BOARD OF ADMINISTRATION  
Meeting Agenda - Final  
Joint Governance Committee  
Wednesday, March 18, 2026  
11:30 AM  
1737 N. First St. Suite 580, San Jose, CA 95112  
HYBRID MEETING  
PHYSICAL LOCATION:  
1737 N. First St. Suite 580, San Jose, CA 95112  
ZOOM INFORMATION:  
zoom.us  
Dial In: +1 408 638 0968 US (San Jose)  
Meeting ID: 996 3026 0921  
POLICE & FIRE COMMITTEE MEMBERS  
Gretchen Flicker, Chair (Term Expires 11/30/28)  
Richard Santos, Trustee (Term Expires 11/30/26)  
Franco Vado, Trustee (Term Expires 11/30/28)  
FEDERATED COMMITTEE MEMBERS  
Debbie Abbott, Chair (Term Expires 11/30/26)  
Nathan Nakagawa, Trustee (Term Expires 11/30/27)  
Brian Chi, Trustee (Term Expires 11/30/29)  
COUNSEL  
Maytak Chin, General and Fiduciary Counsel  
John Flynn, CEO, Office of Retirement Services  
ADA ALERT  
In accordance with the requirements of AB 2449, the Board of Administration (“Board”)  
will generally, upon request, provide appropriate aids and services leading to effective  
communication for individuals with disabilities so they can participate equally in the  
Board’s meetings, including qualified sign language interpreters, documents in Braille,  
and other ways of making information and communications accessible to people who  
have speech, hearing, vision or other disabilities.  
Anyone who requires an auxiliary aid or service for effective communication to  
participate in a Board meeting should contact the designated contact in Office of  
Retirement Services as far in advance of the scheduled meeting as possible. The Board  
strongly encourages individuals with disabilities to endeavor to submit requests for  
reasonable accommodation no later than five (5) business days before the scheduled  
meeting, as the Board may not be able to grant requests for reasonable  
accommodations without sufficient advance notice. The Board strongly encourages  
individuals with disabilities to submit their written requests via email or regular mail to  
facilitate tracking and response; however, if the submission of a written request  
constitutes a hardship, individuals may call the Office of Retirement Services to submit  
an oral request.  
The designated contact in the Office of Retirement Services will endeavor to respond to  
each request within three (3) business days of receipt of the request. Depending on the  
request, the designated contact in the Office of Retirement Services may ask to  
schedule a time to discuss the request (which may occur virtually) to determine the  
most appropriate auxiliary aid or service, before the request is resolved.  
ADA Designated Contact Information  
Attention: Deputy Director/Chief Operations Officer, Office of Retirement Services  
Address: 1737 N First St #600, San Jose, CA 95112  
Email: #Retire_Admin@sanjoseca.gov  
Phone: 408-794-1000 (ORS Main Line)  
THE LEVINE ACT  
The Levine Act requires a Party in a Proceeding before the City of San José that  
involves any action related to their contract, license, permit, or use entitlement to  
disclose any campaign contributions to City elected or appointed officials totaling more  
than $500 within the 12 months prior to the City decision. A Participant to a Proceeding  
may voluntarily report a campaign contribution on the form located on the Levine Act  
webpage.  
• Call to Order and Roll Call  
SB 707 REMOTE APPEARANCE(S)  
i. Take action on request(s) for remote appearance.  
• Orders of the Day  
Joint Agenda  
1. Consent Calendar  
a.  
Approval of the Minutes of the Governance Committee meeting from January 15, 2026.  
Attachments:  
2. New Business  
a.  
Nomination and Election of Governance Committee Vice Chairs.  
Attachments:  
b.  
c.  
Discussion and action to recommend adoption of the Governance Review Framework.  
Attachments:  
Discussion and action to recommend adoption of new Policy on Policies.  
Attachments:  
d.  
e.  
Discussion and action to recommend adoption of the new Public Comment Policy.  
Attachments:  
Discussion on Q2’26 policies: Board of Administration Charter, CEO & CIO Performance Evaluation  
Policies.  
Attachments:  
f.  
Discussion and action on CEO authority to approve new and updated City Policies.  
Attachments:  
• Proposed Agenda Items  
• PUBLIC/RETIREE/GENERAL COMMENTS – Subject to Government Code Section  
54954.3  
• Members of the public may comment on items not included on the agenda, provided  
that the matter is within the subject matter jurisdiction of the Board.  
• Adjournment  
*Estimated  
All public records relating to an open session item on this agenda, which are not  
exempt from disclosure pursuant to the California Public Records Act, that are  
distributed to a majority of the legislative body will be available for public inspection at  
the Office of Retirement Services, 1737 N. First Street, Suite 600, San José CA 95112 at  
the same time that the public records are distributed or made available to the legislative  
body.  
Access the video or audio, the agenda, related reports, and supplemental materials for  
this meeting by visiting the Retirement Services website at  
Office of Retirement Services at (408) 794 - 1000.  
Supplemental agenda materials may be made available less than 72 hours before a  
regular meeting, provided that they are: (1) distributed to a majority of the legislative  
body and made available for public inspection at the Office of Retirement Services, 1737  
N. First Street, Suite 600, San José CA 95112, at the same time; and (2) posted on the  
Office of Retirement Services’ website at http://sjrs.legistar.com/calendar.aspx in a  
manner that explains the document is related to an agenda item for an upcoming  
meeting.  
The Code of Conduct  
0) is intended to promote open meetings that welcome debate of public policy issues  
being discussed by the City Council, their Committees, and City Boards and  
Commissions in an atmosphere of fairness, courtesy, and respect for differing points of  
view.  
1. Public Meeting Decorum:  
a) Persons in the audience will refrain from behavior which will disrupt the public  
meeting. This will include making loud noises, clapping, shouting, booing, hissing or  
engaging in any other activity in a manner that disturbs, disrupts or impedes the orderly  
conduct of the meeting.  
b) Persons in the audience will refrain from creating, provoking or participating in any  
type of disturbance involving unwelcome physical contact.  
c) Persons in the audience will refrain from using cellular phones and/or pagers while  
the meeting is in session.  
d) Appropriate attire, including shoes and shirts are required in the Council Chambers  
and Committee Rooms at all times.  
e) Persons in the audience will not place their feet on the seats in front of them.  
f) No food, drink (other than bottled water with a cap), or chewing gum will be allowed in  
the Council Chambers and Committee Rooms, except as otherwise pre-approved by  
City staff.  
g) All persons entering the Council Chambers and Committee Rooms, including their  
bags, purses, briefcases and similar belongings, may be subject to search for weapons  
and other dangerous materials.  
2. Signs, Objects or Symbolic Material:  
a) Objects and symbolic materials, such as signs or banners, will be allowed in the  
Council Chambers and Committee Rooms, with the following restrictions: § No objects  
will be larger than 2 feet by 3 feet.  
-No sticks, posts, poles or other such items will be attached to the signs or other  
symbolic materials.  
-The items cannot create a building maintenance problem or a fire or safety hazard.  
b) Persons with objects and symbolic materials such as signs must remain seated  
when displaying them and must not raise the items above shoulder level, obstruct the  
view or passage of other attendees, or  
otherwise disturb the business of the meeting.  
c) Objects that are deemed a threat to persons at the meeting or the facility  
infrastructure are not allowed. City staff is authorized to remove items and/or individuals  
from the Council Chambers and Committee Rooms if a threat exists or is perceived to  
exist. Prohibited items include, but are not limited to: firearms (including replicas and  
antiques), toy guns, explosive material, and ammunition; knives and other edged  
weapons; illegal drugs and drug paraphernalia; laser pointers, scissors, razors,  
scalpels, box cutting knives, and other cutting tools; letter openers, corkscrews, can  
openers with points, knitting needles, and hooks; hairspray, pepper spray, and aerosol  
containers; tools; glass containers; and large backpacks and suitcases that contain  
items unrelated to the meeting.  
3. Addressing the Council, Committee, Board or Commission:  
a) Persons wishing to speak on an agenda item or during open forum are requested to  
complete a speaker card and submit the card to the City Clerk or other administrative  
staff at the meeting.  
b) Meeting attendees are usually given two (2) minutes to speak on any discussion item  
and/or during open forum; the total amount of time allocated for public testimony for  
each public speaker or for an agenda item is in the discretion of the Chair of the meeting  
and may be limited when appropriate. (California Government Code Section 54954.3;  
Council Policy 0-37) Applicants and appellants in land use matters are usually given  
more time to speak. Speakers using a translator will be given twice the time allotted to  
ensure non-English speakers receive the same opportunity to directly address the  
Council, Committee, Board or Commission.  
c) Speakers should discuss only the agenda item when called to speak for that item,  
and only topics related to Retirement Board business when called to speak during open  
forum on the agenda.  
d) Speakers’ comments should be addressed to the full body. Requests to engage the  
Mayor, Council Members, Board Members, Commissioners or Staff in conversation will  
not be honored. Abusive language is inappropriate.  
e) Speakers will not bring to the podium any items other than a prepared written  
statement, writing materials, or objects that have been inspected by security staff.  
f) If an individual wishes to submit written information, he or she may give it to the City  
Clerk or other administrative staff at the meeting.  
g) Speakers and any other members of the public will not approach the dais at any time  
without prior consent from the Chair of the meeting.  
Failure to comply with this Code of Conduct which will disturb, disrupt or impede the  
orderly conduct of the meeting may result in removal from the meeting and/or possible  
arrest.