Agenda - Joint Governance Committee

BOARD OF ADMINISTRATION

Meeting Agenda - Final

Joint Governance Committee

Wednesday, June 17, 2026

12:30 PM

1737 N. First St. Suite 580, San Jose, CA 95112

HYBRID MEETING

PHYSICAL LOCATION:

1737 N. First St. Suite 580, San Jose, CA 95112

ZOOM INFORMATION:

zoom.us

Dial In: +1 408 638 0968 US (San Jose)

Meeting ID: 969 6551 3951

POLICE & FIRE COMMITTEE MEMBERS

Gretchen Flicker, Chair (Term Expires 11/30/26)

Richard Santos, Trustee (Term Expires 04/30/27)

Franco Vado, Trustee (Term Expires 11/30/28)

FEDERATED COMMITTEE MEMBERS

Debbie Abbott, Chair (Term Expires 11/30/26)

Nathan Nakagawa, Trustee (Term Expires 11/30/27)

Brian Chi, Trustee (Term Expires 11/30/29)

COUNSEL

Maytak Chin, General and Fiduciary Counsel

John Flynn, CEO, Office of Retirement Services

ADA ALERT

The Board of Administration (“Board”) will generally, upon request, provide

appropriate aids and services leading to effective communication for individuals with

disabilities so they can participate equally in the Board’s meetings, including qualified

sign language interpreters, documents in Braille, and other ways of making

information and communications accessible to people who have speech, hearing,

vision or other disabilities.

Anyone who requires an auxiliary aid or service for effective communication to

participate in a Board meeting should contact the designated contact in Office of

Retirement Services as far in advance of the scheduled meeting as possible. The

Board strongly encourages individuals with disabilities to endeavor to submit requests

for reasonable accommodation no later than five (5) business days before the

scheduled meeting, as the Board may not be able to grant requests for reasonable

accommodations without sufficient advance notice. The Board strongly encourages

individuals with disabilities to submit their written requests via email or regular mail to

facilitate tracking and response; however, if the submission of a written request

constitutes a hardship, individuals may call the Office of Retirement Services to submit

an oral request.

The designated contact in the Office of Retirement Services will endeavor to respond

to each request within three (3) business days of receipt of the request. Depending on

the request, the designated contact in the Office of Retirement Services may ask to

schedule a time to discuss the request (which may occur virtually) to determine the

most appropriate auxiliary aid or service, before the request is resolved.

ADA Designated Contact Information

Attention: Deputy Director/Chief Operations Officer, Office of Retirement Services

Address: 1737 N First St #600, San Jose, CA 95112

Email: #Retire_Admin@sanjoseca.gov

Phone: 408-794-1000 (ORS Main Line)

THE LEVINE ACT

The Levine Act requires a Party in a Proceeding before the City of San José that

involves any action related to their contract, license, permit, or use entitlement to

disclose any campaign contributions to City elected or appointed officials totaling

more than $500 within the 12 months prior to the City decision. A Participant to a

Proceeding may voluntarily report a campaign contribution on the form located on the

Levine Act webpage.

• Call to Order and Roll Call

SB 707 REMOTE APPEARANCE(S)

i. Take action on request(s) for remote appearance.

• Orders of the Day

• Proposed Agenda Items

• PUBLIC/RETIREE/GENERAL COMMENTS - Subject to Government Code Section

54954.3

○ Members of the public may comment on items not included on the agenda,

provided that the matter is within the subject matter jurisdiction of the Board.

• Adjournment

*Estimated

All public records relating to an open session item on this agenda, which are not

exempt from disclosure pursuant to the California Public Records Act, that are

distributed to a majority of the legislative body will be available for public inspection at

the Office of Retirement Services, 1737 N. First Street, Suite 600, San José CA 95112 at

the same time that the public records are distributed or made available to the

legislative body.

Access the video or audio, the agenda, related reports, and supplemental materials for

this meeting by visiting the Retirement Services website at

http://sjrs.legistar.com/calendar.aspx. If you have any questions, please contact the

Office of Retirement Services at (408) 794 - 1000.

Supplemental agenda materials may be made available less than 72 hours before a

regular meeting, provided that they are: (1) distributed to a majority of the legislative

body and made available for public inspection at the Office of Retirement Services,

1737 N. First Street, Suite 600, San José CA 95112, at the same time; and (2) posted on

the Office of Retirement Services’ website at http://sjrs.legistar.com/calendar.aspx in a

manner that explains the document is related to an agenda item for an upcoming

meeting.

The City of San José’s Code of Conduct for Public Meetings in the Council Chambers

and Committee Rooms

(https://www.sanjoseca.gov/home/showpublisheddocument/12901/63667000496663000

0) is intended to promote open meetings that welcome debate of public policy issues

being discussed by the City Council, their Committees, and City Boards and

Commissions in an atmosphere of fairness, courtesy, and respect for differing points

of view.

In furtherance of these principles, the Board’s Public Comment Policy establishes

reasonable regulations governing public comment at its meetings and Committee

meetings, consistent with the Ralph M. Brown Act, Government Code §§ 54950 et seq.

Relevant provisions of the Public Comment Policy are listed below, and the full policy

is available here:

https://www.sjretirement.com/Resources/8e9a12ff-9d1d-4999-a547-6a1d804b6e34/Publi

c%20Comment%20Policy%20%20-asterisk-.pdf

A. Public Speaker Recognition & Identification: Members of the public who wish to

address the Board or its committees may state their name and affiliation for the record.

Speakers will be called on in turn, and time limits as prescribed below will be set to

ensure the meeting runs orderly.

B. Public Comment on Agenda Items: The public shall be afforded the opportunity to

address the Board or Committee on each item on the agenda, limited to the matters

directly related to the item under consideration, including closed session items prior to

adjournment into closed session.

For each agenda item, the Chair shall invite public comment after the staff presentation

and before Board or committee deliberation and action.

No individual shall be permitted to address the Board or Committee more than once on

the same agenda item.

Each speaker is normally limited to two minutes per agenda item. Moreover, a speaker

may not yield their time to another member of the public, bypassing the two-minute

limit.

If more than twelve individuals request to speak on a single agenda item, the Chair

may reduce individual speaker time to one minute.

In all cases, the meeting Chair will allow twice the allotted time for a speaker who

requires the use of a translator to address the Board or Committee.

C. General Public Comment: Each agenda shall include a designated General Public

Comment item during which the public may address the Board or Committee on the

subject matters within its jurisdiction that are not otherwise listed on the agenda.

D. Remote Public Comment: When remote public comment is offered, speakers

participating remotely shall be subject to the same rules, time limits, and procedures

as in-person speakers.

The Chair may, for meeting management purposes, sequence speakers by taking

in-person public comment before remote public comment. Remote speakers shall be

afforded the same individual time limits and total comment times as in-person

speakers.

E. Chair Authority and Orderly Conduct: The Chair is responsible for maintaining the

orderly conduct of meetings.

The Chair shall:

1) Enforce time limits and procedural rules established by this Policy

2) Provide notice and redirect speakers who stray from the subject of the agenda, or

the subject matter jurisdiction of the Board or Committee

3) Remove or mute speakers who engage in disruptive conduct, including behavior

that impedes the orderly conduct of the meeting, after appropriate warning that their

behavior is disorderly and that their failure to cease such behavior may result in their

removal, consistent with the Ralph M. Brown Act.

For the purpose of this Policy, “disruptive conduct” shall mean:

(1) Behavior during a meeting of the Board or Committee that actually disrupts,

disturbs, impedes, or renders infeasible the orderly conduct of the meeting;

(2) a failure to comply with this Policy; and

(3) Behavior that constitutes use of force or a true threat of force that has sufficient

indicia of intent and seriousness, that a reasonable observer would perceive it to be an

actual threat of use of force by person making the threat.

This Policy supports open, lawful public comment and does not restrict the public’s

right to express criticism or viewpoints regarding the Board, its committees, staff, or

the department.

F. Signs and Symbolic Materials: Members of the public may bring objects and

symbolic materials, such as signs or banners, to meetings of the Board or its

committees, subject to the following restrictions:

1) Size and Construction – No object shall be larger than two feet by three feet. No

sticks, posts, poles, or similar items shall be attached to any sign or symbolic material.

Items may not create a building maintenance problem or a fire or safety hazard.

2) Display and Conduct – Persons displaying signs or symbolic materials must remain

seated while doing so and may not raise items above shoulder level, obstruct the view

or passage of other attendees, or otherwise disturb the conduct of the meeting.

3) Prohibited Items – Objects deemed a threat to persons at the meeting or to facility

infrastructure are not permitted. ORS staff and building security are authorized to

remove items and/or individuals from the meeting room if a threat exists or is

perceived to exist. This restriction does not apply to firearms carried by active or

retired law enforcement officers authorized to carry under applicable law. All other

weapons, dangerous materials, and items unrelated to the meeting that create a safety

or security concern are prohibited.

4) Prohibited Obscenity – Images or content of lewd material depicting sexual acts

shall not be permitted.

Exceptions to the Board’s Public Comment Policy may be made in the discretion of

and by direction of the Chair.

Failure to comply with the City’s Code of Conduct and the Board’s Public Comment

Policy will disturb, disrupt, or impede the orderly conduct of the meeting and may

result in removal from the meeting