14-8297
| 1 | a. | | Board Minutes Approval | Approval of the Board Minutes of October 3, 2024. | | |
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14-8298
| 1 | a. | | Return Contributions | Voluntary | Involuntary | | |
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14-8378
| 1 | b. | | Item | Reimbursements
· John Flynn’s ‘Temporary Lodging Reimbursement’ for August 24-October 6, 2024 pursuant to CEO Employment Contract, Paragraph 3(C), Exhibit E. | | |
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14-8299
| 1 | a. | | Communication/Information Report | Police and Fire Retirement System Dashboard. | | |
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14-8323
| 1 | b. | | Communication/Information Report | Report of the Monthly Board Expenses for July 2024. Receive and file. | | |
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14-8324
| 1 | c. | | Communication/Information Report | Report of the Monthly Board Expenses for August 2024. Receive and file. | | |
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14-8325
| 1 | d. | | Communication/Information Report | Report of the Monthly Board Expenses for September 2024. Receive and file. | | |
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14-8326
| 1 | e. | | Communication/Information Report | Q1 FY24-25 Budget to Actual Quarterly Budget Report. | | |
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14-8300
| 1 | a. | | Education & Training | The Cortex Report - November 2024, Conferences, Seminars and Educational Programs. | | |
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14-8301
| 1 | b. | | Education & Training | CALAPRS 2024 Program Calendar. | | |
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14-8304
| 1 | a. | | Item | Oral update by CEO, John Flynn. | | |
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14-8305
| 1 | b. | | Item | Oral update from the City Council Liaison to the Board. | | |
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14-8309
| 1 | c. | | Item | Discussion and action on recommendation to City Council for the Public Board Member to fill 9th seat of the Board for full term ending April 30, 2027, following interviews of trustee candidates.
Time Certain: 9:10 a.m. or soon thereafter
Candidates:
· John Cleveland
· Gretchen Flicker | | |
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14-8306
| 1 | d. | | Item | Discussion on Preliminary Pension Valuation Results as of June 30, 2024 presented by Cheiron. | | |
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14-8307
| 1 | e. | | Item | Discussion and action on assumptions for the OPEB June 30, 2024 actuarial valuation to be presented by Cheiron. | | |
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14-8308
| 1 | f. | | Item | Discussion and action on merit and executive days for fiscal year ending June 30, 2025 for the CIO position. | | |
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14-8379
| 1 | j. | | Item | Discussion and action on establishing a Joint Ad Hoc Committee of two board members from each board to participate in the procurement process for legal services used by the ORS and the Boards. This Joint Ad Hoc Committee would continue until the selected vendors execute all contracts. | | |
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14-8390
| 1 | k. | | Item | Discussion and action to give authority to the proposed Joint Ad Hoc Committee to work with staff to identify how they would be involved in procuring the legal services and set an appropriate timeline so that all services may be procured and the contract(s) executed no later than June 30, 2025. | | |
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14-8391
| 1 | l. | | Item | Discussion and action to procure separate services for general counsel and fiduciary counsel. | | |
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14-8388
| 1 | m. | | Item | Discussion and action on authorizing the secretary to negotiate and execute the third amendment to the agreement with Cortex Consulting for governance consulting services to extend the term of the agreement to March 31, 2025, and increase the compensation payable under the agreement by $5,000 to a not to exceed the amount of $80,000. | | |
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14-8389
| 1 | n. | | Item | Discussion and action on creating a Joint Ad hoc Committee (JAHC) with the Federated Board for procuring actuarial and actuarial audit services for the Office of Retirement Services (ORS) and the System / Plan. | | |
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14-8311
| 1 | a. | | Service Retirement | Carlos Acosta, Police Captain, Police Department, effective November 28, 2024; 25.62* years of service. | | |
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14-8314
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Investment Committee. | | |
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14-8315
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Audit/Risk Committee. | | |
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14-8320
| 1 | b. | | Committees/Reports/Recommendations | Minutes of the Audit Committee meeting from August 15, 2024. Receive and file. | | |
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14-8321
| 1 | c. | | Committees/Reports/Recommendations | Discussion and action regarding communication to the Board of Administration of the City of San Jose Police and Fire Department Retirement Plan and the Federated City Employees’ Retirement System from Macias Gini & O’Connell (MGO), the Plan’s external auditor:
a. Independent auditor’s report on the internal control over financial reporting, compliance and other matters based on an Audit of Financial Statements performed.
b. Independent auditor’s Management Letter comments and recommendations regarding audit findings. | | |
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14-8322
| 1 | d. | | Committees/Reports/Recommendations | Discussion and action on the approval of the Police and Fire Department Retirement Plan’s Annual Comprehensive Financial Reports for the Fiscal Year 2023-2024. | | |
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14-8316
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Governance Committee. | | |
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14-8318
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Disability Committee. | | |
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14-8319
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Joint Personnel Committee. | | |
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