BOARD OF ADMINISTRATION  
Action Minutes  
Federated City Employees' Retirement System and Federated City  
Employees' Health Care Trust  
Thursday, June 18, 2026  
8:30 AM  
City Hall, Wing Rooms 118-120  
200 E. Santa Clara St., San Jose, CA 95113  
HYBRID MEETING  
PHYSICAL LOCATION:  
City Hall, Wing Rooms 118-120, 200 E. Santa Clara St. San Jose, Ca 95113  
ZOOM INFORMATION:  
zoom.us  
Dial In: +1 408 638 0968 US (San Jose)  
Meeting ID: 972 4004 4321  
BOARD MEMBERS  
Spencer Horowitz, Chair (Term Expires 11/30/28)  
Matthew Faulkner, Vice Chair (Term Expires 11/30/27)  
Deborah Abbott, Trustee (Term Expires 11/30/26)  
Anurag Chandra, Trustee (Term Expires 11/30/26)  
Brian Chi, Trustee (Term Expires 11/30/29)  
Mark Linder, Trustee (Term Expires 11/30/28)  
Nathan Nakagawa, Trustee (Term Expires 11/30/27)  
Pam Foley, City Council Liaison to the Board  
Maytak Chin, General and Fiduciary Counsel  
John Flynn, CEO, Office of Retirement Services  
_______________________________________________________________  
The Board of Administration of the Federated City Employees Retirement  
System and Health Care Trust met on Thursday, June 18, 2026, at City Hall, Wing  
Rooms 118-120, 200 E. Santa Clara St., San Jose, CA 95113 and via Zoom at 8:30  
a.m. Chair Horowitz called the meeting to order at 8:30 a.m. followed by roll call.  
Board Members Present: Spencer Horowitz, Matthew Faulkner, Deborah Abbott,  
Anurag Chandra, Brian Chi, Mark Linder, and Nathan Nakagawa.  
Trustee Chandra departed at 12:14 p.m.  
Retirement Staff Present: John Flynn, Jay Kwon, Barbara Hayman, Amanda  
Hiew, Sherrell Aledo, Ryan Reynado, Dhinesh Ganapathiappan, Christina Wang,  
Jennifer You, David Aung, Ron Kumar, Arun Nallasivan, and Harrison Pierce.  
Retirement Staff Present via Zoom: Ellen Lee, Julie He, Nam Cao, Chris Reyes,  
and Shilpi Dwivedi.  
Also Present: Pam Foley, Vice Mayor and City Council Liaison; Maytak Chin,  
General and Fiduciary Counsel; and Laura Wirick, Meketa Investment Group.  
Vice Mayor and City Council Liaison Foley departed at 11:59 a.m.  
Also Present via Zoom: Joe Ebisa, With Intelligence-Journalist; Kaci Boyer,  
Neuberger Berman; Colin Kowalski, Meketa Investment Group; Yia Yang, MGO;  
Brad Imamura, Public Member; Nate Weinstein, Public Member; Mark  
Washington, Public Member; Mariah Morrison, Public Member; Mariah Jackson,  
Public Member; and John Coral, Public Member.  
ADA ALERT  
The Board of Administration (“Board”) will generally, upon request, provide  
appropriate aids and services leading to effective communication for individuals  
with disabilities so they can participate equally in the Board’s meetings,  
including qualified sign language interpreters, documents in Braille, and other  
ways of making information and communications accessible to people who have  
speech, hearing, vision or other disabilities.  
Anyone who requires an auxiliary aid or service for effective communication to  
participate in a Board meeting should contact the designated contact in Office of  
Retirement Services as far in advance of the scheduled meeting as possible. The  
Board strongly encourages individuals with disabilities to endeavor to submit  
requests for reasonable accommodation no later than five (5) business days  
before the scheduled meeting, as the Board may not be able to grant requests  
for reasonable accommodations without sufficient advance notice. The Board  
strongly encourages individuals with disabilities to submit their written requests  
via email or regular mail to facilitate tracking and response; however, if the  
submission of a written request constitutes a hardship, individuals may call the  
Office of Retirement Services to submit an oral request. The designated contact  
in the Office of Retirement Services will endeavor to respond to each request  
within three (3) business days of receipt of the request. Depending on the  
request, the designated contact in the Office of Retirement Services may ask to  
schedule a time to discuss the request (which may occur virtually) to determine  
the most appropriate auxiliary aid or service, before the request is resolved.  
ADA Designated Contact Information  
Attention: Deputy Director/Chief Operations Officer, Office of Retirement  
Services  
Address: 1737 N First St #600, San Jose, CA 95112  
Email: #Retire_Admin@sanjoseca.gov  
Phone: 408-794-1000 (ORS Main Line)  
THE LEVINE ACT  
The Levine Act requires a Party in a Proceeding before the City of San José that  
involves any action related to their contract, license, permit, or use entitlement to  
disclose any campaign contributions to City elected or appointed officials  
totaling more than $500 within the 12 months prior to the City decision. A  
Participant to a Proceeding may voluntarily report a campaign contribution on  
the form located on the Levine Act webpage.  
AGENDA  
CALL TO ORDER AND ROLL CALL  
SB 707 REMOTE APPEARANCE(S)  
**  
Take action on request(s) for remote appearance.  
i.  
CLOSED SESSION  
CLOSED SESSION NEW BUSINESS-DEFERRED/CONTINUED ITEMS-NONE  
I.  
•
ORDERS OF THE DAY  
Orders of the Day was heard immediately after roll call attendance.  
ORDERS OF THE DAY:  
• Time Certain: 10:00 a.m. - Item 5c.  
WAIVE SUNSHINE:  
• None.  
PUBLIC/RETIREE/GENERAL COMMENTS - Subject to Government Code Section  
•
54954.3  
○ Members of the public may comment on items not included on the  
agenda, provided that the matter is within the subject matter jurisdiction of the  
Board.  
Brad Imamura, a member of the public, made public comments, which were  
addressed by Chair Horowitz and CEO Flynn.  
CONSENT CALENDAR  
1.  
Consent Calendar was heard after the Public/Retiree/General Comments.  
A motion was made to approve the Consent Calendar.  
Approved. (M.S.C. Linder/Nakagawa 7-0-0).  
Approval of Service Retirements  
1.1  
a.  
Randy Bourbon, Water System Operator III, Environmental Services  
Department, effective August 1, 2026; 26.24* years of service. (With Reciprocity  
= 19.39 PERS + 6.85 CSJ = 26.24 YOS)  
b.  
c.  
d.  
e.  
Laura L. Burke, Principal Accountant, Environmental Services Department,  
effective June 20, 2026; 21.73* years of service.  
Christina N. Campbell, Public Safety Communication Specialist, Police  
Department, effective July 18, 2026; 28.96* years of service.  
Sandra Cranford, Executive Assistant to the City Manager, City Manager’s  
Office, effective July 18, 2026; 25.87* years of service.  
Veronica L. Estrada, Network Technician III, Library Department, effective July  
18, 2026; 23.37* years of service.  
f.  
Patrick Hernandez, Gardener, Parks, Recreation and Neighborhood Services,  
effective July 4, 2026; 30.01* years of service.  
g.  
h.  
i.  
Tracy A. Keifer, Code Enforcement Inspector II, Planning, Building and Code  
Enforcement, effective July 18, 2026; 21.78* years of service.  
Joshua Kenton, Principal Engineering Technician, Public Works Department,  
effective July 4, 2026; 30.01* years of service.  
Shailendra Kumar, Deputy Director, Public Works Department, effective June  
20, 2026; 27.87* years of service.  
j.  
Sandra Lopez, Principal Office Specialist, Police Department, effective June 20,  
2026; 21.77* years of service.  
k.  
l.  
Zulma Villagrana-Maciel, Director, City Manager’s Office, effective August 1,  
2026; 30.55* years of service.  
Steven W. Pendleton, Senior Development Officer, Housing Department,  
effective June 6, 2026; 10.92* years of service.  
m.  
n.  
o.  
p.  
Rory J. Pete, Airport Maintenance Supervisor, Airport Department, effective July  
18, 2026; 11.88* years of service.  
Lynn Rogers, Senior Arts Program Coordinator, Office of Economic  
Development, effective July 4, 2026; 25.28* years of service.  
James M. Williams, Maintenance Worker II, Department of Transportation,  
effective June 20, 2026; 27.25* years of service.  
Howard G. Yeilding, Supervising Applications Analyst, Library Department,  
effective June 20, 2026; 26.51* years of service.  
Approval of Deferred Vested  
1.2  
a.  
Anastazia E. Aziz, Environmental Services Specialist, Environmental Service  
Department, effective July 18, 2026; 10.81* years of service.  
b.  
c.  
d.  
e.  
Karen R. Chan, Public Safety Communications Specialist, Police Department,  
effective July 5, 2026; 12.63* years of service.  
Dipasusita Chundur, Planner III, Planning, Building and Code Enforcement,  
effective July 17, 2026; 15.65* years of service.  
Steven C. Di Noto, Director, City Manager’s Office, effective June 21, 2026;  
11.84* years of service.  
Kevin S. Lee, Building Management Administrator, Public Works Department,  
effective July 17, 2026; 10.44* years of service.  
f.  
Juana Pereda, Legal Administrative Assistant II, City Attorney’s Office, effective  
August 9, 2026; 15.75* years of service.  
g.  
Charlene W. Sun, Debt Administrator, Finance Department, effective June 20,  
2026; 18.44* years of service. (With Reciprocity - 4.16 CSJ + 14.27 PERS =  
18.44 YOS)  
Approval of Board Minutes  
Approval of the Board Minutes of May 21, 2026.  
Approval of Return of Contributions  
1.3  
a.  
1.4  
a.  
Voluntary | Involuntary  
Communications and Information Reports  
1.5  
a.  
Report of the Monthly Board Expenses for April 2026. Receive and file.  
b.  
Public Comment Policy as amended and approved at April 16, 2026 Board  
Meeting, with subsequent minor revision.  
c.  
Educational Travel Reports:  
·
2026 Public Funds Roundtable, Los Angeles, CA, April 27 - 29, 2026 by  
Anurag Chandra.  
·
2026 Milken Institute Global Conference, Beverly Hills, CA, May 3 - 6,  
2026 by Anurag Chandra.  
·
·
CALAPRS Virtual Trustee Round Table, May 29, 2026 by Deborah  
Abbott.  
CALAPRS Virtual Trustee Round Table, May 29, 2026 by Nathan  
Nakagawa.  
Approval of Travel and Reimbursements  
1.6  
a.  
Matthew Faulkner, Vice Chair  
·
Opal Group Public Funds Summit East, Newport, RI, July 27 - 29, 2026.  
b.  
John Flynn, CEO  
·
·
CALAPRS Virtual Administrators Round Table, June 5, 2026.  
NCPERS 2026 Advanced Fiduciary (NAF) Institute: Modules 3 & 4,  
Nashville, TN, October 24 - 25, 2026.  
·
NCPERS 2026 Public Safety Conference, Nashville, TN, October 25 -  
28, 2026.  
c.  
2.  
Reimbursement  
·
2026 Public Funds Roundtable, Los Angeles, CA, April 27 - 29, 2026 -  
Anurag Chandra.  
·
PRISM 2026 Conference, San Diego CA, May 17-20, 2026 - John Flynn.  
DEATH AND SURVIVORSHIP NOTIFICATIONS (Moment of Silence)  
Chair Horowitz asked for a moment of silence for those who served and passed  
away.  
a.  
b.  
c.  
d.  
e.  
Notification of the death of Robert Berry, Plant General Operations, retired  
February 12, 1999, died May 11, 2026. No survivorship benefits.  
Notification of the death of Kenneth R. Jones, Groundsworker, retired May 11,  
2013, died May 17, 2026. No survivorship benefits.  
Notification of the death of Joseph McCarthy, Senior Construction Inspector,  
retired March 31, 2011, died April 18, 2026. No survivorship benefits.  
Notification of the death of Robert W. Oxley, Heavy Equipment Operator, retired  
August 8, 2002, died May 3, 2026. Survivorship benefits to Judie Oxley, spouse.  
Notification of the death of Marlene Stevenson, Senior Planner, retired January  
9, 1993, died May 16, 2026. Survivorship benefits to Robert Hunt, spouse.  
INVESTMENTS  
3.  
a.  
Oral update from the CIO of Retirement Services, Jay Kwon.  
CIO Kwon updated the Board.  
Brad Imamura, a member of the public, made public comments.  
b.  
c.  
Presentation of Calendar 4th Quarter 2025 private equity report by Neuberger  
Berman.  
This item was presented.  
The Board took a break from 9:17 a.m. to 9:22 a.m.  
Presentation of Calendar 4th Quarter 2025 private markets report by Meketa  
Investment Group.  
This item was presented.  
Brad Imamura, a member of the public, made public comments, which were  
addressed by Laura Wirick from Maketa Investment Group.  
d.  
Presentation of Calendar 1st Quarter 2026 performance report for Pension Plan by  
Meketa Investment Group.  
This item was presented.  
e.  
f.  
Presentation of Calendar 1st Quarter 2026 performance report for Health Care  
Trust by Meketa Investment Group.  
This item was presented.  
Discussion and action of the implemented revisions to the Asset Allocation section  
of the Investment Policy Statement and Resolution number 9134.  
This item was presented.  
A motion was made to approve the implemented revisions to the Asset  
Allocation section of the Investment Policy Statement and Resolution number  
9134.  
Approved. (M.S.C. Chandra/Abbott 7-0-0).  
The Board took a break from 9:47 a.m. to 9:57 a.m.  
OLD BUSINESS-DEFERRED/CONTINUED ITEMS-NONE  
NEW BUSINESS  
4.  
5.  
a.  
Oral update from the CEO of Retirement Services, John Flynn.  
This item was heard after item 5c.  
CEO Flynn updated the board.  
b.  
c.  
Oral update from the City Council Liaison to the Board.  
Vice Mayor and City Council Liaison Foley updated the Board on pending  
matters before the City Council that were relevant to the Board.  
Discussion and action on Gallagher’s Investment Team Compensation Study.  
Time Certain: 10:00 a.m.  
This item was heard after the break and item 3f.  
This item was presented.  
A motion was made to accept Gallagher's report.  
Brad Imamura, a member of the public, made public comments. Chair  
Horowitz responded to the comments before the Board voted on the motion.  
Approved. (M.S.C. Abbott/Chandra 7-0-0).  
The action was deferred to the August meeting.  
d.  
Discussion and presentation of Vision’31 - ORS Action Plan to support the  
Five-Year Strategic Plan by John Flynn, CEO.  
This item was presented.  
Brad Imamura, a member of the public, made public comments, which were  
addressed by Chair Horowitz and CEO Flynn.  
e.  
Discussion and action on the FY 2027 Annual Strategic Work Plan for the Office of  
Retirement Services, covering the first operational year of the Five-Year Strategic  
Plan.  
This item was presented.  
A motion was made to approve the FY 2027 Annual Strategic Work Plan for the  
Office of Retirement Services, covering the first operational year of the  
Five-Year Strategic Plan.  
Approved. (M.S.C. Linder/Abbott 7-0-0).  
f.  
Discussion and action to approve one full-time overstrength Benefits Division  
Manager through January 2, 2027.  
This item was presented.  
A motion was made to approve one full-time overstrength Benefits Division  
Manager through January 2, 2027.  
Approved. (M.S.C. Abbott/Nakagawa 7-0-0).  
g.  
Discussion and action on the formation of the Joint Ad Hoc Budget Committee to  
review administrative budget cost allocation, benchmarks, and development of  
formal budgeting policy recommendations.  
This item was presented.  
A motion was made to approve the formation of the Joint Ad Hoc Budget  
Committee and to appoint Trustee Abbott and Trustee Linder as  
representatives of the Federated Board.  
Approved. (M.S.C. Chi/Nakagawa 7-0-0).  
COMMITTEE MINUTES, REPORTS AND RECOMMENDATIONS  
6.  
Investment Committee (Chandra, Faulkner, Abbott)  
6.1  
Last Meeting: April 14, 2026 Next Meeting: August 25, 2026  
a.  
Oral update from the Chair of the Investment Committee.  
Chair Chandra announced that the next meeting will take place on August 25,  
2026.  
Audit/Risk Committee (Linder, Horowitz, Chi)  
6.2  
Last Meeting: May 21, 2026 Next Meeting: August 20, 2026  
a.  
Oral update from the Chair of the Audit/Risk Committee.  
·
·
·
·
·
·
·
Approval of the Q3 2025 amended travel and attendance report for the  
Federated City Employee’s Retirement System.  
Approval of the Q1 2026 travel and attendance report for the Federated  
City Employee’s Retirement System.  
Discussion and action on FY 2025 - 2026 Office of Retirement Services  
External Audit Plan by Macias Gini & O’Connell (MGO) LLP.  
Discussion and action to approve the First Amendment to the agreement  
with Baker Tilly for internal audit consulting services.  
Discussion and action on the Risk Assessment Results and Proposed 5  
-Year Internal Audit Plan from Baker Tilly.  
Discussion and action on the status of outstanding Internal Audit  
recommendations.  
Discussion on status of outstanding Penetration testing recommendations.  
Chair Linder updated the Board on matters discussed at the previous meeting.  
b.  
c.  
Minutes of the Joint Audit Committee meeting from February 19, 2026. Receive  
and file.  
The Minutes were received and filed.  
Discussion and action on FY 2025 - 2026 Office of Retirement Services External  
Audit Plan by Macias Gini & O’Connell LLP (MGO).  
This item was presented.  
A motion was made to approve the FY 2025 - 2026 Office of Retirement  
Services External Audit Plan by Macias Gini & O’Connell LLP (MGO).  
Approved. (M.S.C. Linder/Chandra 7-0-0).  
d.  
Discussion and action to approve the First Amendment to the agreement with Baker  
Tilly for internal audit consulting services.  
This item was presented.  
A motion was made to approve the First Amendment to the agreement with  
Baker Tilly for internal audit consulting services.  
Approved. (M.S.C. Chandra/Linder 7-0-0).  
e.  
Discussion and action on the Proposed Internal Audit Plan for FY 2026 - 2027  
from Baker Tilly.  
This item was presented.  
A motion was made to approve the Proposed Internal Audit Plan for FY 2026 -  
2027 from Baker Tilly.  
Approved. (M.S.C. Linder/Abbott 7-0-0).  
Governance Committee (Abbott, Nakagawa, Chi)  
6.3  
Last Meeting: June 17, 2026 Next Meeting: September 16, 2026  
a.  
Oral update from the Chair of the Governance Committee.  
Chair Abbott updated the Board on matters discussed at yesterday's meeting.  
FCERS Disability Committee (Faulkner, Linder, Nakagawa - Alt: Abbott)  
Last Meeting: June 9, 2026 Next Meeting: August 11, 2026  
6.4  
a.  
Oral update from the Chair of the Disability Committee.  
Chair Faulkner updated the Board on matters discussed at the previous  
meeting.  
Joint Personnel Committee (Chandra, Horowitz, Linder)  
6.5  
Last Meeting: April 1, 2026  
Next Meeting: August 18, 2026  
a.  
7.  
Oral update from the Vice Chair of the Joint Personnel Committee.  
Vice Chair Chandra announced that the next meeting will take place on  
August 18, 2026.  
EDUCATION & TRAINING  
The Education & Training was received and filed.  
a.  
b.  
c.  
d.  
e.  
CALAPRS 2026 Program Calendar.  
Quarterly Trustee Education Opportunities Report.  
NASRA Annual Conference 2026, Boston, MA, August 8 - 12, 2026.  
NCPERS Public Pension Funding Forum, Chicago, IL, August 16 - 18, 2026.  
CALAPRS Principles of Pension Governance for Trustees, Santa Barbara, CA,  
August 24 - 27, 2026.  
PROPOSED AGENDA ITEMS  
•
•
None.  
ADJOURNMENT  
The meeting adjourned at 12:33 p.m.  
Next FCERS Board Meeting: August 20, 2026  
•
Minutes Recorded, Prepared and Respectfully Submitted by,  
______________________________________  
SPENCER HOROWITZ, CHAIR  
BOARD OF ADMINISTRATION  
ATTEST:  
_____________________________________  
JOHN FLYNN, CEO  
OFFICE OF RETIREMENT SERVICES  
*Estimated  
All public records relating to an open session item on this agenda, which are not  
exempt from disclosure pursuant to the California Public Records Act, that are  
distributed to a majority of the legislative body will be available for public  
inspection at the Office of Retirement Services, 1737 N. First Street, Suite 600,  
San José CA 95112 at the same time that the public records are distributed or  
made available to the legislative body.  
Access the video or audio, the agenda, related reports, and supplemental  
materials for this meeting by visiting the Retirement Services website at  
http://sjrs.legistar.com/calendar.aspx. If you have any questions, please contact  
the Office of Retirement Services at (408) 794 - 1000.  
Supplemental agenda materials may be made available less than 72 hours before  
a regular meeting, provided that they are: (1) distributed to a majority of the  
legislative body and made available for public inspection at the Office of  
Retirement Services, 1737 N. First Street, Suite 600, San José CA 95112, at the  
same time; and (2) posted on the Office of Retirement Services’ website at  
http://sjrs.legistar.com/calendar.aspx in a manner that explains the document is  
related to an agenda item for an upcoming meeting.  
The City of San José’s Code of Conduct for Public Meetings in the Council  
Chambers and Committee Rooms  
(https://www.sanjoseca.gov/home/showpublisheddocument/12901/63667000496  
6630000) is intended to promote open meetings that welcome debate of public  
policy issues being discussed by the City Council, their Committees, and City  
Boards and Commissions in an atmosphere of fairness, courtesy, and respect  
for differing points of view.  
In furtherance of these principles, the Board’s Public Comment Policy  
establishes reasonable regulations governing public comment at its meetings  
and Committee meetings, consistent with the Ralph M. Brown Act, Government  
Code §§ 54950 et seq. Relevant provisions of the Public Comment Policy are  
listed below, and the full policy is available here:  
https://www.sjretirement.com/Resources/8e9a12ff-9d1d-4999-a547-6a1d804b6e3  
4/Public%20Comment%20Policy%20%20-asterisk-.pdf  
A. Public Speaker Recognition & Identification: Members of the public who wish  
to address the Board or its committees may state their name and affiliation for  
the record. Speakers will be called on in turn, and time limits as prescribed below  
will be set to ensure the meeting runs orderly.  
B. Public Comment on Agenda Items: The public shall be afforded the  
opportunity to address the Board or Committee on each item on the agenda,  
limited to the matters directly related to the item under consideration, including  
closed session items prior to adjournment into closed session.  
For each agenda item, the Chair shall invite public comment after the staff  
presentation and before Board or committee deliberation and action.  
No individual shall be permitted to address the Board or Committee more than  
once on the same agenda item.  
Each speaker is normally limited to two minutes per agenda item. Moreover, a  
speaker may not yield their time to another member of the public, bypassing the  
two-minute limit.  
If more than twelve individuals request to speak on a single agenda item, the  
Chair may reduce individual speaker time to one minute.  
In all cases, the meeting Chair will allow twice the allotted time for a speaker who  
requires the use of a translator to address the Board or Committee.  
C. General Public Comment: Each agenda shall include a designated General  
Public Comment item during which the public may address the Board or  
Committee on the subject matters within its jurisdiction that are not otherwise  
listed on the agenda.  
D. Remote Public Comment: When remote public comment is offered, speakers  
participating remotely shall be subject to the same rules, time limits, and  
procedures as in-person speakers.  
The Chair may, for meeting management purposes, sequence speakers by  
taking in-person public comment before remote public comment. Remote  
speakers shall be afforded the same individual time limits and total comment  
times as in-person speakers.  
E. Chair Authority and Orderly Conduct: The Chair is responsible for maintaining  
the orderly conduct of meetings.  
The Chair shall:  
1) Enforce time limits and procedural rules established by this Policy.  
2) Provide notice and redirect speakers who stray from the subject of the  
agenda, or the subject matter jurisdiction of the Board or Committee.  
3) Remove or mute speakers who engage in disruptive conduct, including  
behavior that impedes the orderly conduct of the meeting, after appropriate  
warning that their behavior is disorderly and that their failure to cease such  
behavior may result in their removal, consistent with the Ralph M. Brown Act.  
For the purpose of this Policy, “disruptive conduct” shall mean:  
(1) Behavior during a meeting of the Board or Committee that actually disrupts,  
disturbs, impedes, or renders infeasible the orderly conduct of the meeting;  
(2) a failure to comply with this Policy; or  
(3) Behavior that constitutes use of force or a true threat of force that has  
sufficient indicia of intent and seriousness, that a reasonable observer would  
perceive it to be an actual threat of use of force by person making the threat.  
This Policy supports open, lawful public comment and does not restrict the  
public’s right to express criticism or viewpoints regarding the Board, its  
committees, staff, or the department.  
F. Signs and Symbolic Materials: Members of the public may bring objects and  
symbolic materials, such as signs or banners, to meetings of the Board or its  
committees, subject to the following restrictions:  
1) Size and Construction – No object shall be larger than two feet by three feet.  
No sticks, posts, poles, or similar items shall be attached to any sign or symbolic  
material. Items may not create a building maintenance problem or a fire or safety  
hazard.  
2) Display and Conduct – Persons displaying signs or symbolic materials must  
remain seated while doing so and may not raise items above shoulder level,  
obstruct the view or passage of other attendees, or otherwise disturb the  
conduct of the meeting.  
3) Prohibited Items – Objects deemed a threat to persons at the meeting or to  
facility infrastructure are not permitted. ORS staff and building security are  
authorized to remove items and/or individuals from the meeting room if a threat  
exists or is perceived to exist. This restriction does not apply to firearms carried  
by active or retired law enforcement officers authorized to carry under applicable  
law. All other weapons, dangerous materials, and items unrelated to the meeting  
that create a safety or security concern are prohibited.  
4) Prohibited Obscenity – Images or content of lewd material depicting sexual  
acts shall not be permitted.  
Exceptions to the Board’s Public Comment Policy may be made in the discretion  
of and by direction of the Chair.  
Failure to comply with the City’s Code of Conduct and the Board’s Public  
Comment Policy will disturb, disrupt, or impede the orderly conduct of the  
meeting and may result in removal from the meeting.