Meeting Name: Federated City Employees' Retirement System and Federated City Employees' Health Care Trust Agenda status: Final-revised
Meeting date/time: 4/18/2024 8:30 AM Minutes status: Final  
Meeting location: City Hall, Wing Rooms 118 - 120 200 E. Santa Clara St. San Jose, CA 95113
Published agenda: Agenda Agenda Published minutes: Minutes Minutes Meeting Extra1: FED Board 4-18-24 audio  
Attachments:
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14-7620 1A. ItemCLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION: Consideration of initiation of litigation pursuant to Government Code section 54956.9(d)(4): Two Cases.   Action details Not available
14-7655 1B. ItemCLOSED SESSION: THREAT TO PUBLIC SERVICES OR FACILITIES Consultation with: City's Chief Information Security Officer pursuant to Government Code section 54957(a).   Action details Not available
14-7581 1a. Service-Connected DisabilityEunice Wilson, Analyst II, Office of Economic Development, Request for Change of Status to Service-Connected Disability Retirement, effective October 7, 2017; 27.71* years of Service. (Staff Disability Committee Recommendation: Denial)   Action details Not available
14-7582 1a. Service RetirementLisa M. Perez, Division Manager, Police Department, effective May 10, 2024; 33.98* years of service. (With Reciprocity - 17.77 CSJ + 16.25 PERS = 34.03 YOS)   Action details Not available
14-7583 1b. Service RetirementLaurence J. Wagner, Parking & Traffic Control Officer, Department of Transportation, effective April 13, 2024; 15.61* years of service.   Action details Not available
14-7586 1a. Deferred VestedRussell Hansen, Arborist, Department of Transportation, effective April 10, 2024; 21.55* years of service.   Action details Not available
14-7584 1b. Deferred VestedCecilia Horlick, Senior Office Specialist, Planning, Building and Code Enforcement, effective April 26, 2024; 21.74* years of service.   Action details Not available
14-7587 1c. Deferred VestedPatrick J. Keating, Video/Multimedia Producer, City Manager’s Office, effective March 25, 2024; 5.87* years of service.   Action details Not available
14-7588 1d. Deferred VestedScott J. Riddle, Senior Property Manager I, Airport Department, effective May 15, 2024; 21.15* years of service.   Action details Not available
14-7569 1a. Board Minutes ApprovalApproval of the Board Minutes of March 21, 2024.   Action details Not available
14-7570 1a. Return ContributionsVoluntary | Involuntary   Action details Not available
14-7605 1a. Approval of Administrative MattersFiduciary Insurance and Waiver of Resource Fees for Policy Year March 2024-2025.   Action details Not available
14-7571 1a. Communication/Information ReportEducational Travel Reports: · CALAPRS, General Assembly 2024, Rancho Mirage, CA, March 2 - 5, 2024 - by Mark Linder. · CALAPRS Advanced Principles for Trustees, UCLA Luskin Conference Center, Los Angeles, CA, March 27 - 29, 2024 - by Mark Linder.   Action details Not available
14-7642 1b. Communication/Information ReportORS’s Quarterly Newsletter - The Retirement Connection: April 2024 Edition.   Action details Not available
14-7622 1a. Travel/Conference AttendancePrabhu Palani, CIO · Antler’s European Founder Conference, London, UK, June 20, 2024.   Action details Not available
14-6787 1a. InvestmentsOral update from the CIO of Retirement Services, Prabhu Palani.   Action details Not available
14-7611 1b. InvestmentsDiscussion and action on the Plan’s Strategic Asset Allocation by Meketa Investment Group.   Action details Not available
14-7641 1c. InvestmentsDiscussion and action on fiscal year 2024-2025 private markets pacing plan by Dhinesh Ganapathiappan, Senior Investment Officer.   Action details Not available
14-7656 1d. InvestmentsDiscussion and action to hire Meketa Investment Group for general investment consulting services and authorizing the Secretary to negotiate and execute a five-year contract not-to-exceed $700,400/year (shared 50/50 with P&F Plan).   Action details Not available
14-7657 1e. InvestmentsDiscussion and action to hire Verus Advisory, Inc. for risk consulting services and authorizing the Secretary to negotiate and execute a five-year contract not-to-exceed $200,000/year (shared 50/50 with P&F Plan).   Action details Not available
14-7658 1f. InvestmentsDiscussion and action to hire Albourne America, LLC for alternative investments consulting services and authorizing the Secretary to negotiate and execute a five-year contract not-to-exceed $258,000/year (shared 50/50 with P&F Plan).   Action details Not available
14-7606 1a. ItemDiscussion and action on the proposed administrative budget for fiscal year 2024-2025.   Action details Not available
14-7625 1b. ItemDiscussion and action on proposed City Ordinance to amend San Jose Municipal Code Part 4.12 and Sections 3.28.155 and amendments to Section 7 of the City’s Sunshine Resolution.   Action details Not available
14-7573 1a. ItemOral update by CEO, Roberto L. Peña.   Action details Not available
14-7574 1b. ItemOral update from the City Council Liaison to the Board.   Action details Not available
14-7607 1c. ItemDiscussion and action regarding Resolution No. 9117 Federated Tier 1 and Resolution No. 9118 Federated Tier 2 Contribution Rates / Amounts for FY 2024-2025.   Action details Not available
14-7608 1d. ItemDiscussion and action on authorizing the secretary to negotiate and execute the second amendment to the agreement with Cortex Consulting for governance consulting services to increase the compensation payable under the agreement by $25,000 to a not to exceed amount of $75,000.   Action details Not available
14-7609 1e. ItemDiscussion and action on authorizing the CEO to negotiate and execute a fifth amendment to the agreement with Marty Boyer, Communications Advantage, to extend the term of the Agreement through June 30, 2025.   Action details Not available
14-7576 1a. ItemOral update from the Chair of the Investment Committee.   Action details Not available
14-7577 1a. ItemOral update from the Chair of the Audit/Risk Committee.   Action details Not available
14-7614 1b. ItemMinutes of the March 1, 2024 Joint Audit Committee meeting for the Federated City Employee’s Retirement System and the Police and Fire Department Retirement Plan. Receive and file.   Action details Not available
14-7615 1c. ItemPresentation and discussion by City Auditor, Joseph Rios, regarding Retirement Services: The Office Has Not Consistently Followed City Procurement Policies and Practices.   Action details Not available
14-7616 1d. ItemDiscussion and action on revised Internal Auditor Charter to reflect changes discussed on March 1, 2024 Joint Audit Committee Meeting.   Action details Not available
14-7617 1e. ItemUpdate on status of request to custodian bank (Bank of New York Mellon) to correct fiscal years 2016-2023 Pension Plans’ returns based on the results of the Agreed Upon Procedures work completed by Macias Gini & O’Connell LLP audit firm.   Action details Not available
14-7618 1f. ItemDiscussion and action for process for hiring a new Internal Auditor for Office of Retirement Services.   Action details Not available
14-7578 1a. ItemOral update from the Chair of the Governance Committee.   Action details Not available
14-7579 1a. ItemOral update from the Chair of the Disability Committee.   Action details Not available
14-7612 1b. ItemMinutes of the Federated Disability Committee meeting from March 5, 2024. Receive and file.   Action details Not available
14-7580 1a. ItemOral update from the Chair of the Joint Personnel Committee.   Action details Not available
14-7613 1b. ItemMinutes of the Joint Personnel Committee meeting from March 19, 2024. Receive and file.   Action details Not available
14-7565 1a. Education & TrainingThe Cortex Report - May 2024, Conferences, Seminars and Educational Programs.   Action details Not available
14-7567 1b. Education & TrainingCALAPRS, 2024 Management/Leadership Academy, The Westin Hotel, Pasadena, CA, April 22 - 23, June 10 - 12, and July 22 - 24, 2024.   Action details Not available
14-7568 1c. Education & TrainingSACRS Spring Conference 2024, Hilton Santa Barbara Beachfront Resort, Santa Barbara, CA, May 7 - 10, 2024.   Action details Not available