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14-11433
| 1 | a. | | Item | Presentation of a commendation to Sunita Ganapati for her service as Trustee to the Police and Fire Retirement Plan.
Time Certain: 9:00 a.m. | | |
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14-11401
| 1 | a. | | Board Minutes Approval | Approval of the Board Minutes of October 21, 2026. | | |
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14-11403
| 1 | a. | | Return Contributions | Voluntary | Involuntary | | |
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14-11404
| 1 | a. | | Communication and Information Report | Police and Fire Department Retirement Plan Dashboard. | | |
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14-11430
| 1 | b. | | Communication and Information Report | Educational Travel Reports:
· NCPERS 2026 Public Safety Conference, Nashville, TN, October 25 - 28, 2026, by David Woolsey.
· NCPERS 2026 Public Safety Conference, Nashville, TN, October 25 - 28, 2026, by Andrew Gardanier.
· NCPERS 2026 Public Safety Conference, Nashville, TN, October 25 - 28, 2026, by Franco Vado. | | |
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14-11405
| 1 | a. | | Education & Training | Quarterly Trustee Education Opportunities Report. | | |
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14-11406
| 1 | b. | | Education & Training | CALAPRS 2026 Program Calendar. | | |
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14-11407
| 1 | c. | | Education & Training | CALAPRS Advanced Course in Retirement Plan Administration, San Jose, CA, December 2 - 4, 2026. | | |
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14-11410
| 1 | a. | | Item | Oral update by CEO, John Flynn. | | |
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14-11411
| 1 | b. | | Item | Oral update from the City Council Liaison to the Board. | | |
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14-11414
| 1 | c. | | Item | Nominations for the position of Board Chair for calendar year 2027. | | |
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14-11415
| 1 | d. | | Item | Nominations for the position of Board Vice Chair for calendar year 2027. | | |
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14-11412
| 1 | e. | | Item | Discussion on Preliminary Pension Valuation Results as of June 30, 2026, presented by Cheiron. | | |
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14-11413
| 1 | f. | | Item | Discussion and action on assumptions for the OPEB June 30, 2026, actuarial valuation to be presented by Cheiron. | | |
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14-11434
| 1 | g. | | Item | Discussion and action on the revocation of the Board’s Gift Policy, effective as of the Board’s action date, with reaffirmation of the Board’s adoption of the City’s Gift Policy (CPM 1.2.2) for the Board and ORS operations. | | |
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14-11463
| 1 | h. | | Item | Discussion and action to designate Retirement Clearinghouse, LLC as the vendor to pay a member’s distribution in a direct rollover to an individual retirement plan designated by the Board, in accordance with Section 401(a)(31)(B) of the Internal Revenue Code, IRS Notice 2005-5, and San José Municipal Code. | | |
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14-11436
| 1 | i. | | Item | Discussion and action on adoption of the current versions of six City Administrative Policy Manual policies (CPM 1.4.2, CPM 1.4.3, CPM 1.7.6, CPM 1.8.3, CPM 4.2.12, CPM 4.3.2) previously approved by the Board. | | |
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14-11425
| 1 | a. | | Service Retirement | Mario J. Brasil, Police Lieutenant, Police Department, effective November 19, 2026; 28.10* years of service. | | |
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14-11426
| 1 | b. | | Service Retirement | Alexander Gutierrez, Police Officer, Police Department, effective November 20, 2026; 27.03* years of service. | | |
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14-11427
| 1 | c. | | Service Retirement | Jeremy Mann, Fire Captain, Fire Department, effective December 20, 2026; 25.26* years of service. | | |
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14-11428
| 1 | d. | | Service Retirement | Ted Reckas, Police Sergeant, Police Department, effective November 27, 2026; 30.24* years of service. | | |
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14-11429
| 1 | e. | | Service Retirement | Nelson Rodrigues, Fire Engineer, Fire Department, effective November 21, 2026; 25.04* years of service. | | |
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14-11416
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Investment Committee. | | |
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14-11417
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Audit/Risk Committee.
· Approval of the Q3 2026 travel and attendance report for the Police and Fire Department Retirement Plan.
· Discussion and action regarding communication to the Board of Administration of the City of San Jose Police and Fire Department Retirement Plan from Macias Gini & O’Connell (MGO), the Plan’s external auditor:1. Independent auditor’s report on the internal control over financial reporting, compliance and other matters based on an Audit of Financial Statements performed. 2. Independent auditor’s Management Letter comments and recommendations regarding audit findings.
· Discussion and action on the approval of the Police and Fire Department Retirement Plan’s Annual Comprehensive Financial Reports for the Fiscal Year 2025-2026.
· Discussion and presentation on City Auditor Report 26-04, Employee Turnover and Succession Planning, and its connection to Theme 5 of the Strategic Plan.
· Discussion on updates to the Police and Fire Department Retirement Plan and Federated City Employees’ Retirement System Internal Audit Charter.
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14-11418
| 1 | b. | | Committees/Reports/Recommendations | Minutes of the Audit Committee meeting from August 20, 2026. Receive and file. | | |
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14-11419
| 1 | c. | | Committees/Reports/Recommendations | Discussion and action regarding communication to the Board of Administration of the City of San Jose Police and Fire Department Retirement Plan from Macias Gini & O’Connell (MGO), the Plan’s external auditor:
1. Independent auditor’s report on the internal control over financial reporting, compliance and other matters based on an Audit of Financial Statements performed.
2. Independent auditor’s Management Letter - FY2026 - no comments and recommendations. | | |
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14-11420
| 1 | d. | | Committees/Reports/Recommendations | Discussion and action on the approval of the Police and Fire Department Retirement Plan’s Annual Comprehensive Financial Reports for the Fiscal Year 2025-2026. | | |
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14-11421
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Governance Committee. | | |
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14-11422
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Disability Committee. | | |
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14-11431
| 1 | b. | | Item | Minutes of the Disability Committee meeting from September 14, 2026. Receive and file. | | |
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14-11432
| 1 | c. | | Item | Police and Fire Quarterly Dashboard Retirement Applications Dashboard. | | |
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14-11423
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Joint Personnel Committee. | | |
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14-11424
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Joint Budget Ad Hoc Committee. | | |
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