BOARD OF ADMINISTRATION  
Meeting Agenda - Final  
FCERS and Police&Fire Retirement Plan  
Audit Committee  
Thursday, May 21, 2026  
12:00 PM  
City Hall, Wing Rooms 118-120  
200 E. Santa Clara St., San Jose, CA 95113  
HYBRID MEETING  
PHYSICAL LOCATION:  
City Hall, Wing Rooms 118-120, 200 E. Santa Clara St. San Jose, Ca 95113  
ZOOM INFORMATION:  
zoom.us  
Dial In: +1 408 638 0968 US (San Jose)  
Meeting ID: 951 7869 8184  
FCERS Committee Members:  
Mark Linder, Chair (Term Expires 11/30/28)  
Brian Chi, Vice Chair (Term Expires 11/30/29)  
Spencer Horowitz, Trustee (Term Expires 11/30/28)  
Police and Fire Committee Members:  
David Woolsey, Chair (Term Expires 11/30/28)  
Sunita Ganapati, Vice Chair (Term Expires 11/30/26)  
Eswar Menon, Trustee (Term Expires 11/30/26) -- 1162 Briarwood Way, Walnut Creek, CA 94597  
The Board of Administration (“Board”) will generally, upon request, provide appropriate aids and  
services leading to effective communication for individuals with disabilities so they can participate  
equally in the Board’s meetings, including qualified sign language interpreters, documents in Braille,  
and other ways of making information and communications accessible to people who have speech,  
hearing, vision or other disabilities.  
Anyone who requires an auxiliary aid or service for effective communication to participate in a Board  
meeting should contact the designated contact in Office of Retirement Services as far in advance of the  
scheduled meeting as possible. The Board strongly encourages individuals with disabilities to endeavor  
to submit requests for reasonable accommodation no later than five (5) business days before the  
scheduled meeting, as the Board may not be able to grant requests for reasonable accommodations  
without sufficient advance notice. The Board strongly encourages individuals with disabilities to submit  
their written requests via email or regular mail to facilitate tracking and response; however, if the  
submission of a written request constitutes a hardship, individuals may call the Office of Retirement  
Services to submit an oral request. The designated contact in the Office of Retirement Services will  
endeavor to respond to each request within three (3) business days of receipt of the request. Depending  
on the request, the designated contact in the Office of Retirement Services may ask to schedule a time to  
discuss the request (which may occur virtually) to determine the most appropriate auxiliary aid or  
service, before the request is resolved.  
ADA Designated Contact Information  
Attention: Deputy Director/Chief Operations Officer, Office of Retirement Services  
Address: 1737 N First St #600, San Jose, CA 95112  
Email: #Retire_Admin@sanjoseca.gov  
Phone: 408-794-1000 (ORS Main Line)  
THE LEVINE ACT  
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action  
related to their contract, license, permit, or use entitlement to disclose any campaign contributions to  
City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision.  
A Participant to a Proceeding may voluntarily report a campaign contribution on the form located on the  
Levine Act webpage.  
• Call To Order and Roll Call  
SB 707 REMOTE APPEARANCE(S)  
i. Take action on request(s) for remote appearance.  
• Orders of the Day  
POLICE AND FIRE AUDIT COMMITTEE  
1. CONSENT CALENDAR  
a.  
Approval of the Q1 2026 travel and attendance report for the Police and Fire Department Retirement  
Plan.  
Attachments:  
1a - Q1 2026 PF Quarterly Travel-Attendance Report ADA  
FEDERATED AUDIT COMMITTEE  
2. CONSENT CALENDAR  
a.  
b.  
Approval of the Q3 2025 amended travel and attendance report for the Federated City Employee’s  
Retirement System.  
Attachments:  
2a - Q3 2025 FED Travel-Attendance Report ADA  
Approval of the Q1 2026 travel and attendance report for the Federated City Employee’s Retirement  
System.  
Attachments:  
2b - Q1 2026 FED Quarterly Travel-Attendance Report ADA  
JOINT AUDIT COMMITTEE  
3. CONSENT CALENDAR  
a.  
Approval of the Minutes of February 19, 2026 Joint Audit Committee meeting for the Policy and Fire  
Department Retirement Plan and the Federated City Employee’s Retirement System.  
Attachments:  
3a - JAC 2-19-26 Minutes-Final ADA  
4. NEW BUSINESS  
a.  
Discussion and action on FY 2025-2026 Office of Retirement Services External Audit Plan by Macias  
Gini & O’Connell (MGO) LLP.  
Attachments:  
4a - FY 2026 Audit Plan MGO ADA  
b.  
Discussion and action to approve the First Amendment to the agreement with Baker Tilly for internal  
audit consulting services.  
Attachments:  
4b(1) - Internal Audit Contract Amendment - Memo ADA  
4b(2) - PF First Amendment to Baker Tilly Services Agreement (Redlines)  
4b(3) - FED First Amendment to Baker Tilly Services Agreement (Redlines)  
c.  
Discussion and action on the Risk Assessment Results and Proposed 5-Year Internal Audit Plan from  
Baker Tilly.  
Attachments:  
4c(1) - FY27-31 Audit Plan Memo ADA  
4c(2) - Internal Audit Status ORS Audit Committee Meeting ADA  
4c(3) - Risk Assessment Proposed 5-Year IA Plan- Draft Report ADA  
d.  
e.  
Discussion and action on the status of outstanding Internal Audit recommendations.  
Attachments:  
4d(1) - Internal Audit Dashboard ADA  
4d(2) - Internal Audit Status Report 5-13-26 ADA  
4d(3) - Proposed Closed Items ADA  
Discussion on status of outstanding Penetration testing recommendations.  
Attachments:  
4e - Penetration Testing Status Dashboard ADA  
• PROPOSED AGENDA ITEMS  
• PUBLIC/RETIREE/GENERAL COMMENTS – Subject to Government Code Section  
54954.3  
○ Members of the public may comment on items not included on the agenda,  
provided that the matter is within the subject matter jurisdiction of the Board.  
• ADJOURNMENT  
*Estimated  
All public records relating to an open session item on this agenda, which are not exempt from disclosure  
pursuant to the California Public Records Act, that are distributed to a majority of the legislative body  
will be available for public inspection at the Office of Retirement Services, 1737 N. First Street, Suite 600,  
San José CA 95112 at the same time that the public records are distributed or made available to the  
legislative.  
body.  
Access the video or audio, the agenda, related reports, and supplemental materials for this meeting by  
visiting the Retirement Services website at http://sjrs.legistar.com/calendar.aspx. If you have any  
questions, please contact the Office of Retirement Services at (408) 794 - 1000.  
Supplemental agenda materials may be made available less than 72 hours before a regular meeting,  
provided that they are: (1) distributed to a majority of the legislative body and made available for public  
inspection at the Office of Retirement Services, 1737 N. First Street, Suite 600, San José CA 95112, at the  
same time; and (2) posted on the Office of Retirement Services’ website at  
http://sjrs.legistar.com/calendar.aspx in a manner that explains the document is related to an agenda  
item for an upcoming meeting.  
The City of San José’s Code of Conduct for Public Meetings in the Council Chambers  
and Committee Rooms  
(https://www.sanjoseca.gov/home/showpublisheddocument/12901/63667000496663000  
0) is intended to promote open meetings that welcome debate of public policy issues  
being discussed by the City Council, their Committees, and City Boards and  
Commissions in an atmosphere of fairness, courtesy, and respect for differing points of  
view.  
In furtherance of these principles, the Board’s Public Comment Policy establishes  
reasonable regulations governing public comment at its meetings and Committee  
meetings, consistent with the Ralph M. Brown Act, Government Code §§ 54950 et seq.  
Relevant provisions of the Public Comment Policy are listed below, and the full policy is  
available here:  
https://www.sjretirement.com/Resources/8e9a12ff-9d1d-4999-a547-6a1d804b6e34/Publi  
c%20Comment%20Policy%20%20-asterisk-.pdf  
A. Public Speaker Recognition & Identification: Members of the public who wish to  
address the Board or its committees may state their name and affiliation for the record.  
Speakers will be called on in turn, and time limits as prescribed below will be set to  
ensure the meeting runs orderly.  
B. Public Comment on Agenda Items: The public shall be afforded the opportunity to  
address the Board or Committee on each item on the agenda, limited to the matters  
directly related to the item under consideration, including closed session items prior to  
adjournment into closed session.  
For each agenda item, the Chair shall invite public comment after the staff presentation  
and before Board or committee deliberation and action.  
No individual shall be permitted to address the Board or Committee more than once on  
the same agenda item.  
Each speaker is normally limited to two minutes per agenda item. Moreover, a speaker  
may not yield their time to another member of the public, bypassing the two-minute limit.  
If more than twelve individuals request to speak on a single agenda item, the Chair may  
reduce individual speaker time to one minute.  
In all cases, the meeting Chair will allow twice the allotted time for a speaker who  
requires the use of a translator to address the Board or Committee.  
C. General Public Comment: Each agenda shall include a designated General Public  
Comment item during which the public may address the Board or Committee on the  
subject matters within its jurisdiction that are not otherwise listed on the agenda.  
D. Remote Public Comment: When remote public comment is offered, speakers  
participating remotely shall be subject to the same rules, time limits, and procedures as  
in-person speakers.  
The Chair may, for meeting management purposes, sequence speakers by taking  
in-person public comment before remote public comment. Remote speakers shall be  
afforded the same individual time limits and total comment times as in-person speakers.  
E. Chair Authority and Orderly Conduct: The Chair is responsible for maintaining the  
orderly conduct of meetings.  
The Chair shall:  
1) Enforce time limits and procedural rules established by this Policy.  
2) Provide notice and redirect speakers who stray from the subject of the agenda, or the  
subject matter jurisdiction of the Board or Committee.  
3) Remove or mute speakers who engage in disruptive conduct, including behavior that  
impedes the orderly conduct of the meeting, after appropriate warning that their  
behavior is disorderly and that their failure to cease such behavior may result in their  
removal, consistent with the Ralph M. Brown Act.  
For the purpose of this Policy, “disruptive conduct” shall mean:  
(1) Behavior during a meeting of the Board or Committee that actually disrupts, disturbs,  
impedes, or renders infeasible the orderly conduct of the meeting;  
(2) a failure to comply with this Policy; and  
(3) Behavior that constitutes use of force or a true threat of force that has sufficient  
indicia of intent and seriousness, that a reasonable observer would perceive it to be an  
actual threat of use of force by person making the threat.  
This Policy supports open, lawful public comment and does not restrict the public’s  
right to express criticism or viewpoints regarding the Board, its committees, staff, or the  
department.  
F. Signs and Symbolic Materials: Members of the public may bring objects and symbolic  
materials, such as signs or banners, to meetings of the Board or its committees, subject  
to the following restrictions:  
1) Size and Construction – No object shall be larger than two feet by three feet. No  
sticks, posts, poles, or similar items shall be attached to any sign or symbolic material.  
Items may not create a building maintenance problem or a fire or safety hazard.  
2) Display and Conduct – Persons displaying signs or symbolic materials must remain  
seated while doing so and may not raise items above shoulder level, obstruct the view  
or passage of other attendees, or otherwise disturb the conduct of the meeting.  
3) Prohibited Items – Objects deemed a threat to persons at the meeting or to facility  
infrastructure are not permitted. ORS staff and building security are authorized to  
remove items and/or individuals from the meeting room if a threat exists or is perceived  
to exist. This restriction does not apply to firearms carried by active or retired law  
enforcement officers authorized to carry under applicable law. All other weapons,  
dangerous materials, and items unrelated to the meeting that create a safety or security  
concern are prohibited.  
4) Prohibited Obscenity – Images or content of lewd material depicting sexual acts shall  
not be permitted.  
Exceptions to the Board’s Public Comment Policy may be made in the discretion of and  
by direction of the Chair.  
Failure to comply with the City’s Code of Conduct and the Board’s Public Comment  
Policy will disturb, disrupt, or impede the orderly conduct of the meeting and may result  
in removal from the meeting.