Meeting Name: Police & Fire Department Retirement Plan and Health Care Trust Agenda status: Final
Meeting date/time: 2/18/2026 9:00 AM Minutes status: Final  
Meeting location: 1737 N. First St. Suite 580, San Jose, CA 95112
Published agenda: Agenda Agenda Published minutes: Minutes Minutes Meeting Extra1: PF Board 2-18-26 audio  
Agenda packet: Not available
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
14-10330 1a. SCD - ApprovedCarlos Benitez, Police Officer, Police Department, Request for Service-Connected Disability Retirement, effective July 10, 2025; 22.59* years of service. (Disability Committee Recommendation: Approval)   Action details Not available
14-10332 1a. Status Change SCD - ApprovedNathaniel Braxton, Police Officer, Police Department, Request for Change of Status to Service-Connected Disability Retirement, effective November 16, 2019; 28.76* years of service. (With Reciprocity - 20.80 CSJ YOS + 7.96 PERS YOS) (Disability Committee Recommendation: Approval)   Action details Not available
14-10333 1b. Status Change SCD - ApprovedSoren Coats, Fire Captain, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective December 11, 2021; 25.39* years of service. (Disability Committee Recommendation: Approval)   Action details Not available
14-10334 1c. Status Change SCD - ApprovedEric Giordano, Fire Captain, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective January 29, 2021; 26.03* years of service. (Disability Committee Recommendation: Approval)   Action details Not available
14-10335 1d. Status Change SCD - ApprovedOscar Tovar, Fire Captain, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective January 29, 2023; 28.04* years of service. (Disability Committee Recommendation: Approval)   Action details Not available
14-10336 1a. Board Minutes ApprovalApproval of the Board Minutes of January 21, 2026.   Action details Not available
14-10338 1a. Travel/Conference AttendanceAndrew Gardanier, Chair · CALAPRS General Assembly 2026, March 8-11, 2026, Carlsbad, CA.   Action details Not available
14-10339 1b. Travel/Conference AttendanceGretchen Flicker, Trustee · CALAPRS General Assembly 2026, March 8-11, 2026, Carlsbad, CA.   Action details Not available
14-10373 1c. ItemJohn Flynn, CEO · CALAPRS Virtual Compliance Round Table, March 27, 2026.   Action details Not available
14-10340 1a. Return ContributionsVoluntary | Involuntary   Action details Not available
14-10341 1a. Communication and Information ReportPolice and Fire Department Retirement Plan Dashboard.   Action details Not available
14-10342 1b. Communication and Information ReportORS’s Quarterly Newsletter - The Retirement Connection: January 2026 Edition.   Action details Not available
14-10398 1c. ItemReport out of January 22, 2026 Closed Session: Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Section 54956.9(d)(2): Two Cases.   Action details Not available
14-10343 1a. Education & TrainingCALAPRS 2026 Program Calendar.   Action details Not available
14-10344 1b. Education & TrainingQuarterly Trustee Education Opportunities Report.   Action details Not available
14-10345 1c. Education & TrainingCALAPRS General Assembly 2026, Carlsbad, CA, March 8-11, 2026.   Action details Not available
14-10346 1d. Education & TrainingCALAPRS Virtual Compliance Round Table, March 27, 2026.   Action details Not available
14-10347 1e. Education & TrainingThe 20th edition of With Intelligence The Annual, Los Angeles, CA , April 20-22, 2026.   Action details Not available
14-10348 1a. Education & TrainingApproval for a change in effective date for Matthew D. Medina, Police Officer, Police Department, from December 30, 2025, to December 31, 2025, for a deferred vested retirement approved at the January 21, 2026, Board meeting.   Action details Not available
14-10350 1a. ItemOral update by CEO, John Flynn.   Action details Not available
14-10351 1b. ItemOral update from the City Council Liaison to the Board.   Action details Not available
14-10352 1c. ItemDiscussion and action on Final OPEB Valuation results as of June 30, 2025, to be presented by Cheiron.   Action details Not available
14-10353 1d. ItemDiscussion on Cheiron’s 5-Year City Pension and OPEB Contribution Projections.   Action details Not available
14-10402 1e. ItemDiscussion on Actuarial Valuation Dashboards, presentation by Cheiron.   Action details Not available
14-10357 1f. ItemDiscussion and action on the Strategic Planning Project - Stakeholder Feedback Results - presentation by Aon.   Action details Not available
14-10374 1g. ItemDiscussion and action to authorize the CEO to negotiate and execute an agreement between the Police and Fire Department Retirement Plan and IGM US Holdings, Inc. “Gravity” for the annual comprehensive financial report (ACFR) software ending on February 28, 2029, for an amount not to exceed $165,000; this cost to be split 50/50 between the Police and Fire Department Retirement Plan and the Federated City Employees’ Retirement System.   Action details Not available
14-10400 1h. ItemDiscussion and action on authorizing the CEO to negotiate and execute a seventh amendment to the agreement with Marty Boyer, Communications Advantage, to extend the term of the Agreement through June 30, 2027 with a maximum total amount payable of $10,000 per retirement plan for the period July 1, 2026 through June 30, 2027 and a not-to-exceed total of $90,000 for total duration of the Agreement per retirement plan.   Action details Not available
14-10401 1i. ItemDiscussion and action on authorizing the CEO to negotiate and execute a fourth amendment to the agreement with Socialsellinator, Social Media Vendor, to extend the term of the Agreement through June 30, 2027 at a monthly amount of $1,800.00 (split 50/50) with a not-to-exceed total of $60,000 for total duration of the Agreement per retirement plan.   Action details Not available
14-10354 1j. ItemDiscussion and action on adoption of updated City Policy Manual #1.6.2 - Personal Use of City Equipment Policy with Revised Date of January 5, 2026, for ORS Operations, approved by City on January 5, 2026.   Action details Not available
14-10355 1k. ItemDiscussion and action on adoption of updated City Policy Manual #4.2.6 - Sick Leave Policy with Revised Date of January 5, 2026, for ORS Operations, approved by City on January 5, 2026.   Action details Not available
14-10356 1l. ItemDiscussion and action on adoption of updated City Policy Manual #1.8.2 - Employee Travel Policy with Revised Date of December 18, 2025, for ORS Operations, approved by City on December 18, 2025.   Action details Not available
14-10358 1a. Service RetirementJeffery S. Tomlinson, Fire Captain, Fire Department, effective February 28, 2026; 29.19* years of service. (With Reciprocity - 24.27 CSJ YOS + 4.91 PERS YOS)   Action details Not available
14-10363 1a. Committees/Reports/RecommendationsOral update from the Chair of the Investment Committee.   Action details Not available
14-10365 1a. Committees/Reports/RecommendationsOral update from the Chair of the Audit/Risk Committee.   Action details Not available
14-10367 1a. Committees/Reports/RecommendationsOral update from the Chair of the Governance Committee.   Action details Not available
14-10368 1a. Committees/Reports/RecommendationsOral update from the Chair of the Disability Committee. · Police and Fire Quarterly Dashboard Retirement Applications Dashboard.   Action details Not available
14-10369 1b. Committees/Reports/RecommendationsMinutes of the Disability Committee meeting from January 12, 2026. Receive and file.   Action details Not available
14-10370 1a. Committees/Reports/RecommendationsOral update from the Vice-Chair of the Joint Personnel Committee.   Action details Not available
14-10371 1b. Committees/Reports/RecommendationsMinutes of the Joint Personnel Committee meeting from January 8, 2026. Receive and file.   Action details Not available