Meeting Details

Meeting Name: Police & Fire Department Retirement Plan and Health Care Trust Agenda status: Final-revised
Meeting date/time: 9/16/2026 9:00 AM Minutes status: Final  
Meeting location: 1737 N. First St. Suite 580, San Jose, CA 95112
Published agenda: Agenda Agenda Accessible Agenda Accessible Agenda Published minutes: Minutes Minutes Accessible Minutes Accessible Minutes Meeting Extra1: PF Board 9-16-26 audio Meeting Extra2: Not available Meeting Extra3: Not available  
Agenda packet: Not available
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
14-11144 1A. ItemCLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6(a). Designated Labor Negotiator: Andrew Gardanier, Board Chair. Unrepresented employees: Chief Executive Officer.   Action details Not available
14-11145 1B. ItemCLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6(a). Designated Labor Negotiator: Howard Lee, Investment Committee Chair. Unrepresented employees: Chief Investment Officer.   Action details Not available
14-11209 1a. SCD - ApprovedChristian Cordova, Firefighter, Fire Department, Request for Service-Connected Disability Retirement, effective September 12, 2026; 3.54* years of service.   Action details Not available
14-11210 1b. SCD - ApprovedYelena Licari, Fire Engineer, Fire Department, Request for Service-Connected Disability Retirement, effective February 13, 2026; 14.32* years of service.   Action details Not available
14-11211 1a. Status Change SCD - ApprovedKim Borreson, Fire Engineer, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective October 13, 2023; 21.02* years of service.   Action details Not available
14-11212 1b. Status Change SCD - ApprovedDavid Ennes, Battalion Chief, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective October 3, 2021; 31.72* years of service. (With Reciprocity - 20.05 CSJ + 4.82 CALPERS + 6.85 SJCERA = 31.72 TOTAL YOS)   Action details Not available
14-11213 1c. Status Change SCD - ApprovedAlex R. Pons, Fire Engineer, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective November 12, 2022; 22.78* years of service.   Action details Not available
14-11146 1a. Board Minutes ApprovalApproval of the Board Minutes of August 19, 2026.   Action details Not available
14-11147 1a. Return ContributionsVoluntary | Involuntary   Action details Not available
14-11148 1a. Communication and Information ReportPolice and Fire Department Retirement Plan Dashboard.   Action details Not available
14-11236 1b. ItemFY2027 Q1 - Vision’31 Quarterly Report. Receive and file.   Action details Not available
14-11149 1c. Communication and Information ReportStatement of Work for Investment Manager Reconciliation Audit with Baker Tilly.   Action details Not available
14-11150 1d. Communication and Information ReportAdoption of updated City Policies related to Finance-Purchasing.   Action details Not available
14-11151 1e. Communication and Information ReportNotification to the Board pursuant to Paragraph 37 of the CEO Charter: Contract with EnvestHub, Inc., entered into by the CEO on behalf of the San José Police and Fire Department Retirement Plan, for a term of two years, for a total of $44,000, shared 50/50 with the San José Federated City Employees’ Retirement System.   Action details Not available
14-11186 1f. Communication and Information ReportReport of the Monthly Board Expenses for July 2026. Receive and file.   Action details Not available
14-11214 1g. ItemEducational Travel Reports: · 2026 Principles of Pension Governance for Trustees, August 24 - 27, 2026, Santa Barbara, CA by David Woolsey. · 2026 Principles of Pension Governance for Trustees, August 24 - 27, 2026, Santa Barbara, CA by Gretchen Flicker.   Action details Not available
14-11152 1a. Education & TrainingCALAPRS 2026 Program Calendar.   Action details Not available
14-11153 1b. Education & TrainingQuarterly Trustee Education Opportunities Report.   Action details Not available
14-11157 1a. Alternate BeneficiaryApproval of Alternate Payee Benefit election of Unreduced Retirement Option to be paid to Brenda Silva, ex-spouse of Fire Fighter, Eduardo Silva to be effective November 2, 2026 under Part 17, Section 3.36.3600 of the San Jose Municipal Code.   Action details Not available
14-11159 1b. InvestmentsPresentation of Calendar 1st Quarter 2026 private equity report by Neuberger Berman.   Action details Not available
14-11160 1c. InvestmentsPresentation of Calendar 1st Quarter 2026 private markets report by Meketa Investment Group.   Action details Not available
14-11161 1d. InvestmentsPresentation of Calendar 2nd Quarter 2026 performance report for Pension Plan by Meketa Group.   Action details Not available
14-11162 1e. InvestmentsPresentation of Calendar 2nd Quarter 2026 performance report for Health Care Trust by Meketa Investment Group.   Action details Not available
14-11163 1f. InvestmentsDiscussion and action on the strategic asset allocation by Meketa Investment Group.   Action details Not available
14-11215 1g. ItemDiscussion and action on benchmarking for Multi-Sector Bonds, revisions to the Asset Allocation section of the Investment Policy Statement and Resolution number 4854.   Action details Not available
14-11164 1h. InvestmentsPresentation of the Investment Fee Report for Calendar Year 2025 by the Investment Staff.   Action details Not available
14-11165 1a. ItemOral update by CEO, John Flynn.   Action details Not available
14-11166 1b. ItemOral update from the City Council Liaison to the Board.   Action details Not available
14-11167 1d. ItemDiscussion and action on award of a merit increase, effective the first pay period in FY 2026-2027, and additional 2027 executive day(s) for the Chief Executive Officer position.   Action details Not available
14-11168 1e. ItemDiscussion and action on award of additional 2027 executive day(s) for the Chief Investment Officer position.   Action details Not available
14-11181 1f. ItemNomination for the position of Board Vice-Chair for the remainder of calendar year 2026 due to resignation.   Action details Not available
14-11169 1g. ItemDiscussion and action on Strategic Initiative 4.1.2 MemberDirect Modernization, presentation by Sandra Castellano and staff.   Action details Not available
14-11234 1h. ItemDiscussion and action on AI Governance at ORS, presentation by John Flynn, CEO.   Action details Not available
14-11238 1i. ItemDiscussion and action on adoption of updated City Policy Manual #1.7.12 - Artificial Intelligence (AI) Policy.   Action details Not available
14-11195 1a. Service RetirementNicholas A. Barry, Police Officer, Police Department, effective October 10, 2026; 25.34* years of service.   Action details Not available
14-11196 1b. Service RetirementJoshua Erbes, Police Sergeant, Police Department, effective October 10, 2026; 25.42* years of service.   Action details Not available
14-11197 1c. Service RetirementEric C. Mailander, Fire Fighter, Fire Department, effective October 10, 2026; 20.12* years of service.   Action details Not available
14-11198 1e. Service RetirementScott Walker, Fire Engineer, Fire Department, effective October 8, 2026; 25.05* years of service.   Action details Not available
14-11202 1a. Deferred VestedKelli S. Janda, Police Officer, Police Department, effective September 18, 2026; 16.20* years of service.   Action details Not available
14-11203 1b. Deferred VestedBrandon P. Sanchez, Chief of Police, Police Department, effective August 24, 2026; 27.60* years of service.   Action details Not available
14-11182 1a. Committees/Reports/RecommendationsOral update from the Chair of the Investment Committee.   Action details Not available
14-11187 1a. Committees/Reports/RecommendationsOral update from the Chair of the Audit/Risk Committee. · Approval of the Q2 2026 travel and attendance report for the Police and Fire Department Retirement Plan. · Discussion on proposed revisions to the Police and Fire Department Retirement Plan and Federated City Employees’ Retirement System Internal Audit Charter. · Discussion and action on the updated FY 2026-2027 audit plan. · Discussion on the status of outstanding Internal Audit recommendations.   Action details Not available
14-11188 1b. Committees/Reports/RecommendationsMinutes of the Audit Committee meeting from May 21, 2026. Receive and file.   Action details Not available
14-11189 1c. Committees/Reports/RecommendationsDiscussion and action on the updated FY 2026-2027 audit plan.   Action details Not available
14-11190 1a. Committees/Reports/RecommendationsOral update from the Chair of the Governance Committee.   Action details Not available
14-11191 1a. Committees/Reports/RecommendationsOral update from the Chair of the Disability Committee.   Action details Not available
14-11192 1b. Committees/Reports/RecommendationsMinutes of the Disability Committee meeting from August 10, 2026. Receive and file.   Action details Not available
14-11193 1a. Committees/Reports/RecommendationsOral update from the Chair of the Joint Personnel Committee. · Discussion and action on the Investment Team Compensation recommendation. · Discussion and action to provide direction to the staff on the Legal Services Assessment. · Final Discussion and action to provide direction to the staff on the Communications Function Assessment.   Action details Not available
14-11229 1b. ItemMinutes of the April 1, 2026 Joint Personnel Committee meeting. Receive and file.   Action details Not available
14-11208 1a. Committees/Reports/RecommendationsOral update from the Joint Budget Ad Hoc Committee.   Action details Not available