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14-8412
| 1 | A. | | Consent Calendar | CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1) WITH CITY COUNCIL LIAISON. Position: Chief Executive Officer.
Time Certain: 10:00 a.m. or soon thereafter | | |
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14-8400
| 1 | a. | | Service Retirement | George E. Cicairos Jr., Senior Air Conditioning Mechanic, Public Works Department, effective December 7, 2024; 14.00* years of service. | | |
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14-8399
| 1 | b. | | Service Retirement | Sanjeev Gupta, Wastewater Facility Principal Engineer, Environmental Services Department, effective December 7, 2024; 8.56* years of service. | | |
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14-8345
| 1 | c. | | Service Retirement | John R. Miranda, Airport Maintenance Supervisor, Airport Department, effective December 6, 2024; 29.80* years of service. | | |
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14-8344
| 1 | a. | | Deferred Vested | Lisa K. Fedeli, Principal Accountant, Airport Department, effective December 19, 2024; 7.66* years of service. | | |
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14-8398
| 1 | b. | | Deferred Vested | Sheila A. Tucker, Senior Executive Analyst, City Manager’s Office, effective October 25, 2024; 5.92* years of service. | | |
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14-8346
| 1 | c. | | Deferred Vested | Robert F. Wandro, Environmental Laboratory Supervisor, Environmental Services Department, effective December 7, 2024; 33.18* years of service. (With Reciprocity - 17.13 CSJ + 16.05 PERS = 33.18 YOS) | | |
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14-8392
| 1 | a. | | Board Minutes Approval | Approval of the Board Minutes of October 17, 2024. | | |
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14-8330
| 1 | a. | | Return Contributions | Voluntary | Involuntary | | |
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14-8347
| 1 | a. | | Item | Report of the Monthly Board Expenses for July 2024. Receive and file. | | |
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14-8369
| 1 | b. | | Communication/Information Report | Report of the Monthly Board Expenses for August 2024. Receive and file. | | |
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14-8370
| 1 | c. | | Committees/Reports/Recommendations | Report of the Monthly Board Expenses for September 2024. Receive and file. | | |
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14-8386
| 1 | d. | | Communication/Information Report | Q1 FY 2024-2025 Budget to Actual Quarterly Budget Report. | | |
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14-8351
| 1 | e. | | Item | Educational Travel Reports:
· CALAPRS In-Person Trustee Roundtable, San Jose Marriott, San Jose, CA, October 11, 2024 - by Deborah Abbott.
· CALAPRS In-Person Trustee Roundtable, San Jose Marriott, San Jose, CA, October 11, 2024 - by Spencer Horowitz. | | |
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14-8417
| 1 | a. | | Education & Training | Spencer Horowitz, Chair
Self-study materials listed below for a total cost of $75, pursuant to Paragraph 5(f) of the Federated Board Education Policy:
· Patient Capital: The Challenges and Promises of Long-Term Investing
· In Pursuit of the Perfect Portfolio: The Stories, Voices, and Key Insights of the Pioneers Who Shaped the Way We Invest
· Same as Ever: A Guide to What Never Changes
· Wealth, War and Wisdom | | |
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14-8352
| 1 | a. | | Travel/Conference Attendance | John Flynn, CEO
· CALAPRS Annual General Assembly 2025, Silverado Resort, Napa, CA, March 2 - 5, 2025. | | |
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14-8353
| 1 | b. | | Travel/Conference Attendance | Reimbursements
· John Flynn’s ‘Temporary Lodging Reimbursement’ for August 24, 2024 - October 6, 2024, pursuant to CEO Employment Contract, Paragraph 3(C), Exhibit E.
· CALAPRS In-Person Trustee Roundtable, San Jose Marriott, San Jose, CA, October 11, 2024 - by Deborah Abbott.
· CALAPRS In-Person Trustee Roundtable, San Jose Marriott, San Jose, CA, October 11, 2024 - by Spencer Horowitz. | | |
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14-8397
| 1 | a. | | Item | Approval for a spelling correction of the first name Gerard C. Manuel, changing the spelling from 'l' to 'r', with a retirement date of October 15, 2024, for a Service Retirement approved at the September 19, 2024, Board meeting. | | |
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14-8331
| 1 | a. | | Investments | Oral update by CIO, Prabhu Palani. | | |
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14-8332
| 1 | a. | | Item | Oral update by CEO, John Flynn. | | |
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14-8333
| 1 | b. | | Item | Oral update from the City Council Liaison to the Board. | | |
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14-8349
| 1 | c. | | Item | Discussion on Preliminary Valuation Results as of June 30, 2024, presented by Cheiron. | | |
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14-8350
| 1 | d. | | Item | Discussion and action on assumptions for the OPEB June 30, 2024, actuarial valuation to be presented by Cheiron. | | |
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14-8393
| 1 | e. | | Item | Nomination for the position of Board Vice-Chair for calendar year 2025. | | |
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14-8375
| 1 | f. | | Item | Nominations for the positions of Board Chair for calendar year 2025. | | |
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14-8395
| 1 | g. | | Item | Discussion and action on authorizing the secretary to negotiate and execute the third amendment to the agreement with Cortex Consulting for governance consulting services to extend the term of the agreement to March 31, 2025, and increase the compensation payable under the agreement by $5,000 to a not to exceed the amount of $80,000. | | |
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14-8418
| 1 | h. | | Item | Discussion and action on establishing a Joint Ad Hoc Committee of one board member from each board to participate in the procurement process for actuarial services used by the ORS and the Boards. This Joint Ad Hoc Committee would continue until the selected vendors execute all contracts. | | |
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14-8423
| 1 | i. | | Item | Discussion and action to give authority to the proposed Joint Ad Hoc Committee to work with staff to identify how they would be involved in procuring the actuarial services and set an appropriate timeline so that all services may be procured, and the contract(s) executed no later than June 30, 2025. | | |
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14-8334
| 1 | a. | | Item | Oral update from the Chair of the Investment Committee. | | |
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14-8335
| 1 | a. | | Item | Oral update from the Chair of the Audit/Risk Committee. | | |
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14-8364
| 1 | b. | | Item | Minutes of the Audit Committee meeting from August 15, 2024. Receive and file. | | |
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14-8422
| 1 | c. | | Item | Discussion and action regarding communication to the Board of Administration of the City of San Jose Police and Fire Department Retirement Plan and the Federated City Employees’ Retirement System from Macias Gini & O’Connell (MGO), the Plan’s external auditor:
1. Independent auditor’s report on the internal control over financial reporting, compliance and other matters based on an Audit of Financial Statements performed.
2. Independent auditor’s Management Letter comments and recommendations regarding audit findings. | | |
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14-8366
| 1 | d. | | Item | Discussion and action on the approval of the Federated City Employees’ Retirement System’s and the Police and Fire Department Retirement Plan’s Annual Comprehensive Financial Reports for the Fiscal Year 2023-2024. | | |
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14-8367
| 1 | e. | | Item | Discussion of CEO’s assessment of ORS staff positions, including but not limited to the Senior Internal Auditor position. | | |
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14-8336
| 1 | a. | | Item | Oral update from the Chair of the Governance Committee. | | |
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14-8339
| 1 | a. | | Item | Oral update from the Chair of the Disability Committee. | | |
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14-8419
| 1 | b. | | Item | Minutes of the Federated Disability Committee meeting from September 9, 2024. Receive and file. | | |
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14-8420
| 1 | c. | | Item | Federated Quarterly Disability Retirement Applications Dashboard. | | |
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14-8340
| 1 | a. | | Item | Oral update from the Vice-Chair of the Joint Personnel Committee. | | |
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14-8341
| 1 | a. | | Education & Training | The Cortex Report - November 2024 Conferences, Seminars and Educational Programs. | | |
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14-8342
| 1 | b. | | Education & Training | CALAPRS 2024 Program Calendar. | | |
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14-8421
| 1 | c. | | Education & Training | CALAPRS General Assembly 2025, Silverado Resort, Napa, CA, March 2 - 5, 2025. | | |
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14-8343
| 1 | d. | | Education & Training | Pension Bridge The Annual 2025, Ritz-Carlton, Half Moon Bay, CA, March 24 - 26, 2025. | | |
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