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14-9743
| 1 | A. | | Item | CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6(a). Agency designated representatives: Eswar Menon, Investment Committee Chair. Unrepresented employees: Chief Investment Officer. | | |
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14-9745
| 1 | a. | | Status Change SCD - Approved | John Hutchings, Police Lieutenant, Police Department, Request for Change of Status to Service-Connected Disability Retirement, effective May 13, 2023; 32.05* years of service. (With Reciprocity - 25.95 CSJ + 6.10 PERS = 32.05 YOS) (Disability Committee Recommendation: Approval) | | |
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14-9746
| 1 | b. | | Status Change SCD - Approved | Melvin P. Meeks, Fire Captain, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective February 23, 2023; 25.01* years of service. (Disability Committee Recommendation: Approval) | | |
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14-9747
| 1 | c. | | Status Change SCD - Approved | Heather Randol, Deputy Chief of Police, Police Department, Request for Change of Status to Service-Connected Disability Retirement, effective January 18, 2025; 25.82* years of service. (Disability Committee Recommendation: Approval) | | |
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14-9748
| 1 | a. | | Board Minutes Approval | Approval of the Board Minutes of September 4, 2025. | | |
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14-9750
| 1 | a. | | Communication and Information Report | Police and Fire Retirement System Dashboard. | | |
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14-9751
| 1 | b. | | Communication and Information Report | Report of the Monthly Board Expenses for June 2025. Receive and file. | | |
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14-9752
| 1 | c. | | Communication and Information Report | Q4 FY24-25 Budget to Actual Quarterly Budget Report. | | |
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14-9753
| 1 | d. | | Communication and Information Report | Updated 2026 Police and Fire Meeting Schedule Calendar. Receive and file. | | |
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14-9811
| 1 | e. | | Item | August 7, 2025 Police and Fire Board Meeting Report Out of Closed Session Item I.C: Significant exposure to litigation pursuant to Section 54956.9(d)(2): One Case. | | |
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14-9819
| 1 | f. | | Item | Educational Travel
David Woolsey, SACRS Fall Conference 2025, Hyatt Regency Huntington Beach Resort & Spa, Huntington Beach, CA, November 11-14, 2025. | | |
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14-9754
| 1 | a. | | Education & Training | CALAPRS 2025 Program Calendar. | | |
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14-9755
| 1 | b. | | Education & Training | Quarterly Trustee Education Opportunities Report. | | |
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14-9756
| 1 | c. | | Education & Training | NCPERS Fall Conference, Omni Fort Lauderdale Hotel, Fort Lauderdale, FL, October 26-29, 2025. | | |
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14-9757
| 1 | d. | | Education & Training | SACRS Fall Conference 2025, Hyatt Regency Huntington Beach Resort & Spa, Huntington Beach, CA, November 11 - 14, 2025. | | |
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14-9796
| 1 | a. | | Item | John Flynn, CEO
· GovAI Coalition Summit 2025 and Government Town Hall, San José Convention Center, San José, CA, November 5-7, 2025. | | |
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14-9797
| 1 | b. | | Item | Reimbursements
· John Flynn’s ‘Moving Expenses’ for September 18, 2025, pursuant to CEO Employment Contract, Paragraph 3(C), Exhibit E. | | |
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14-9760
| 1 | b. | | Investments | Presentation of Calendar 1st Quarter 2025 private equity report by Neuberger Berman. | | |
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14-9761
| 1 | c. | | Investments | Presentation of Calendar 1st Quarter 2025 private markets report by Meketa Investment Group. | | |
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14-9762
| 1 | d. | | Investments | Presentation of Calendar 2nd Quarter 2025 performance report for Pension Plan by Meketa Group. | | |
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14-9763
| 1 | e. | | Investments | Presentation of Calendar 2nd Quarter 2025 performance report for Health Care Trust by Meketa Investment Group. | | |
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14-9804
| 1 | a. | | Item | Discussion and action on the Investment Policy Statement revisions by Meketa Investments, Verus Investments, and Aon and approval of Resolution number 4847. | | |
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14-9764
| 1 | a. | | Item | Oral update by CEO, John Flynn. | | |
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14-9765
| 1 | b. | | Item | Oral update from the City Council Liaison to the Board. | | |
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14-9768
| 1 | d. | | Item | Discussion and action on Pension economic assumptions for the June 30, 2025 Actuarial Valuation to be presented by Cheiron. | | |
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14-9766
| 1 | e. | | Item | Discussion and action on the results of the Request for Proposal (“RFP”) for Disability Medical Services, including Board authorization for the CEO to negotiate and execute a six-year agreement with four one-year options to extend with ExamWorks for an amount not to exceed $2,000,000. | | |
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14-9767
| 1 | f. | | Item | Discussion and action on the results of the Request for Proposal (“RFP”) for Disability Medical Services, including Board authorization for the CEO to negotiate and execute a six-year agreement with four one-year options to extend with MMRO for an amount not to exceed $500,000. | | |
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14-9812
| 1 | g. | | Item | Discussion and action on the Election of Board Officer Policy reviewed by Aon. | | |
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14-9769
| 1 | a. | | Service Retirement | Mark B. Huiskens, Police Sergeant, Police Department, effective October 9, 2025; 23.33* years of service. | | |
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14-9770
| 1 | c. | | Service Retirement | Tony Ruelas, Police Lieutenant, Police Department, effective October 11, 2025; 25.34* years of service. | | |
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14-9771
| 1 | a. | | Deferred Vested | Patricia M. Bowers, Police Officer, Police Department, effective October 31, 2025; 25.06* years of service. (With Reciprocity - 12.56 CSJ YOS + 12.50 PERS YOS) | | |
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14-9777
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Investment Committee. | | |
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14-9795
| 1 | b. | | Item | Minutes of the Police and Fire Investment Committee meeting from April 22, 2025. Receive and file. | | |
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14-9778
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Audit/Risk Committee.
· Discussion and action regarding the proposed Joint Audit Committee meeting schedule for Calendar Year 2026.
· Discussion and action on a recommendation to the full board for Internal Audit Consulting Services, following interviews of candidates.
Candidates:
o Baker Tilly Advisory Group, LP
o Crowe LLP
o Plante & Moran, PLLC | | |
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14-9789
| 1 | b. | | Committees/Reports/Recommendations | Minutes of the Audit Committee meeting from May 15, 2025. Receive and file. | | |
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14-9803
| 1 | c. | | Item | Discussion and action on the results of the Request for Proposal (“RFP”) for Internal Audit Service, including Board authorization for the CEO to negotiate and execute a two-year agreement for an amount not to exceed $400,000 with four two-year options to extend with Baker Tilly Advisory Group, LP. | | |
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14-9779
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Governance Committee.
· Discussion and Action on the Strategic Plan Stakeholder Survey groups.
· Discussion and action on 2025 Police and Fire Board Self-Assessment - presentation by Aon. | | |
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14-9780
| 1 | b. | | Committees/Reports/Recommendations | Minutes of the Governance Committee meeting from March 14, 2025. Receive and file. | | |
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14-9783
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Disability Committee.
· Police & Fire Quarterly Disability Retirement Application Dashboard.
· Discussion and action on the 2026 Scheduled Disability Committee Meetings. | | |
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14-9784
| 1 | b. | | Committees/Reports/Recommendations | Minutes of the P&F Disability Committee meeting from June 9, 2024. Receive and file. | | |
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14-9786
| 1 | a. | | Committees/Reports/Recommendations | Oral update from the Chair of the Joint Personnel Committee.
· Discussion and action on the 2026 Scheduled Joint Personnel Committee Meetings.
· Discussion - Compensation Study Update.
· Discussion and Action - Review Benefits Personnel and Organization Chart with recommendations.
· Discussion - Deputy Chief Investment Officer Classification Update. | | |
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14-9787
| 1 | b. | | Committees/Reports/Recommendations | Minutes from the April 2, 2025 Joint Personnel Committee meeting. Receive and file. | | |
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14-9788
| 1 | c. | | Committees/Reports/Recommendations | Discussion and action to approve the deletion of one full-time Staff Specialist and the addition of one full-time Analyst in the Benefits Division. | | |
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14-9802
| 1 | d. | | Item | Discussion and action to approve one full-time overstrength Program Manager in the Benefits Division through June 30, 2026. | | |
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14-9813
| 1 | b. | | Item | Discussion and action on Investment Committee Charter technical update by Aon. | | |
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