Details Meeting Name: Police & Fire Department Retirement Plan and Health Care Trust Agenda status: Final Meeting date/time: 10/7/2021 8:30 AM Minutes status: Final   Meeting location: Published agenda: Agenda Published minutes: Minutes Meeting Extra1: P&F Board Audio   Attachments: Meeting Items (42) 42 records Group Clear sorting Clear grouping Group by Type Group by Result Export Export to Excel Export to PDF Export to Word Show: Legislation only Legislation only All agenda items File # Ver. Agenda # Name Type Title Action Result Action Details Video 14-3405 1 A.   Item CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1). Position: Chief Executive Officer     Action details Not available 14-3406 1 B.   Item CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1). Position: Chief Investment Officer     Action details Not available 14-3340 1 a.   Board Minutes Approval Approval of the Board Minutes of September 9, 2021.     Action details Not available 14-3342 1 a.   Travel/Conference Attendance Roberto Peña, CEO · CalAPRS Administrator's Institute 2021, Virtual Conference - September 22 & September 24, 2021.     Action details Not available 14-3343 1 b.   Travel/Conference Attendance Prabhu Palani, CIO · Canvas Venture 2021 Annual Meeting, Virtual Meeting - October 6, 2021.     Action details Not available 14-3344 1 a.   Return Contributions Voluntary / Involuntary.     Action details Not available 14-3345 1 a.   Communication/Information Report Police and Fire Retirement System Dashboard.     Action details Not available 14-3346 1 b.   Communication/Information Report Board Committee Assignments. Receive and file.     Action details Not available 14-3347 1 c.   Communication/Information Report Cheiron’s June 30, 2021 Actuarial Valuations and Audit Schedule. Receive and file.     Action details Not available 14-3348 1 d.   Communication/Information Report Report of the Plan Expenses for June, July and August 2021. Receive and file.     Action details Not available 14-3349 1 e.   Communication/Information Report Report of the Budget vs. Actual Expenses for 4th Quarter FY 20-21. Receive and file.     Action details Not available 14-3402 1 f.   Communication/Information Report Summary of California Assembly Bill No. 361 Procedures for Continued Virtual Meetings During Proclaimed State of Emergency.     Action details Not available 14-3350 1 a.   Alternate Beneficiary Approval of Alternate Payee Benefit election of Unreduced Lifetime Monthly Payment Option to be paid to Mary Serles, ex-spouse of Police Officer, Dennis Serles to be effective July 23, 2021 under Part 17, Section 3.36.3600 of the San Jose Municipal Code.     Action details Not available 14-3393 1 a.   Report out of Closed Session Report out of Closed Session from the May 6, 2021 Police and Fire Board Meeting.     Action details Not available 14-3351 1 a.   Education & Training The Cortex Report - November 2021, Conferences, Seminars and Educational Programs.     Action details Not available 14-3352 1 b.   Education & Training CalAPRS Virtual Trustees Round Table, October 29, 2021.     Action details Not available 14-3353 1 c.   Education & Training CalAPRS Virtual Intermediate Courses in Retirement Plan Administration, November 3 - 5, 2021.     Action details Not available 14-3354 1 d.   Education & Training CalAPRS Virtual Advanced Courses in Retirement Plan Administration, December 8 - 10, 2021.     Action details Not available 14-3355 1 a.   Investments Oral Update by CIO, Prabhu Palani.     Action details Not available 14-3356 1 b.   Investments Presentation of Investment Fee Report for Calendar Year 2020 by Investment Staff. presented   Action details Not available 14-3357 1 a.   Item Oral update from the CEO of Retirement Services. Roberto L. Peña.     Action details Not available 14-3358 1 b.   Item Oral update from the City Council Liaison to the Board.     Action details Not available 14-3359 1 c.   Item Discussion and action on economic assumptions for the June 30,2021 Actuarial Valuation. presented   Action details Not available 14-3361 1 d.   Item Nominations for the position of Board Chair for calendar year 2022.     Action details Not available 14-3407 1 e.   Item Discussion and action on factual findings for use of California Assembly Bill 361’s abbreviated teleconferencing procedures. approved   Action details Not available 14-3394 1 a.   Service Retirement Johnny Dellinger, Battalion Chief, Fire Department, effective October 17, 2021; 27.82* years of service     Action details Not available 14-3371 1 b.   Service Retirement Barry Alan Ehlers, Fire Captain, Fire Department, effective September 19, 2021; 25.64* years of service.     Action details Not available 14-3373 1 c.   Service Retirement Jill Ferrante, Police Officer, Police Department, effective October 30, 2021; 26.00* years of service.     Action details Not available 14-3374 1 d.   Service Retirement James Le, Police Officer, Police Department, effective October 30, 2021; 26.07* years of service.     Action details Not available 14-3372 1 a.   Deferred Vested Nhon Nhi Duong, Police Officer, Police Department, effective October 11, 2021; 25.30* years of service.     Action details Not available 14-3375 1 b.   Deferred Vested Hector R. Estrada, Deputy Fire Chief, Fire Department, effective September 28, 2021; 23.42* years of service.     Action details Not available 14-3396 1 c.   Deferred Vested Michael Lillie, Fire Engineer, Fire Department, effective October 30, 2021; 29.64* years of service. (With Reciprocity CSJ YOS 7.00 + PERS YOS 5.91 + StanCERA YOS 16.71)     Action details Not available 14-3376 1 d.   Deferred Vested Michael D. Wharton, Police Sergeant, Police Department, effective October 16, 2021; 27.51* years of service. (With Reciprocity CSJ YOS 18.15 + PERS YOS 9.36)     Action details Not available 14-3362 1 a.   Committees/Reports/Recommendations Oral update from the Chair of the Investment Committee.     Action details Not available 14-3363 1 a.   Committees/Reports/Recommendations Oral update from the Chair of the Audit/Risk Committee.     Action details Not available 14-3364 1 a.   Committees/Reports/Recommendations Oral update from the Chair of the Governance Committee.     Action details Not available 14-3365 1 b.   Committees/Reports/Recommendations Minutes of the June 17, 2021 Joint Governance Committee meeting for the Federated City Employee’s Retirement System and the Police and Fire Retirement Plan. Receive and file. received and filed   Action details Not available 14-3366 1 c.   Committees/Reports/Recommendations Discussion and action on the Committees’ recommendation to approve the Board Education Policy. approved   Action details Not available 14-3367 1 d.   Committees/Reports/Recommendations Discussion and action on the results of the 2021 Board Self-Assessment. presented   Action details Not available 14-3368 1 a.   Committees/Reports/Recommendations Oral update from the Chair of the Disability Committee.     Action details Not available 14-3369 1 b.   Committees/Reports/Recommendations Minutes from the June 7, 2021 Police and Fire Disability Committee meeting. Receive and file. received and filed   Action details Not available 14-3370 1 a.   Committees/Reports/Recommendations Oral update from the Chair of the Joint Personnel Committee.     Action details Not available