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14-9886
| 1 | a. | | Board Minutes Approval | Approval of the Board Minutes of October 2, 2025. | | |
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14-9887
| 1 | a. | | Return Contributions | Voluntary | Involuntary | | |
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14-9888
| 1 | a. | | Communication and Information Report | Police and Fire Retirement System Dashboard. | | |
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14-9889
| 1 | b. | | Communication and Information Report | Q1 FY25-26 Budget to Actual Quarterly Budget Report. | | |
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14-9890
| 1 | c. | | Communication and Information Report | Report of the Monthly Board Expenses for August 2025. Receive and file. | | |
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14-9891
| 1 | d. | | Communication and Information Report | Report of the Monthly Board Expenses for September 2025. Receive and file. | | |
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14-9892
| 1 | e. | | Communication and Information Report | Ratification of revisions to Police & Fire’s Investment Policy Statement, as amended and modified by the Board at its October 2, 2025 Board meeting, and related approval of Resolution number 4847 regarding revisions to Investment Policy Statement. | | |
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14-9946
| 1 | f. | | Item | Ratification of revisions to Police & Fire’s Policy on the Election of Board Officers, amended and modified by the Board at its October 2, 2025 Board meeting. | | |
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14-9949
| 1 | g. | | Item | Notification to Board pursuant to Paragraph 37 of CEO Charter: Service Order Agreement with Alliance Resource Consulting LLC entered into by CEO on behalf of Police and Fire with a not-to-exceed of $41,000, shared 50/50 with Federated Plan. | | |
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14-9895
| 1 | a. | | Education & Training | CALAPRS 2025 Program Calendar. | | |
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14-9896
| 1 | b. | | Education & Training | Quarterly Trustee Education Opportunities Report. | | |
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14-9897
| 1 | c. | | Education & Training | SACRS Fall Conference 2025, Hyatt Regency Huntington Beach Resort & Spa, Huntington Beach, CA, November 11 - 14, 2025. | | |
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14-9901
| 1 | a. | | Change of Retirement Applcation | Approval for a change in retirement effective date for Tony Ruelas, Police Lieutenant, Police Department, from October 11, 2025, to November 8, 2025, for a service retirement approved at the October 2, 2025 Board meeting. | | |
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14-9937
| 1 | a. | | Item | Prabhu Palani, CIO
· 11th Annual Stanford Family Office Investor Forum, November 11-12, 2025, Stanford, California. | | |
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14-9942
| 1 | b. | | Item | Reimbursements
· CALAPRS Administrators Institute 2025, The Quail Lodge, Carmel, CA, September 24-26, 2025 - John Flynn. | | |
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14-9936
| 1 | b. | | Item | Presentation of the Investment Fee Report for Calendar Year 2024 by the Investment Staff. | | |
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14-9905
| 1 | a. | | Item | Discussion and action on Pension economic assumptions for the June 30, 2025 Actuarial Valuation to be presented by Cheiron. | | |
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14-9906
| 1 | a. | | Item | Oral update by CEO, John Flynn. | | |
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14-9907
| 1 | b. | | Item | Oral update from the City Council Liaison to the Board. | | |
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14-9908
| 1 | c. | | Item | Discussion on Preliminary Pension Valuation Results as of June 30, 2025 presented by Cheiron. | | |
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14-9909
| 1 | d. | | Item | Discussion and action on of demographic experience study results and demographic assumptions to be used in the pension fund June 30, 2025 actuarial valuation to be presented by Cheiron. | | |
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14-9910
| 1 | e. | | Item | Discussion and action on assumptions for the OPEB June 30, 2025 actuarial valuation to be presented by Cheiron. | | |
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14-9911
| 1 | f. | | Item | Nominations for the position of Board Chair for calendar year 2026. | | |
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14-9912
| 1 | g. | | Item | Nomination for the position of Board Vice-Chair for calendar year 2026. | | |
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14-9914
| 1 | a. | | Service Retirement | Paul G. Hamblin, Police Lieutenant, Police Department, effective November 29, 2025; 26.05* years of service. | | |
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14-9915
| 1 | b. | | Service Retirement | Thanh C. Ho, Fire Captain, Fire Department, effective October 25, 2025; 25.39* years of service. | | |
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14-9916
| 1 | c. | | Service Retirement | Cuong Son, Fire Captain, Fire Department, effective November 6, 2025; 25.25* years of service. | | |
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14-9917
| 1 | d. | | Service Retirement | Raymond Vaughn, Police Sergeant, Police Department, effective December 3, 2025; 26.06* years of service. | | |
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14-9913
| 1 | a. | | Deferred Vested | David W. Hartman, Police Officer, Police Department, effective November 29, 2025; 12.36* years of service. | | |
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14-9918
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Investment Committee. | | |
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14-9923
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Audit/Risk Committee.
· Discussion and action regarding communication to the Board of Administration of the City of San Jose Police and Fire Department Retirement Plan and the Federated City Employees’ Retirement System from Macias Gini & O’Connell (MGO), the Plan’s external auditor:
1. Independent auditor’s report on the internal control over financial reporting, compliance and other matters based on an Audit of Financial Statements performed.
2. Independent auditor’s Management Letter comments and recommendations regarding audit findings.
· Discussion and action on the approval of the Federated City Employees’ Retirement System’s and the Police and Fire Department Retirement Plan’s Annual Comprehensive Financial Reports for the Fiscal Year 2024-2025.
· Discussion on the status of the outstanding City Auditor recommendations.
· Discussion and action on the status of the outstanding Internal Audit recommendations.
· Discussion on the status of the FY 2024 financial audit recommendations.
· Discussion on status of outstanding Penetration testi | | |
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14-9924
| 1 | b. | | Committees/Reports/Recommendations | Minutes of the Audit Committee meeting from September 3, 2025. Receive and file. | | |
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14-9939
| 1 | c. | | Item | Discussion and action regarding communication to the Board of Administration of the City of San Jose Police and Fire Department Retirement Plan and the Federated City Employees’ Retirement System from Macias Gini & O’Connell (MGO), the Plan’s external auditor:
1. Independent auditor’s report on the internal control over financial reporting, compliance and other matters based on an Audit of Financial Statements performed.
2. Independent auditor’s Management Letter comments and recommendations regarding audit findings. | | |
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14-9940
| 1 | d. | | Item | Discussion and action on the approval of the Federated City Employees’ Retirement System’s and the Police and Fire Department Retirement Plan’s Annual Comprehensive Financial Reports for the Fiscal Year 2024-2025. | | |
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14-9941
| 1 | e. | | Item | Discussion and action on the status of the outstanding Internal Audit recommendations. | | |
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14-9925
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Governance Committee. | | |
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14-9926
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Disability Committee. | | |
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14-9927
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Joint Personnel Committee.
· Discussion and action on the interim management plan for the Investment Group and transition planning to address the departure of CIO.
· Discussion and action on plan to engage executive search firm to address the departure of CIO, including scope, process, recruitment goals, and timeline.
· Discussion and action on formation of an ad hoc committee to select and work with an executive search firm for the hiring of the CIO position, including timeline, development of a draft recruitment brochure, and candidate selection process.
· Presentation by Alliance Resource Consulting, LLC. | | |
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14-9928
| 1 | b. | | Committees/Reports/Recommendations | Minutes of the Joint Personnel Committee meeting from September 10, 2025. Receive and file. | | |
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14-9929
| 1 | c. | | Committees/Reports/Recommendations | Minutes of the Joint Personnel Committee meeting from October 6, 2025. Receive and file. | | |
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