tilly.  
Adoption of updated City Policies related to Finance-Purchasing.  
Educational Travel Reports:  
c.  
d.  
e.  
·
Opal Group Public Funds Summit East, July 27-29, 2026 by Matthew  
Faulkner.  
Approval of Travel and Reimbursements  
1.7  
a.  
Brian Chi, Trustee  
·
CALAPRS Virtual Trustees Roundtable, October 2, 2026.  
b.  
c.  
Matthew Faulkner, Vice Chair  
·
MarketsGroup 10th Annual Real Estate West Forum, Half Moon Bay, CA,  
October 13-14, 2026.  
Reimbursements  
Opal Group Public Funds Summit East, Newport, RI, July 27-29, 2026 -  
Matthew Faulkner.  
·
Approval of Change in Retirement Date  
1.8  
a.  
Approval for a change in effective date for Falguni N. Amin, Engineer II, Public  
Works Department, from December 30, 2025, to December 31, 2025, for a  
Deferred Vested Retirement approved at the December 18, 2025 Board meeting.  
DEATH AND SURVIVORSHIP NOTIFICATIONS (Moment of Silence)  
2.  
a.  
Chair Horowitz asked for a moment of silence for those who served and passed  
away.  
Notification of the death of William P. Carter, Senior Office Specialist, retired  
November 19, 2016, died July 24, 2026. Survivorship benefits to Jose Federico,  
spouse.  
b.  
c.  
d.  
e.  
Notification of the death of Angela Cipperly, Community Service Supervisor,  
retired October 1, 2013, died July 11, 2026. No survivorship benefits.  
Notification of the death of Robert Coats, Recreation Superintendent, retired July  
11, 1998, died July 31, 2026. No survivorship benefits.  
Notification of the death of Elizabeth Fort, Office Specialist II, retired August 2,  
2003, died July 19, 2026. No survivorship benefits.  
Notification of the death of Gerard Guinnane, Senior Instrument Technician,  
retired October 24, 2015, died July 30, 2026. Survivorship benefits to Christine A.  
Guinnane, spouse.  
f.  
Notification of the death of Pamela P. Parker, Librarian II, retired September 5,  
1998, died August 18, 2026. No survivorship benefits.  
INVESTMENTS  
3.  
a.  
Oral update from the CIO of Retirement Services, Jay Kwon.  
This item was heard after the Board took a break following Item 5e.  
CIO Kwon updated the Board.  
b.  
c.  
d.  
e.  
Presentation of Calendar 1st Quarter 2026 private equity report by Neuberger  
Berman.  
This item was presented.  
Presentation of Calendar 1st Quarter 2026 private markets report by Meketa  
Investment Group.  
This item was presented.  
Presentation of Calendar 2nd Quarter 2026 performance report for Pension Plan  
by Meketa Investment Group.  
This item was presented.  
Presentation of Calendar 2nd Quarter 2026 performance report for Healthcare  
Trust by Meketa Investment Group.  
This item was presented.  
f.  
Discussion and action on the strategic asset allocation by Meketa Investment  
Group.  
This item was discussed.  
A motion was made to adopt Sample D, as recommended by staff and the  
Investment Committee, as the new strategic asset allocation, with  
implementation effective November 1, 2026.  
Approved. (M.S.C. Abbott/Faulkner 5-0-0).  
Trustee Linder was absent.  
g.  
Discussion and action on benchmarking for Multi-Sector Bonds, revisions to the  
Asset Allocation section of the Investment Policy Statement and Resolution number  
9135.  
This item was discussed.  
A motion was made to approve the new benchmark for Multi-Sector Bonds, the  
changes to the Investment Policy Statement (IPS), including the appropriate  
numeric changes to Footnote 3 of the IPS (Attachment 3) to reflect the new  
regional equity weights, Resolution No. 9135 included in this item, and the new  
strategic asset allocation, with implementation effective November 1, 2026.  
Approved. (M.S.C. Faulkner/Chandra 5-0-0).  
Trustee Linder was absent.  
h.  
Presentation of the Investment Fee Report for Calendar Year 2025 by the  
Investment Staff.  
This item was presented.  
OLD BUSINESS-DEFERRED/CONTINUED ITEMS-NONE  
NEW BUSINESS  
4.  
5.  
a.  
Oral update from the CEO of Retirement Services, John Flynn.  
CEO Flynn updated the Board.  
b.  
c.  
Oral update from the City Council Liaison to the Board.  
Vice Mayor and City Council Liaison Foley updated the Board on pending  
matters before the City Council that were relevant to the Board.  
Discussion and action on award of a merit increase, effective the first pay period in  
FY 2026-2027, and additional 2027 executive day(s) for the Chief Executive  
Officer position.  
This item was discussed.  
A motion was made to award a 4% merit increase, effective the first pay period  
in FY 2026-2027, and additional five 2027 executive day(s) for the Chief  
Executive Officer position.  
Approved. (M.S.C. Chi/Abbott 5-0-0).  
Trustee Linder was absent.  
d.  
Discussion and action on award of additional 2027 executive day(s) for the Chief  
Investment Officer position.  
This item was discussed.  
A motion was made to award an additional five 2027 executive day(s) for the  
Chief Investment Officer position.  
Approved. (M.S.C. Chandra/Abbott 5-0-0).  
Trustee Linder was absent.  
e.  
Discussion and action on number of trustees necessary to carry a motion on an  
agendized item where only a quorum is present.  
This item was heard before Item 3a.  
The item was presented.  
After a lengthy discussion, a motion was made to approve the  
recommendation at quorum of four trustees and to require a majority vote of  
three out of four trustees, rather than a unanimous vote. The motion requires a  
majority vote of the trustees present at the meeting.  
Brad Imamura, a member of the public, provided public comment prior to the  
Board’s vote.  
Approved. (M.S.C. Faulkner/Chandra 3-2-0).  
Ayes: Anurag Chandra, Matthew Faulkner, and Spencer Horowitz  
Noes: Deborah Abbott and Brian Chi  
Abstain: N/A  
Trustee Linder was absent.  
The Board recessed from 10:02 a.m. to 10:10 a.m.  
f.  
Discussion and action of standing committee assignments.  
This item was heard after Item 5d.  
This item was presented.  
A motion was made to nominate Trustee Abbott to serve as a permanent  
trustee, replacing her current role as an alternate trustee, on the Disability  
Committee.  
Approved. (M.S.C. Chandra/Faulkner 5-0-0).  
Trustee Linder was absent.  
g.  
h.  
Discussion and action on Strategic Initiative 4.1.2 MemberDirect Modernization,  
presentation by Sandra Castellano and staff.  
This item was presented.  
No action was taken on this item.  
Discussion and action on AI Governance at ORS, presentation by John Flynn,  
CEO.  
This item was heard together with Item 5i.  
This item was presented.  
i.  
Discussion and action on adoption of updated City Policy Manual #1.7.12 -  
Artificial Intelligence (AI) Policy.  
This item was heard together with Item 5h.  
This item was presented.  
A motion was made to adopt the updated City Policy Manual #1.7.12 – Artificial  
Intelligence (AI) Policy.  
Approved. (M.S.C. Chandra/Abbott 5-0-0).  
Trustee Linder was absent.  
COMMITTEE MINUTES, REPORTS AND RECOMMENDATIONS  
Investment Committee (Chandra, Faulkner, Abbott)  
Last Meeting: August 25, 2026 Next Meeting: October 20, 2026  
6.  
6.1  
a.  
Oral update from the Chair of the Investment Committee.  
Chair Chandra updated the Board on the matters discussed at the previous  
meeting. CIO Kwon announced that the next meeting will take place in  
December.  
Audit/Risk Committee (Linder, Horowitz, Chi)  
6.2  
a.  
Last Meeting: August 20, 2026 Next Meeting: October 22, 2026  
Oral update from the Chair of the Audit/Risk Committee.  
·
Approval of the Q2 2026 travel and attendance report for the Federated  
City Employee’s Retirement System.  
·
Discussion on proposed revisions to the Police and Fire Department  
Retirement Plan and Federated City Employees’ Retirement System  
Internal Audit Charter.  
·
·
Discussion and action on the updated FY 2026-2027 audit plan.  
Discussion on the status of outstanding Internal Audit recommendations.  
Trustee Horowitz updated the Board on the matters discussed at the last  
meeting.  
b.  
c.  
Minutes from May 21, 2026 Joint Audit Committee meeting. Receive and file.  
The Minutes were received and filed.  
Discussion and action on the updated FY 2026-2027 audit plan.  
This item was presented.  
A motion was made to approve the updated FY 2026-2027 audit plan.  
Approved. (M.S.C. Faulkner/Chi 5-0-0).  
Trustee Linder was absent.  
Governance Committee (Abbott, Vacant, Chi)  
6.3  
Last Meeting: September 16, 2026 Next Meeting: December 16, 2026  
a.  
Oral update from the Chair of the Governance Committee.  
Chair Abbott updated the Board on the matter discussed at yesterday's  
meeting.  
FCERS Disability Committee (Faulkner, Linder, Vacant - Alt: Abbott)  
Last Meeting: June 9, 2026 Next Meeting: October 13, 2026  
6.4  
a.  
Oral update from the Chair of the Disability Committee.  
Chair Faulkner announced that the next meeting will take place in November.  
Joint Personnel Committee (Chandra, Horowitz, Linder)  
6.5  
Last Meeting: August 31, 2026 Next Meeting: November 17, 2026  
a.  
Oral update from the Vice Chair of the Joint Personnel Committee.  
·
·
·
Discussion and action on the Investment Team Compensation  
recommendation.  
Discussion and action to provide direction to the staff on the Legal Services  
Assessment.  
Final Discussion and action to provide direction to the staff on the  
Communications Function Assessment.  
Trustee Horowitz updated the Board on the matters discussed at the last  
meeting.  
b.  
Minutes of the April 1, 2026 Joint Personnel Committee meeting. Receive and file.  
The Minutes were received and filed.  
Joint Budget Ad Hoc Committee (Linder, Abbott - Alt: Chi)  
6.6  
Last Meeting: August 21, 2026 Next Meeting: September 21, 2026  
a.  
7.  
Oral update from the Joint Budget Ad Hoc Committee.  
Trustee Abbott announced that the next meeting will take place on Monday,  
September 21, 2026.  
EDUCATION & TRAINING  
The Minutes were received and filed.  
a.  
b.  
c.  
d.  
e.  
CALAPRS 2026 Program Calendar.  
Quarterly Trustee Education Opportunities Report.  
CALAPRS Virtual Trustees Roundtable, October 2, 2026.  
NCPERS Fiduciary in Focus Workshop, Nashville, TN, October 24-25, 2026.  
SACRS Annual Fall Conference 2026, Rancho Mirage, CA, November 10-13,  
2026.  
PROPOSED AGENDA ITEMS  
•
•
•
None.  
ADJOURNMENT  
The meeting adjourned at 1:10 p.m.  
Next FCERS Board Meeting: October 22, 2026  
Minutes Recorded, Prepared and Respectfully Submitted by,  
______________________________________  
SPENCER HOROWITZ, CHAIR BOARD OF ADMINISTRATION  
ATTEST:  
_____________________________________  
JOHN FLYNN, CEO OFFICE OF RETIREMENT SERVICES  
*Estimated  
All public records relating to an open session item on this agenda, which are not  
exempt from disclosure pursuant to the California Public Records Act, that are  
distributed to a majority of the legislative body will be available for public  
inspection at the Office of Retirement Services, 1737 N. First Street, Suite 600,  
San José CA 95112 at the same time that the public records are distributed or  
made available to the legislative body.  
Access the video or audio, the agenda, related reports, and supplemental  
materials for this meeting by visiting the Retirement Services website at  
http://sjrs.legistar.com/calendar.aspx. If you have any questions, please contact  
the Office of Retirement Services at (408) 794 - 1000.  
Supplemental agenda materials may be made available less than 72 hours before  
a regular meeting, provided that they are: (1) distributed to a majority of the  
legislative body and made available for public inspection at the Office of  
Retirement Services, 1737 N. First Street, Suite 600, San José CA 95112, at the  
same time; and (2) posted on the Office of Retirement Services’ website at  
http://sjrs.legistar.com/calendar.aspx in a manner that explains the document is  
related to an agenda item for an upcoming meeting.  
The City of San José’s Code of Conduct for Public Meetings in the Council  
Chambers and Committee Rooms  
(https://www.sanjoseca.gov/home/showpublisheddocument/12901/63667000496  
6630000) is intended to promote open meetings that welcome debate of public  
policy issues being discussed by the City Council, their Committees, and City  
Boards and Commissions in an atmosphere of fairness, courtesy, and respect  
for differing points of view.  
In furtherance of these principles, the Board’s Public Comment Policy  
establishes reasonable regulations governing public comment at its meetings  
and Committee meetings, consistent with the Ralph M. Brown Act, Government  
Code §§ 54950 et seq. Relevant provisions of the Public Comment Policy are  
listed below, and the full policy is available here:  
https://www.sjretirement.com/Resources/8e9a12ff-9d1d-4999-a547-6a1d804b6e3  
4/Public%20Comment%20Policy%20%20-asterisk-.pdf  
A. Public Speaker Recognition & Identification: Members of the public who wish  
to address the Board or its committees may state their name and affiliation for  
the record. Speakers will be called on in turn, and time limits as prescribed below  
will be set to ensure the meeting runs orderly.  
B. Public Comment on Agenda Items: The public shall be afforded the  
opportunity to address the Board or Committee on each item on the agenda,  
limited to the matters directly related to the item under consideration, including  
closed session items prior to adjournment into closed session.  
For each agenda item, the Chair shall invite public comment after the staff  
presentation and before Board or committee deliberation and action.  
No individual shall be permitted to address the Board or Committee more than  
once on the same agenda item.  
Each speaker is normally limited to two minutes per agenda item. Moreover, a  
speaker may not yield their time to another member of the public, bypassing the  
two-minute limit.  
If more than twelve individuals request to speak on a single agenda item, the  
Chair may reduce individual speaker time to one minute.  
In all cases, the meeting Chair will allow twice the allotted time for a speaker who  
requires the use of a translator to address the Board or Committee.  
C. General Public Comment: Each agenda shall include a designated General  
Public Comment item during which the public may address the Board or  
Committee on the subject matters within its jurisdiction that are not otherwise  
listed on the agenda.  
D. Remote Public Comment: When remote public comment is offered, speakers  
participating remotely shall be subject to the same rules, time limits, and  
procedures as in-person speakers.  
The Chair may, for meeting management purposes, sequence speakers by  
taking in-person public comment before remote public comment. Remote  
speakers shall be afforded the same individual time limits and total comment  
times as in-person speakers.  
E. Chair Authority and Orderly Conduct: The Chair is responsible for maintaining  
the orderly conduct of meetings.  
The Chair shall:  
1) Enforce time limits and procedural rules established by this Policy.  
2) Provide notice and redirect speakers who stray from the subject of the  
agenda, or the subject matter jurisdiction of the Board or Committee.  
3) Remove or mute speakers who engage in disruptive conduct, including  
behavior that impedes the orderly conduct of the meeting, after appropriate  
warning that their behavior is disorderly and that their failure to cease such  
behavior may result in their removal, consistent with the Ralph M. Brown Act.  
For the purpose of this Policy, “disruptive conduct” shall mean:  
(1) Behavior during a meeting of the Board or Committee that actually disrupts,  
disturbs, impedes, or renders infeasible the orderly conduct of the meeting;  
(2) a failure to comply with this Policy; or  
(3) Behavior that constitutes use of force or a true threat of force that has  
sufficient indicia of intent and seriousness, that a reasonable observer would  
perceive it to be an actual threat of use of force by person making the threat.  
This Policy supports open, lawful public comment and does not restrict the  
public’s right to express criticism or viewpoints regarding the Board, its  
committees, staff, or the department.  
F. Signs and Symbolic Materials: Members of the public may bring objects and  
symbolic materials, such as signs or banners, to meetings of the Board or its  
committees, subject to the following restrictions:  
1) Size and Construction – No object shall be larger than two feet by three feet.  
No sticks, posts, poles, or similar items shall be attached to any sign or symbolic  
material. Items may not create a building maintenance problem or a fire or safety  
hazard.  
2) Display and Conduct – Persons displaying signs or symbolic materials must  
remain seated while doing so and may not raise items above shoulder level,  
obstruct the view or passage of other attendees, or otherwise disturb the  
conduct of the meeting.  
3) Prohibited Items – Objects deemed a threat to persons at the meeting or to  
facility infrastructure are not permitted. ORS staff and building security are  
authorized to remove items and/or individuals from the meeting room if a threat  
exists or is perceived to exist. This restriction does not apply to firearms carried  
by active or retired law enforcement officers authorized to carry under applicable  
law. All other weapons, dangerous materials, and items unrelated to the meeting  
that create a safety or security concern are prohibited.  
4) Prohibited Obscenity – Images or content of lewd material depicting sexual  
acts shall not be permitted.  
Exceptions to the Board’s Public Comment Policy may be made in the discretion  
of and by direction of the Chair.  
Failure to comply with the City’s Code of Conduct and the Board’s Public  
Comment Policy will disturb, disrupt, or impede the orderly conduct of the  
meeting and may result in removal from the meeting.