BOARD OF ADMINISTRATION  
Action Minutes - Final  
Joint Governance Committee  
Wednesday, June 17, 2026  
12:30 PM  
1737 N. First St. Suite 580, San Jose, CA 95112  
HYBRID MEETING  
PHYSICAL LOCATION:  
1737 N. First St. Suite 580, San Jose, CA 95112  
ZOOM INFORMATION:  
zoom.us  
Dial In: +1 408 638 0968 US (San Jose)  
Meeting ID: 969 6551 3951  
POLICE & FIRE COMMITTEE MEMBERS  
Gretchen Flicker, Chair (Term Expires 11/30/26)  
Richard Santos, Trustee (Term Expires 04/30/27)  
Franco Vado, Trustee (Term Expires 11/30/28)  
FEDERATED COMMITTEE MEMBERS  
Debbie Abbott, Chair (Term Expires 11/30/26)  
Nathan Nakagawa, Trustee (Term Expires 11/30/27)  
Brian Chi, Trustee (Term Expires 11/30/29)  
COUNSEL  
Maytak Chin, General and Fiduciary Counsel  
John Flynn, CEO, Office of Retirement Services  
The Joint Governance Committee met in person at 1737 N. First St., Suite 580,  
San Jose, CA 95112 and via Zoom on Wednesday, June 17, 2026. The Police and  
Fire Governance Committee meeting was called to order at 12:30 p.m. by Chair  
Flicker. The Federated Governance Committee meeting was called to order at  
12:30 p.m. by Chair Abbott.  
Board Members Present: Gretchen Flicker, Richard Santos, Franco Vado,  
Nathan Nakagawa, Deborah Abbott, and Brian Chi.  
Retirement Staff Present: John Flynn, Barbara Hayman, Jay Kwon, Amanda  
Hiew, Sherrell Aledo, Gabriela Romero, and Ryan Reynado.  
Retirement Staff Present via Zoom: Ron Kumar.  
Also Present via Zoom: Julie Becker, Aon Consulting Inc.  
ADA ALERT  
The Board of Administration (“Board”) will generally, upon request, provide  
appropriate aids and services leading to effective communication for individuals  
with disabilities so they can participate equally in the Board’s meetings,  
including qualified sign language interpreters, documents in Braille, and other  
ways of making information and communications accessible to people who have  
speech, hearing, vision or other disabilities.  
Anyone who requires an auxiliary aid or service for effective communication to  
participate in a Board meeting should contact the designated contact in Office of  
Retirement Services as far in advance of the scheduled meeting as possible.  
The Board strongly encourages individuals with disabilities to endeavor to  
submit requests for reasonable accommodation no later than five (5) business  
days before the scheduled meeting, as the Board may not be able to grant  
requests for reasonable accommodations without sufficient advance notice. The  
Board strongly encourages individuals with disabilities to submit their written  
requests via email or regular mail to facilitate tracking and response; however, if  
the submission of a written request constitutes a hardship, individuals may call  
the Office of Retirement Services to submit an oral request.  
The designated contact in the Office of Retirement Services will endeavor to  
respond to each request within three (3) business days of receipt of the request.  
Depending on the request, the designated contact in the Office of Retirement  
Services may ask to schedule a time to discuss the request (which may occur  
virtually) to determine the most appropriate auxiliary aid or service, before the  
request is resolved.  
ADA Designated Contact Information  
Attention: Deputy Director/Chief Operations Officer, Office of Retirement  
Services  
Address: 1737 N First St #600, San Jose, CA 95112  
Email: #Retire_Admin@sanjoseca.gov  
Phone: 408-794-1000 (ORS Main Line)  
THE LEVINE ACT  
The Levine Act requires a Party in a Proceeding before the City of San José that  
involves any action related to their contract, license, permit, or use entitlement to  
disclose any campaign contributions to City elected or appointed officials  
totaling more than $500 within the 12 months prior to the City decision. A  
Participant to a Proceeding may voluntarily report a campaign contribution on  
the form located on the Levine Act webpage.  
Call to Order and Roll Call  
•
SB 707 REMOTE APPEARANCE(S)  
Take action on request(s) for remote appearance.  
i.  
Orders of the Day  
•
None.  
Joint Agenda  
Consent Calendar  
1.  
A motion was made to approve the Consent Calendar.  
Police and Fire Committee Approved. (M.S.C. Santos/Vado 3-0-0).  
FCERS Committee Approved. (M.S.C. Chi/Nakagawa 3-0-0).  
a.  
Approval of the Minutes of the Governance Committee meeting from March 18,  
2026.  
New Business  
2.  
a.  
Discussion and action on updates to the Governance Review Roadmap.  
This item was presented.  
A motion was made to approve the updates to the Governance Review  
Roadmap.  
Police and Fire Committee Approved. (M.S.C. Vado/Santos 3-0-0).  
FCERS Committee Approved. (M.S.C. Nakagawa/Chi 3-0-0).  
b.  
c.  
Discussion on launch of new Governance Document sites.  
This item was presented.  
Discussion and action to recommend adoption of Q2’26 Policy Update: Board of  
Administration Charter.  
This item was presented.  
A motion was made to adopt the Q2’26 Policy Update: Board of Administration  
Charter.  
Police and Fire Committee Approved. (M.S.C. Santos/Vado 3-0-0).  
FCERS Committee Approved. (M.S.C. Chi/Nakagawa 3-0-0).  
d.  
Discussion and action to recommend adoption of Q2’26 Policy Update: CEO  
Performance Evaluation Policy.  
This item was presented.  
A motion was made to adopt the Q2’26 Policy Update: CEO Performance  
Evaluation Policy with amendments.  
Police and Fire Committee Approved. (M.S.C. Vado/Santos 3-0-0).  
FCERS Committee Approved. (M.S.C. Chi/Nakagawa 3-0-0).  
e.  
Discussion and action to recommend adoption of Q2’26 Policy Update: CIO  
Performance Evaluation Policy.  
This item was presented.  
A motion was made to adopt the Q2’26 Policy Update: CIO Performance  
Evaluation Policy with amendments.  
Police and Fire Committee Approved. (M.S.C. Vado/Santos 3-0-0).  
FCERS Committee Approved. (M.S.C. Chi/Nakagawa 3-0-0).  
f.  
Discussion on Q3’26 policies: CEO Charter, CIO Charter, Board Education  
Policy.  
This item was presented.  
Proposed Agenda Items  
•
•
None.  
PUBLIC/RETIREE/GENERAL COMMENTS - Subject to Government Code Section  
54954.3  
○ Members of the public may comment on items not included on the  
agenda, provided that the matter is within the subject matter jurisdiction of the  
Board.  
None.  
Adjournment  
•
Police and Fire Committee adjourned at 1:53 p.m.  
FCERS Committee adjourned at 1:53 p.m.  
Minutes Recorded, Prepared and Respectfully submitted by,  
_______________________________________  
John Flynn, CEO, Office of Retirement Services  
*Estimated  
All public records relating to an open session item on this agenda, which are not  
exempt from disclosure pursuant to the California Public Records Act, that are  
distributed to a majority of the legislative body will be available for public  
inspection at the Office of Retirement Services, 1737 N. First Street, Suite 600,  
San José CA 95112 at the same time that the public records are distributed or  
made available to the legislative body.  
Access the video or audio, the agenda, related reports, and supplemental  
materials for this meeting by visiting the Retirement Services website at  
http://sjrs.legistar.com/calendar.aspx. If you have any questions, please contact  
the Office of Retirement Services at (408) 794 - 1000.  
Supplemental agenda materials may be made available less than 72 hours before  
a regular meeting, provided that they are: (1) distributed to a majority of the  
legislative body and made available for public inspection at the Office of  
Retirement Services, 1737 N. First Street, Suite 600, San José CA 95112, at the  
same time; and (2) posted on the Office of Retirement Services’ website at  
http://sjrs.legistar.com/calendar.aspx in a manner that explains the document is  
related to an agenda item for an upcoming meeting.  
The City of San José’s Code of Conduct for Public Meetings in the Council  
Chambers and Committee Rooms  
(https://www.sanjoseca.gov/home/showpublisheddocument/12901/63667000496  
6630000) is intended to promote open meetings that welcome debate of public  
policy issues being discussed by the City Council, their Committees, and City  
Boards and Commissions in an atmosphere of fairness, courtesy, and respect  
for differing points of view.  
In furtherance of these principles, the Board’s Public Comment Policy  
establishes reasonable regulations governing public comment at its meetings  
and Committee meetings, consistent with the Ralph M. Brown Act, Government  
Code §§ 54950 et seq. Relevant provisions of the Public Comment Policy are  
listed below, and the full policy is available here:  
https://www.sjretirement.com/Resources/8e9a12ff-9d1d-4999-a547-6a1d804b6e3  
4/Public%20Comment%20Policy%20%20-asterisk-.pdf  
A. Public Speaker Recognition & Identification: Members of the public who wish  
to address the Board or its committees may state their name and affiliation for  
the record. Speakers will be called on in turn, and time limits as prescribed below  
will be set to ensure the meeting runs orderly.  
B. Public Comment on Agenda Items: The public shall be afforded the  
opportunity to address the Board or Committee on each item on the agenda,  
limited to the matters directly related to the item under consideration, including  
closed session items prior to adjournment into closed session.  
For each agenda item, the Chair shall invite public comment after the staff  
presentation and before Board or committee deliberation and action.  
No individual shall be permitted to address the Board or Committee more than  
once on the same agenda item.  
Each speaker is normally limited to two minutes per agenda item. Moreover, a  
speaker may not yield their time to another member of the public, bypassing the  
two-minute limit.  
If more than twelve individuals request to speak on a single agenda item, the  
Chair may reduce individual speaker time to one minute.  
In all cases, the meeting Chair will allow twice the allotted time for a speaker who  
requires the use of a translator to address the Board or Committee.  
C. General Public Comment: Each agenda shall include a designated General  
Public Comment item during which the public may address the Board or  
Committee on the subject matters within its jurisdiction that are not otherwise  
listed on the agenda.  
D. Remote Public Comment: When remote public comment is offered, speakers  
participating remotely shall be subject to the same rules, time limits, and  
procedures as in-person speakers.  
The Chair may, for meeting management purposes, sequence speakers by  
taking in-person public comment before remote public comment. Remote  
speakers shall be afforded the same individual time limits and total comment  
times as in-person speakers.  
E. Chair Authority and Orderly Conduct: The Chair is responsible for maintaining  
the orderly conduct of meetings.  
The Chair shall:  
1) Enforce time limits and procedural rules established by this Policy  
2) Provide notice and redirect speakers who stray from the subject of the  
agenda, or the subject matter jurisdiction of the Board or Committee  
3) Remove or mute speakers who engage in disruptive conduct, including  
behavior that impedes the orderly conduct of the meeting, after appropriate  
warning that their behavior is disorderly and that their failure to cease such  
behavior may result in their removal, consistent with the Ralph M. Brown Act.  
For the purpose of this Policy, “disruptive conduct” shall mean:  
(1) Behavior during a meeting of the Board or Committee that actually disrupts,  
disturbs, impedes, or renders infeasible the orderly conduct of the meeting;  
(2) a failure to comply with this Policy; and  
(3) Behavior that constitutes use of force or a true threat of force that has  
sufficient indicia of intent and seriousness, that a reasonable observer would  
perceive it to be an actual threat of use of force by person making the threat.  
This Policy supports open, lawful public comment and does not restrict the  
public’s right to express criticism or viewpoints regarding the Board, its  
committees, staff, or the department.  
F. Signs and Symbolic Materials: Members of the public may bring objects and  
symbolic materials, such as signs or banners, to meetings of the Board or its  
committees, subject to the following restrictions:  
1) Size and Construction – No object shall be larger than two feet by three feet.  
No sticks, posts, poles, or similar items shall be attached to any sign or symbolic  
material. Items may not create a building maintenance problem or a fire or safety  
hazard.  
2) Display and Conduct – Persons displaying signs or symbolic materials must  
remain seated while doing so and may not raise items above shoulder level,  
obstruct the view or passage of other attendees, or otherwise disturb the  
conduct of the meeting.  
3) Prohibited Items – Objects deemed a threat to persons at the meeting or to  
facility infrastructure are not permitted. ORS staff and building security are  
authorized to remove items and/or individuals from the meeting room if a threat  
exists or is perceived to exist. This restriction does not apply to firearms carried  
by active or retired law enforcement officers authorized to carry under applicable  
law. All other weapons, dangerous materials, and items unrelated to the meeting  
that create a safety or security concern are prohibited.  
4) Prohibited Obscenity – Images or content of lewd material depicting sexual  
acts shall not be permitted.  
Exceptions to the Board’s Public Comment Policy may be made in the discretion  
of and by direction of the Chair.  
Failure to comply with the City’s Code of Conduct and the Board’s Public  
Comment Policy will disturb, disrupt, or impede the orderly conduct of the  
meeting and may result in removal from the meeting