Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Police & Fire Department Retirement Plan and Health Care Trust Agenda status: Final
Meeting date/time: 11/7/2024 9:00 AM Minutes status: Draft  
Meeting location: City Hall, Wing Rooms 118-120 200 E. Santa Clara St. San Jose, CA 95113
Published agenda: Agenda Agenda Published minutes: Not available Meeting Extra1: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
14-8297 1a. Board Minutes ApprovalApproval of the Board Minutes of October 3, 2024.   Not available Not available
14-8298 1a. Return ContributionsVoluntary | Involuntary   Not available Not available
14-8378 1b. ItemReimbursements · John Flynn’s ‘Temporary Lodging Reimbursement’ for August 24-October 6, 2024 pursuant to CEO Employment Contract, Paragraph 3(C), Exhibit E.   Not available Not available
14-8299 1a. Communication/Information ReportPolice and Fire Retirement System Dashboard.   Not available Not available
14-8323 1b. Communication/Information ReportReport of the Monthly Board Expenses for July 2024. Receive and file.   Not available Not available
14-8324 1c. Communication/Information ReportReport of the Monthly Board Expenses for August 2024. Receive and file.   Not available Not available
14-8325 1d. Communication/Information ReportReport of the Monthly Board Expenses for September 2024. Receive and file.   Not available Not available
14-8326 1e. Communication/Information ReportQ1 FY24-25 Budget to Actual Quarterly Budget Report.   Not available Not available
14-8300 1a. Education & TrainingThe Cortex Report - November 2024, Conferences, Seminars and Educational Programs.   Not available Not available
14-8301 1b. Education & TrainingCALAPRS 2024 Program Calendar.   Not available Not available
14-8304 1a. ItemOral update by CEO, John Flynn.   Not available Not available
14-8305 1b. ItemOral update from the City Council Liaison to the Board.   Not available Not available
14-8309 1c. ItemDiscussion and action on recommendation to City Council for the Public Board Member to fill 9th seat of the Board for full term ending April 30, 2027, following interviews of trustee candidates. Time Certain: 9:10 a.m. or soon thereafter Candidates: · John Cleveland · Gretchen Flicker   Not available Not available
14-8306 1d. ItemDiscussion on Preliminary Pension Valuation Results as of June 30, 2024 presented by Cheiron.   Not available Not available
14-8307 1e. ItemDiscussion and action on assumptions for the OPEB June 30, 2024 actuarial valuation to be presented by Cheiron.   Not available Not available
14-8308 1f. ItemDiscussion and action on merit and executive days for fiscal year ending June 30, 2025 for the CIO position.   Not available Not available
14-8379 1j. ItemDiscussion and action on establishing a Joint Ad Hoc Committee of two board members from each board to participate in the procurement process for legal services used by the ORS and the Boards. This Joint Ad Hoc Committee would continue until the selected vendors execute all contracts.   Not available Not available
14-8390 1k. ItemDiscussion and action to give authority to the proposed Joint Ad Hoc Committee to work with staff to identify how they would be involved in procuring the legal services and set an appropriate timeline so that all services may be procured and the contract(s) executed no later than June 30, 2025.   Not available Not available
14-8391 1l. ItemDiscussion and action to procure separate services for general counsel and fiduciary counsel.   Not available Not available
14-8388 1m. ItemDiscussion and action on authorizing the secretary to negotiate and execute the third amendment to the agreement with Cortex Consulting for governance consulting services to extend the term of the agreement to March 31, 2025, and increase the compensation payable under the agreement by $5,000 to a not to exceed the amount of $80,000.   Not available Not available
14-8389 1n. ItemDiscussion and action on creating a Joint Ad hoc Committee (JAHC) with the Federated Board for procuring actuarial and actuarial audit services for the Office of Retirement Services (ORS) and the System / Plan.   Not available Not available
14-8311 1a. Service RetirementCarlos Acosta, Police Captain, Police Department, effective November 28, 2024; 25.62* years of service.   Not available Not available
14-8314 1a. Committees/Reports/RecommendationsOral update from the Chair of the Investment Committee.   Not available Not available
14-8315 1a. Committees/Reports/RecommendationsOral update from the Chair of the Audit/Risk Committee.   Not available Not available
14-8320 1b. Committees/Reports/RecommendationsMinutes of the Audit Committee meeting from August 15, 2024. Receive and file.   Not available Not available
14-8321 1c. Committees/Reports/RecommendationsDiscussion and action regarding communication to the Board of Administration of the City of San Jose Police and Fire Department Retirement Plan and the Federated City Employees’ Retirement System from Macias Gini & O’Connell (MGO), the Plan’s external auditor: a. Independent auditor’s report on the internal control over financial reporting, compliance and other matters based on an Audit of Financial Statements performed. b. Independent auditor’s Management Letter comments and recommendations regarding audit findings.   Not available Not available
14-8322 1d. Committees/Reports/RecommendationsDiscussion and action on the approval of the Police and Fire Department Retirement Plan’s Annual Comprehensive Financial Reports for the Fiscal Year 2023-2024.   Not available Not available
14-8316 1a. Committees/Reports/RecommendationsOral update from the Chair of the Governance Committee.   Not available Not available
14-8318 1a. Committees/Reports/RecommendationsOral update from the Chair of the Disability Committee.   Not available Not available
14-8319 1a. Committees/Reports/RecommendationsOral update from the Chair of the Joint Personnel Committee.   Not available Not available