Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Police & Fire Department Retirement Plan and Health Care Trust Agenda status: Final
Meeting date/time: 4/15/2026 9:00 AM Minutes status: Draft  
Meeting location: 1737 N. First St. Suite 580, San Jose, CA 95112
Published agenda: Agenda Agenda Accessible Agenda Accessible Agenda Published minutes: Not available Meeting Extra1: Not available Meeting Extra2: Not available  
Agenda packet: Not available
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
14-10601 1a. Board Minutes ApprovalApproval of the Board Minutes of March 18, 2026.   Not available Not available
14-10602 1a. Travel/Conference AttendanceJohn Flynn, CEO · NCPERS Chief Officers Summit 2026, Newport Beach, CA, June 15 - 16, 2026.   Not available Not available
14-10603 1b. Travel/Conference AttendanceGretchen Flicker, Trustee · 2026 Public Funds Roundtable, Los Angeles, CA, April 27 - 29, 2026.   Not available Not available
14-10651 1c. ItemReimbursements · CALAPRS General Assembly 2026, Carlsbad, CA. March 8 - 11, 2026 - Andrew Gardanier. · CALAPRS General Assembly 2026, Carlsbad, CA. March 8 - 11, 2026 - Gretchen Flicker.   Not available Not available
14-10604 1a. Return ContributionsVoluntary | Involuntary   Not available Not available
14-10605 1a. Communication and Information ReportPolice and Fire Department Retirement Plan Dashboard.   Not available Not available
14-10606 1b. Communication and Information ReportReport of the Monthly Board Expenses for February 2026. Receive and file.   Not available Not available
14-10607 1c. Communication and Information ReportEducational Travel Reports: · CALAPRS General Assembly 2026, March 8-11, 2026, Carlsbad, CA by Gretchen Flicker. · CALAPRS General Assembly 2026, March 8-11, 2026, Carlsbad, CA by Andrew Gardanier. · CALAPRS General Assembly 2026, March 8-11, 2026, Carlsbad, CA by David Kwan. · CALAPRS General Assembly 2026, March 8-11, 2026, Carlsbad, CA by Franco Vado.   Not available Not available
14-10618 1d. Communication and Information ReportMayor's March Budget Message for Fiscal Year 2026-2027.   Not available Not available
14-10608 1a. Education & TrainingCALAPRS 2025 Program Calendar.   Not available Not available
14-10609 1b. Education & TrainingQuarterly Trustee Education Opportunities Report.   Not available Not available
14-10610 1c. Education & TrainingSACRS Spring Conference 2026, Olympic Valley, CA, May 12 - 15, 2026.   Not available Not available
14-10611 1d. Education & TrainingNCPERS Trustee Educational Seminars (TEDS), Las Vegas, NV, May 16 - 17, 2026.   Not available Not available
14-10612 1e. Education & TrainingNCPERS The Annual Conference & Exhibition (ACE), Las Vegas, NV, May 17 - 20, 2026.   Not available Not available
14-10613 1a. Approval of Administrative MattersFiduciary Insurance and Waiver of Recourse Fees for Policy Year March 2026-2027.   Not available Not available
14-10615 1a. ItemOral update by CEO, John Flynn.   Not available Not available
14-10616 1b. ItemOral update from the City Council Liaison to the Board.   Not available Not available
14-10620 1c. ItemDiscussion and action on the proposed administrative budget for fiscal year 2026-2027.   Not available Not available
14-10654 1d. ItemDiscussion and action of Joint Personnel Committee assignments.   Not available Not available
14-10617 1e. ItemDiscussion and action on adoption of updated City Policy Manual #3.3.2 - Management Performance Program Policy for ORS Operations.   Not available Not available
14-10624 1a. Service RetirementEric P. Snyder, Fire Fighter, Fire Department, effective March 28, 2026; 20.28* years of service.   Not available Not available
14-10625 1a. Deferred VestedBrian Shab, Assistant Chief of Police, Police Department, effective March 11, 2026; 26.77* years of service.   Not available Not available
14-10629 1a. Committees/Reports/RecommendationsOral update from the Chair of the Investment Committee.   Not available Not available
14-10630 1a. Committees/Reports/RecommendationsOral update from the Chair of the Audit/Risk Committee.   Not available Not available
14-10631 1a. Committees/Reports/RecommendationsOral update from the Chair of the Governance Committee. · Nomination and Election of Governance Committee Vice Chairs. · Discussion and action to recommend adoption of the Governance Review Framework. · Discussion and action to recommend adoption of new Policy on Policies. · Discussion and action to recommend adoption of the new Public Comment Policy. · Discussion on Q2’26 policies: Board of Administration Charter, CEO & CIO Performance Evaluation Policies. · Discussion and action on CEO authority to approve new and updated City Policies.   Not available Not available
14-10632 1b. Committees/Reports/RecommendationsMinutes of the Governance Committee meeting from January 15, 2026. Receive and file.   Not available Not available
14-10633 1c. Committees/Reports/RecommendationsDiscussion and action to adopt the Governance Review Framework and multi-year workplan for the review and update of board governance documents.   Not available Not available
14-10634 1d. Committees/Reports/RecommendationsDiscussion and action to adopt the new Policy on Policies.   Not available Not available
14-10635 1e. Committees/Reports/RecommendationsDiscussion and action to adopt the new Public Comment Policy.   Not available Not available
14-10636 1f. Committees/Reports/RecommendationsDiscussion and action to recommend delegating authority to the Chief Executive Officer to approve City policies applicable to the operations of the Office of Retirement Services.   Not available Not available
14-10637 1a. Committees/Reports/RecommendationsOral update from the Chair of the Disability Committee.   Not available Not available
14-10638 1b. Committees/Reports/RecommendationsMinutes of the Disability Committee meeting from March 2, 2026. Receive and file.   Not available Not available
14-10639 1a. Committees/Reports/RecommendationsOral update from the Chair of the Joint Personnel Committee. · Nomination and election of Chair of Joint Personnel Committee. · Nomination and election of Vice-Chair of Joint Personnel Committee. · Discussion and action on the Investment Team Compensation. · Discussion and action on 2025-2026 CEO Performance Evaluation, including process and evaluation criteria. · Discussion and action on 2025-2026 CIO Performance Evaluation, including process and evaluation criteria. · Discussion on CEO & CIO Performance Evaluation Policies.   Not available Not available
14-10655 1b. ItemMinutes of the Joint Personnel Committee meeting from January 27, 2026. Receive and file.   Not available Not available
14-10641 1c. Committees/Reports/RecommendationsDiscussion and action on the FY2026 CEO Performance Evaluation metrics and weightings recommended by the Joint Personnel Committee.   Not available Not available
14-10642 1d. Committees/Reports/RecommendationsDiscussion and action on the FY2026 CIO Performance Evaluation metrics and weightings recommended by the Joint Personnel Committee.   Not available Not available