BOARD OF ADMINISTRATION  
Meeting Minutes - Final  
Federated City Employees' Retirement  
System and Federated City  
Employees' Health Care Trust  
Thursday, February 19, 2026  
8:30 AM  
City Hall, Wing Rooms 118-120  
200 E. Santa Clara St., San Jose, CA  
95113  
HYBRID MEETING  
PHYSICAL LOCATION:  
City Hall, Wing Rooms 118-120, 200 E. Santa Clara St. San Jose, Ca 95113  
ZOOM INFORMATION:  
zoom.us  
Dial In: +1 408 638 0968 US (San Jose)  
Meeting ID: 938 0986 4098  
BOARD MEMBERS  
Spencer Horowitz, Chair (Term Expires 11/30/28)  
Matthew Faulkner, Vice Chair Term Expires 11/30/27)  
Deborah Abbott, Trustee (Term Expires 11/30/26)  
Anurag Chandra, Trustee (Term Expires 11/30/26)  
Brian Chi, Trustee (Term Expires 11/30/29)  
Mark Linder, Trustee (Term Expires 11/30/28)  
Nathan Nakagawa, Trustee (Term Expires 11/30/27)  
Pam Foley, City Council Liaison to the Board  
Maytak Chin, General and Fiduciary Counsel  
John Flynn, CEO, Office of Retirement Services  
_______________________________________________________________  
7 -  
Present:  
Debbie Abbott, Matthew Faulkner, Spencer Horowitz, Mark Linder, Anurag  
Chandra, Nathan Nakagawa and Brian Chi  
The Board of Administration of the Federated City Employees Retirement System and  
Health Care Trust met on Thursday, February 19, 2026, at City Hall, Wing Rooms  
118-120, 200 E. Santa Clara St., San Jose, CA 95113 and via Zoom at 8:30 a.m. Chair  
Horowitz called the meeting to order at 8:30 a.m. followed by roll call.  
Board Members Present: Spencer Horowitz, Matthew Faulkner, Deborah Abbott, Anurag  
Chandra, Brian Chi, Mark Linder, and Nathan Nakagawa.  
Retirement Staff Present: John Flynn, Prabhu Palani, Barbara Hayman, Amanda Hiew,  
Gabriela Romero, Edith Orosco, Sherrell Aledo, Ryan Reynado, Jay Kwon, Dhinesh  
Ganapathiappan, Christina Wang, Jennifer You, and Cynthia Ayala.  
Retirement Staff Present via Zoom: Veronica Solorio, Benjie Chua-Foy, Shilpi Dwivedi,  
Ellen Lee, Julie He, Nam Cao, Sandra Castellano, and Marivic Co-Garcia.  
Also Present: Pam Foley, Vice Mayor and City Council Liaison; Maytak Chin, General  
and Fiduciary Counsel; Bill Hallmark, Cheiron; and Benita Harper, Aon.  
Also Present via Zoom: Laura Wirick and Colin Kowalski, Meketa Investment Group;  
Kevin Baload, With Intelligence-Journalist; Brad Imamura, Public Member; and Nate  
Weinstein, Public Member.  
ADA ALERT  
In accordance with the requirements of AB 2449, the Board of Administration (“Board”) will generally,  
upon request, provide appropriate aids and services leading to effective communication for individuals  
with disabilities so they can participate equally in the Board’s meetings, including qualified sign  
language interpreters, documents in Braille, and other ways of making information and communications  
accessible to people who have speech, hearing, vision or other disabilities. Anyone who requires an  
auxiliary aid or service for effective communication to participate in a Board meeting should contact the  
designated contact in Office of Retirement Services as far in advance of the scheduled meeting as  
possible. The Board strongly encourages individuals with disabilities to endeavor to submit requests for  
reasonable accommodation no later than five (5) business days before the scheduled meeting, as the  
Board may not be able to grant requests for reasonable accommodations without sufficient advance  
notice. The Board strongly encourages individuals with disabilities to submit their written requests via  
email or regular mail to facilitate tracking and response; however, if the submission of a written request  
constitutes a hardship, individuals may call the Office of Retirement Services to submit an oral request.  
The designated contact in the Office of Retirement Services will endeavor to respond to each request  
within three (3) business days of receipt of the request. Depending on the request, the designated contact  
in the Office of Retirement Services may ask to schedule a time to discuss the request (which may occur  
virtually) to determine the most appropriate auxiliary aid or service, before the request is resolved.  
ADA Designated Contact Information  
Attention: Deputy Director/Chief Operations Officer, Office of Retirement Services  
Address: 1737 N First St #600, San Jose, CA 95112  
Email: #Retire_Admin@sanjoseca.gov  
Phone: 408-794-1000 (ORS Main Line)  
THE LEVINE ACT  
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action  
related to their contract, license, permit, or use entitlement to disclose any campaign contributions to  
City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision.  
A Participant to a Proceeding may voluntarily report a campaign contribution on the form located on the  
Levine Act webpage.  
AGENDA  
CALL TO ORDER AND ROLL CALL  
**  
SB 707 REMOTE APPEARANCE(S)  
i.  
Take action on request(s) for remote appearance.  
CLOSED SESSION  
I.  
CLOSED SESSION NEW BUSINESS-DEFERRED/CONTINUED ITEMS-NONE  
ORDERS OF THE DAY  
Orders of the Day  
• Time Certain: 11:00 a.m. - Item 1.a - Application for a Change of Status to  
Service-Connected Disability Retirement for Sharona (Rozario) Gogarty.  
WAIVE SUNSHINE (amended/attachments POSTED late):  
• None.  
A motion was made to approve the Orders of the Day.  
Approved. (M.S.C. Linder/Nakagawa 7-0-0).  
PUBLIC/RETIREE/GENERAL COMMENTS – Subject to Government Code Section  
54954.3  
Brad Imamura, a member of the public, made public comments, which were addressed by  
Chair Horowitz and CEO Flynn.  
Members of the public may comment on items not included on the agenda,  
provided that the matter is within the subject matter jurisdiction of the Board.  
1.  
Application for a Change of Status to Service-Connected Disability Retirement  
a.  
Sharona (Rozario) Gogarty, Administrative Assistant, Housing, Request for Change of Status to  
Service-Connected Disability Retirement, effective March 30, 2024; 23.65* years of service.  
(With Reciprocity - 23.47 CSJ + 0.18 PERS = 23.65 YOS) (Disability Committee  
Recommendation: Denial)  
Time Certain: 11:00 a.m.  
This item was heard after item 8.  
Chair Horowitz introduced the item. CEO Flynn announced that the applicant had withdrawn  
the request for a disability hearing. CEO Flynn and Vice-Chair Faulkner responded to  
questions from Chair Horowitz. Trustee Linder also added comments.  
A motion was made to approve the Disability Committee's recommendation to deny the  
applicant's request for a change of status to service-connected disability retirement.  
Approved. (M.S.C. Linder/Faulkner 7-0-0).  
2.  
CONSENT CALENDAR  
This item was heard after the Public/Retiree/General Comments.  
A motion was made to approve the Consent Calendar.  
Approved. (M.S.C. Linder/Abbott 7-0-0).  
2.1  
Approval of Service Retirements  
a.  
b.  
c.  
Jose A. Avalos, Principal Construction Inspector, Environmental Services Department, effective  
March 14, 2026; 25.27* years of service.  
Kristen Clements, Division Manager, Housing Department, effective February 14, 2026; 21.01*  
years of service.  
Vincent Cummings, Maintenance Worker II, Department of Transportation, effective March 1,  
2026; 23.12* years of service. (With Reciprocity - 4.34 PERS + 18.78 CSJ = 23.12 YOS)  
d.  
e.  
f.  
Michael A. Jones, Executive Assistant, City Manager’s Office, effective February 28, 2026;  
30.21* years of service.  
Matthew Lopez, Library Assistant, Library Department, effective March 14, 2026; 30.41* years  
of service.  
Kiersten Manuel, Park Manager, Parks, Recreations and Neighborhood Services, effective  
March 14, 2026; 25.16* years of service.  
g.  
h.  
i.  
Gina M. Novello, Parking & Traffic Control Supervisor, Department of Transportation, effective  
February 28, 2026; 26.92* years of service.  
Domenico J. Onorato, Construction Manager, Public Works Department, effective March 14,  
2026; 27.69* years of service.  
Anthony D. Ossenfort, Senior Maintenance Worker, Parks, Recreations and Neighborhood  
Services, effective March 13, 2026; 26.06* years of service.  
j.  
Anita Pennington, Senior Accountant, Finance Department, effective January 31, 2026; 21.93*  
years of service.  
k.  
l.  
Cynthia M. Perez, Office Specialist II, Department of Transportation, effective March 14, 2026;  
19.87* years of service.  
Philip B. Poole, Code Enforcement Inspector II, Planning, Building and Code Enforcement,  
effective March 14, 2026; 21.36* years of service.  
m.  
n.  
o.  
p.  
q.  
John Rodriguez, Sr., Senior Construction Inspector, Public Works Department, effective  
February 28, 2026; 17.64* years of service.  
Dana C. Sasscer, Administrative Assistant, Police Department, effective March 14, 2026;  
25.24* years of service.  
Craig S. Snyder, Senior Electrician, Public Works Department, effective March 14, 2026;  
27.27* years of service.  
Jason S. Starling, Information Systems Analyst, Library Department, effective February 28,  
2026; 25.00* years of service.  
Martin Virelas, Wastewater Operations Superintendent II, Environmental Services Department,  
effective February 28, 2026; 24.81* years of service. (With Reciprocity - 4.59 PERS + 20.22  
CSJ = 24.81 YOS)  
2.2  
2.3  
Early Retirement  
a.  
Yolanda Wasniewski, Principal Accountant, Finance Department, effective March 14, 2026;  
8.71* years of service.  
Deferred Vested  
a.  
b.  
c.  
d.  
e.  
f.  
Daisy Altamore, Deputy City Attorney IV, City Attorney’s Office, effective March 16, 2026;  
20.39* years of service. (With Reciprocity - 7.36 CSJ + 13.02 PERS = 20.39 YOS)  
Kimberly J. Becker, Director of Aviation, Airport Department, effective March 19, 2026;  
30.69* years of service. (With Reciprocity - 21.57 CSJ + 9.12 SDCERS = 30.69 YOS)  
John A. Canepa, Maintenance Worker II, Department of Transportation, effective March 13,  
2026; 11.80* years of service.  
Jasper M. Del Real, Facility Attendant, Public Works Department, February 25, 2026; 9.26*  
years of service.  
Daniel S. Ferrera, Equipment Mechanic Assistant II, Public Works Department, effective March  
4, 2026; 8.49* years of service.  
Monica C. Thompson, Senior Facility Sound & Lighting Technician, Convention, Arts &  
Entertainment, effective March 1, 2026; 15.73* years of service.  
2.4  
2.5  
2.6  
Approval of Board Minutes  
a.  
a.  
Approval of the Board Minutes of January 22, 2026.  
Approval of Return of Contributions  
Voluntary | Involuntary  
Communications and Information Reports  
a.  
b.  
ORS’s Quarterly Newsletter - The Retirement Connection: January 2026 Edition.  
Report out of January 22, 2026 Closed Session: Conference with Legal Counsel - Anticipated  
Litigation: Significant exposure to litigation pursuant to Section 54956.9(d)(2): Two Cases.  
2.7  
Approval of Travel and Reimbursements  
a.  
a.  
John Flynn, CEO  
CALAPRS Virtual Compliance Round Table, March 27, 2026.  
·
2.8  
Change of Retirement Application-Effective Date  
Approval for a change in effective date for Angelo Marchi, Senior Recreation Leader, Parks,  
Recreation and Neighborhood Services, from February 6, 2026 to February 7, 2026, for an Early  
Retirement approved at the January 22, 2026 Board meeting.  
2.9  
3.  
Change of Retirement Application-Name Correction  
a.  
Approval of a name correction for Jennie H. Loft, effective January 31, 2026, for an Early  
Service Retirement approved at the January 22, 2026, Board meeting.  
DEATH AND SURVIVORSHIP NOTIFICATIONS (Moment of Silence)  
Chair Horowitz asked for a moment of silence for those who served and passed away.  
a.  
b.  
c.  
d.  
e.  
f.  
Notification of the death of Randall Adams, Parks Facilities Supervisor, retired June 26, 2021,  
died November 14, 2025. Survivorship benefits to Gwen Parker, spouse.  
Notification of the death of David Clark, Gardener, retired January 14, 2006, died December 20,  
2025. Survivorship benefits to Dorothy Clark, spouse.  
Notification of the death of Kenneth Henry, Rabies Control Officer, retired May 1, 2001, died  
December 16, 2025. Survivorship benefits to Arlene Henry, spouse.  
Notification of the death of Augustine S. Oliveri, Sr., Maintenance Worker II, retired November  
7, 1992, died January 6, 2026. No survivorship benefits.  
Notification of the death of Jerome A. Woehl, Principal Engineering Tech, retired May 2, 2000,  
died December 28, 2025. No survivorship benefits.  
Notification of the death of Shigeru Yokoyama, Field Survey Supervisor, retired August 15,  
1992, died December 20, 2025. No survivorship benefits.  
4.  
INVESTMENTS  
a.  
Oral update from the CIO of Retirement Services, Prabhu Palani.  
CIO Palani updated the Board on the following unaudited estimated performance, as  
reported by Meketa Investment Group:  
• For the fiscal year-to-date, as of February 17, 2026, the Pension Plan was up 9.62%.  
• For the fiscal year-to-date, as of February 17, 2026, the Health Care Trust was up 11.74%.  
CIO Palani also answered questions from Trustee Abbott and Chair Horowitz.  
5.  
6.  
OLD BUSINESS-DEFERRED/CONTINUED ITEMS-NONE  
NEW BUSINESS  
a.  
Oral update from the CEO of Retirement Services, John Flynn.  
CEO Flynn updated the board on:  
• City’s Data Incident  
• Staffing / Recruitments  
• Investment Compensation Study  
• Retirement Planning Workshops  
• Procurements and Contracts  
• Strategic Planning  
• Governance  
• Internal Audit  
• Retiree 1099-R's were mailed the last week of January.  
• GPP (Guaranteed purchasing power) for 2026 will be paid to those who qualify in February.  
• FED Retirees impacted by 415 limits (IRS 415(b) limit for 2026 is $290,000 will see their 2026  
adjustments in their April 2026 retirement payment.  
• COLA will be applied in the April 2026 retirement payment for Federated Retirees.  
• ADA Title II WCAG 2.1 AA compliance  
Trustee Abbot asked a question to which CEO Flynn responded. Brad Imamura, a member of  
the public, made comments that were addressed by Chair Horowitz and CEO Flynn.  
b.  
c.  
Oral update from the City Council Liaison to the Board.  
Vice Mayor and Councilmember Foley updated the Board on pending matters before the City  
Council that were relevant to the Board and answered questions from Vice-Chair Faulkner.  
Discussion and action on adoption of Resolution No. 9129 Cost of Living Adjustment rate for  
415(b) Qualified Participants under the Grandfather Rule for members retired prior to January 1,  
1990.  
CEO Flynn presented the item.  
A motion was made to adopt Resolution No. 9129 Cost of Living Adjustment rate for 415(b)  
Qualified Participants under the Grandfather Rule for members retired prior to January 1,  
1990.  
Approved. (M.S.C. Linder/Abbott 7-0-0).  
Brad Imamura, a member of the public, made public comments prior to the Board’s vote.  
d.  
Discussion and action on the Strategic Planning Project - Stakeholder Feedback Results -  
presentation by Aon.  
Benita Harper, Aon Consulting, presented the item and answered questions from Chair  
Horowitz, Trustee Abbott, and Vice-Chair Faulkner. CEO Flynn assisted in answering  
questions from Chair Horowitz and Trustee Abbott. Trustee Linder thanked Ms. Harper for her  
presentation.  
A motion was made to accept Aon’s presentation on the Strategic Planning Project –  
Stakeholder Feedback Results.  
Approved. (M.S.C. Linder/Abbott 7-0-0).  
Brad Imamura, a member of the public, made comments before the Board’s vote that was  
addressed by Chair Horowitz. CEO Flynn added comments.  
e.  
Discussion on Actuarial Valuation Dashboards, presentation by Cheiron.  
Bill Hallmark, Cheiron, presented the item and answered questions from Trustee Nakagawa,  
Chair Horowitz and Vice-Chair Faulkner. CEO Flynn assisted in answering questions from  
Trustee Nakagawa and Chair Horowitz. Counsel Chin, CEO Flynn, and Trustee Abbott added  
comments.  
No action was taken on this item.  
The Board took a break from 10:04 a.m. to 10:14 a.m.  
f.  
Discussion and action to authorize the CEO to negotiate and execute an agreement between the  
Federated City Employees’ Retirement System and IGM US Holdings, Inc. “Gravity” for the  
annual comprehensive financial report (ACFR) software ending on February 28, 2029, for an  
amount not to exceed $165,000; this cost to be split 50/50 between the Police and Fire  
Department Retirement Plan and the Federated City Employees’ Retirement System.  
This item was heard after the break.  
CEO Flynn presented the item and answered questions from Trustees Abbott and Nakagawa  
and Chair Horowitz. Benjie Chua-Foy, Accounting Division Manager, assisted in answering  
questions from Chair Horowitz and Trustee Nakagawa.  
A motion was made to authorize the CEO to negotiate and execute an agreement between  
the Federated City Employees’ Retirement System and IGM US Holdings, Inc. “Gravity” for the  
annual comprehensive financial report (ACFR) software ending on February 28, 2029, for an  
amount not to exceed $165,000; this cost to be split 50/50 between the Police and Fire  
Department Retirement Plan and the Federated City Employees’ Retirement System.  
Approved. (M.S.C. Chandra/Nakagawa 7-0-0).  
g.  
Discussion and action on authorizing the CEO to negotiate and execute a seventh amendment to  
the agreement with Marty Boyer, Communications Advantage, to extend the term of the  
Agreement through June 30, 2027 with a maximum total amount payable of $10,000 per  
retirement plan for the period July 1, 2026 through June 30, 2027 and a not-to-exceed total of  
$90,000 for total duration of the Agreement per retirement plan.  
This item was heard together with item 6h, but was voted on separately.  
CEO Flynn presented the item and answered questions from Chair Horowitz, and Trustees  
Abbott and Nakagawa. Chair Horowitz also added comments.  
A motion was made to authorize the CEO to negotiate and execute a seventh amendment to  
the agreement with Marty Boyer, Communications Advantage, to extend the term of the  
Agreement through June 30, 2027 with a maximum total amount payable of $10,000 per  
retirement plan for the period July 1, 2026 through June 30, 2027 and a not-to-exceed total of  
$90,000 for total duration of the Agreement per retirement plan.  
Approved. (M.S.C. Abbott/Linder 7-0-0).  
h.  
Discussion and Action on authorizing the CEO to negotiate and execute a fourth amendment to the  
agreement with Socialsellinator, Social Media Vendor, to extend the term of the Agreement  
through June 30, 2027 at a monthly amount of $1,800.00 (split 50/50) with a not-to-exceed total  
of $60,000 for total duration of the Agreement per retirement plan.  
This item was heard together with item 6g, but was voted on separately.  
CEO Flynn presented the item. Chair Horowitz added comments.  
A motion was made to authorize the CEO to negotiate and execute a fourth amendment to  
the agreement with Socialsellinator, Social Media Vendor, to extend the term of the  
Agreement through June 30, 2027 at a monthly amount of $1,800.00 (split 50/50) with a  
not-to-exceed total of $60,000 for total duration of the Agreement per retirement plan.  
Approved. (M.S.C. Abbott/Chandra 7-0-0).  
Brad Imamura, a member of the public, made public comments before the Board voted.  
Trustee Abbott and CEO Flynn also added comments.  
i.  
Discussion and action on adoption of updated City Policy Manual #1.6.2 - Personal Use of City  
Equipment Policy with Revised Date of January 5, 2026, for ORS Operations, approved by City  
on January 5, 2026.  
This item was heard together with items 6j and 6k, but was voted on separately.  
CEO Flynn presented the item and answered questions from Trustees Chandra and Abbott,  
and Chair Horowitz.  
A motion was made to adopt the updated City Policy Manual #1.6.2 - Personal Use of City  
Equipment Policy with Revised Date of January 5, 2026, for ORS Operations, approved by City  
on January 5, 2026.  
Approved. (M.S.C. Chandra/Nakagawa 7-0-0).  
j.  
Discussion and action on adoption of updated City Policy Manual #4.2.6 - Sick Leave Policy with  
Revised Date of January 5, 2026, for ORS Operations, approved by City on January 5, 2026.  
This item was heard together with items 6i and 6k, but was voted on separately.  
CEO Flynn presented the item.  
A motion was made to adopt the updated City Policy Manual #4.2.6 - Sick Leave Policy with  
Revised Date of January 5, 2026, for ORS Operations, approved by City on January 5, 2026.  
Approved. (M.S.C. Faulkner/Linder 7-0-0).  
k.  
Discussion and action on adoption of updated City Policy Manual #1.8.2 - Employee Travel  
Policy with Revised Date of December 18, 2025, for ORS Operations, approved by City on  
December 18, 2025.  
This item was heard together with items 6i and 6j, but was voted on separately.  
CEO Flynn presented the item.  
A motion was made to adopt the updated City Policy Manual #1.8.2 - Employee Travel Policy  
with Revised Date of December 18, 2025, for ORS Operations, approved by City on December  
18, 2025.  
Approved. (M.S.C. Abbott/Nakagawa 7-0-0).  
Brad Imamura, a member of the public, made public comments before the Board voted.  
7.  
COMMITTEE MINUTES, REPORTS AND RECOMMENDATIONS  
Investment Committee (Chandra, Faulkner, Abbott)  
7.1  
Last Meeting: December 16, 2025 Next Meeting: March 12, 2026  
a.  
Oral update from the Chair of the Investment Committee.  
There was no update.  
7.2  
Audit/Risk Committee (Linder, Horowitz, Chi)  
Last Meeting: October 30, 2025 Next Meeting: February 19, 2026  
a.  
Oral update from the Chair of the Audit/Risk Committee.  
Chair Linder announced that the Joint Audit Committee meeting would follow the Federated  
Board meeting.  
7.3  
Governance Committee (Abbott, Nakagawa, Chi)  
Last Meeting: January 15, 2026 Next Meeting: March 18, 2026  
a.  
Oral update from the Chair of the Governance Committee.  
Chair Abbott updated the Board.  
7.4  
FCERS Disability Committee (Faulkner, Linder, Nakagawa - Alt: Abbott)  
Last Meeting: February 10, 2026 Next Meeting: April 14, 2026  
a.  
b.  
Oral update from the Chair of the Disability Committee.  
Chair Faulkner updated the Board.  
Minutes of the Federated Disability Committee meeting from December 2, 2025. Receive and file.  
The Minutes were received and filed.  
c.  
Federated Quarterly Dashboard Retirement Applications Dashboard.  
Chair Faulkner presented the item and answered questions from Chair Horowitz.  
No action was taken on this item.  
7.5  
Joint Personnel Committee (Chandra, Horowitz, Linder)  
Last Meeting: January 27, 2026 Next Meeting: March 3, 2026  
a.  
Oral update from the Chair of the Joint Personnel Committee.  
Chair Chandra updated the Board on the matters discussed at the previous meeting. Trustee  
Linder, Chair Horowitz, and CEO Flynn added comments. CEO Flynn announced that the next  
meeting will be held later in March.  
b.  
Minutes of the Joint Personnel Committee meeting from January 8, 2026. Receive and file.  
The Minutes were received and filed.  
8.  
EDUCATION & TRAINING  
The Education & Training was received and filed.  
a.  
b.  
c.  
d.  
e.  
f.  
Quarterly Trustee Education Opportunities Report.  
CALAPRS 2026 Program Calendar.  
CALAPRS General Assembly 2026, Carlsbad, CA, March 8 - 11, 2026.  
CALAPRS Virtual Compliance Round Table, March 27, 2026.  
SACRS Spring Conference 2026, Olympic Valley, CA, May 12 - 15, 2026.  
NCPERS Trustee Educational Seminars (TEDS), Las Vegas, NV, May 16 - 17, 2026.  
NCPERS The Annual Conference & Exhibition (ACE), Las Vegas, NV, May 17 - 20, 2026.  
g.  
PROPOSED AGENDA ITEMS  
None.  
ADJOURNMENT  
The meeting adjourned at 10:50 a.m.  
Next FCERS Board Meeting: March 19, 2026  
*Estimated  
All public records relating to an open session item on this agenda, which are not exempt from disclosure  
pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will  
be available for public inspection at the Office of Retirement Services, 1737 N. First Street, Suite 600, San  
José CA 95112 at the same time that the public records are distributed or made available to the  
legislative body.  
Access the video or audio, the agenda, related reports, and supplemental materials for this meeting by  
questions, please contact the Office of Retirement Services at (408) 794 - 1000.  
Supplemental agenda materials may be made available less than 72 hours before a regular meeting,  
provided that they are: (1) distributed to a majority of the legislative body and made available for public  
inspection at the Office of Retirement Services, 1737 N. First Street, Suite 600, San José CA 95112, at the  
same time; and (2) posted on the Office of Retirement Services’ website at  
item for an upcoming meeting.  
Minutes Recorded, Prepared and Respectfully Submitted by,  
_________________________________________  
SPENCER HOROWITZ, CHAIR  
BOARD OF ADMINISTRATION  
ATTEST:  
_________________________________________  
JOHN FLYNN, CEO  
OFFICE OF RETIREMENT SERVICES  
The Code of Conduct  
0) is intended to promote open meetings that welcome debate of public policy issues  
being discussed by the City Council, their Committees, and City Boards and  
Commissions in an atmosphere of fairness, courtesy, and respect for differing points of  
view.  
1. Public Meeting Decorum:  
a) Persons in the audience will refrain from behavior which will disrupt the public  
meeting. This will include making loud noises, clapping, shouting, booing, hissing or  
engaging in any other activity in a manner that disturbs, disrupts or impedes the orderly  
conduct of the meeting.  
b) Persons in the audience will refrain from creating, provoking or participating in any  
type of disturbance involving unwelcome physical contact.  
c) Persons in the audience will refrain from using cellular phones and/or pagers while  
the meeting is in session.  
d) Appropriate attire, including shoes and shirts are required in the Council Chambers  
and Committee Rooms at all times.  
e) Persons in the audience will not place their feet on the seats in front of them.  
f) No food, drink (other than bottled water with a cap), or chewing gum will be allowed in  
the Council Chambers and Committee Rooms, except as otherwise pre-approved by  
City staff.  
g) All persons entering the Council Chambers and Committee Rooms, including their  
bags, purses, briefcases and similar belongings, may be subject to search for weapons  
and other dangerous materials.  
2. Signs, Objects or Symbolic Material:  
a) Objects and symbolic materials, such as signs or banners, will be allowed in the  
Council Chambers and Committee Rooms, with the following restrictions: § No objects  
will be larger than 2 feet by 3 feet.  
-No sticks, posts, poles or other such items will be attached to the signs or other  
symbolic materials.  
-The items cannot create a building maintenance problem or a fire or safety hazard.  
b) Persons with objects and symbolic materials such as signs must remain seated when  
displaying them and must not raise the items above shoulder level, obstruct the view or  
passage of other attendees, or  
otherwise disturb the business of the meeting.  
c) Objects that are deemed a threat to persons at the meeting or the facility infrastructure  
are not allowed. City staff is authorized to remove items and/or individuals from the  
Council Chambers and Committee Rooms if a threat exists or is perceived to exist.  
Prohibited items include, but are not limited to: firearms (including replicas and  
antiques), toy guns, explosive material, and ammunition; knives and other edged  
weapons; illegal drugs and drug paraphernalia; laser pointers, scissors, razors,  
scalpels, box cutting knives, and other cutting tools; letter openers, corkscrews, can  
openers with points, knitting needles, and hooks; hairspray, pepper spray, and aerosol  
containers; tools; glass containers; and large backpacks and suitcases that contain  
items unrelated to the meeting.  
3. Addressing the Council, Committee, Board or Commission:  
a) Persons wishing to speak on an agenda item or during open forum are requested to  
complete a speaker card and submit the card to the City Clerk or other administrative  
staff at the meeting.  
b) Meeting attendees are usually given two (2) minutes to speak on any discussion item  
and/or during open forum; the total amount of time allocated for public testimony for  
each public speaker or for an agenda item is in the discretion of the Chair of the meeting  
and may be limited when appropriate. (California Government Code Section 54954.3;  
Council Policy 0-37) Applicants and appellants in land use matters are usually given  
more time to speak. Speakers using a translator will be given twice the time allotted to  
ensure non-English speakers receive the same opportunity to directly address the  
Council, Committee, Board or Commission.  
c) Speakers should discuss only the agenda item when called to speak for that item, and  
only topics related to Retirement Board business when called to speak during open  
forum on the agenda.  
d) Speakers’ comments should be addressed to the full body. Requests to engage the  
Mayor, Council Members, Board Members, Commissioners or Staff in conversation will  
not be honored. Abusive language is inappropriate.  
e) Speakers will not bring to the podium any items other than a prepared written  
statement, writing materials, or objects that have been inspected by security staff.  
f) If an individual wishes to submit written information, he or she may give it to the City  
Clerk or other administrative staff at the meeting.  
g) Speakers and any other members of the public will not approach the dais at any time  
without prior consent from the Chair of the meeting.  
Failure to comply with this Code of Conduct which will disturb, disrupt or impede the  
orderly conduct of the meeting may result in removal from the meeting and/or possible  
arrest.