Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available. Details Meeting Name: Federated City Employees' Retirement System and Federated City Employees' Health Care Trust Agenda status: Final Meeting date/time: 6/26/2025 8:30 AM Minutes status: Draft   Meeting location: City Hall, Wing Rooms 118 - 120 200 E. Santa Clara St. San Jose, CA 95113 Published agenda: Agenda Published minutes: Not available Meeting Extra1: Not available   Attachments: Meeting Items (64) 64 records Group Clear sorting Clear grouping Group by Type Group by Result Export Export to Excel Export to PDF Export to Word Show: Legislation only Legislation only All agenda items File # Ver. Agenda # Name Type Title Action Result Action Details Video 14-9367 1 A.   Item CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Significant exposure to litigation pursuant to Section 54956.9(d)(2): One Case.     Not available Not available 14-9380 1 a.   Service-Connected Disability Rosemary Barnes, Public Information Manager, Airport Department, Request for Change of Status to Service-Connected Disability Retirement, effective March 31, 2020; 28.03* years of service. (With Reciprocity - 16.16 CSJ + 11.87 PERS = 28.03 YOS) (Staff Disability Committee Recommendation: Denial) Time Certain: 10:00 a.m.     Not available Not available 14-9396 1 a.   Non-Service Connected Disabilty Jay Terrado, Deputy Director, Public Works Department, Request for a Non-Service-Connected Disability Retirement, effective date June 27, 2025; 24.19* years of service. (Staff Disability Committee Recommendation: Approval)     Not available Not available 14-9390 1 a.   Service Retirement Manuel Aguilar, Traffic and Parking Control Officer, Department of Transportation, effective July 19, 2025; 24.24* years of service.     Not available Not available 14-9397 1 b.   Service Retirement Donna G. Becker, Community Coordinator, Parks, Recreation and Neighborhood Services, effective August 2, 2025; 9.19* years of service.     Not available Not available 14-9358 1 c.   Service Retirement Vladimir Bulatov, Wastewater Mechanic II, Environmental Services Department, effective July 5, 2025; 7.06* years of service.     Not available Not available 14-9395 1 d.   Service Retirement James Choyce, Wastewater Mechanical Supervisor II, Environmental Services Department, effective August 2, 2025; 17.73* years of service.     Not available Not available 14-9403 1 e.   Service Retirement Loren C. Due II, Code Enforcement Inspector II, Planning, Building and Code Enforcement Department, effective August 16, 2025; 24.25* years of service.     Not available Not available 14-9297 1 f.   Service Retirement Donna M. Hepp, Staff Specialist, Office of Retirement Services, effective July 19, 2025; 28.69* years of service.     Not available Not available 14-9386 1 g.   Service Retirement James L. Law, Senior Building Inspector Certified, Combo, Planning, Building and Code Enforcement Department, effective June 21, 2025; 27.33* years of service.     Not available Not available 14-9400 1 h.   Service Retirement Shannon M. Miura, Police Radio Dispatcher, Police Department, effective August 2, 2025; 23.25* years of service.     Not available Not available 14-9389 1 i.   Service Retirement Servando Perez, Code Enforcement Inspector II, Planning, Building and Code Enforcement Department, effective July 19, 2025; 30.02* years of service.     Not available Not available 14-9398 1 j.   Service Retirement Lisa J. Rebello, Accounting Technician, Parks, Recreation and Neighborhood Services, effective August 2, 2025; 21.68* years of service.     Not available Not available 14-9356 1 k.   Service Retirement Eric Young, Library Assistant, Library Department, effective July 5, 2025; 35.64* years of service.     Not available Not available 14-9294 1 l.   Service Retirement Fereshteh Zakeri, Information Systems Analyst, Housing Department, effective June 7, 2025; 20.48* years of service. (With Reciprocity - 18.82 CSJ + 1.65 PERS = 20.48 YOS)     Not available Not available 14-9402 1 m.   Service Retirement Maria Zepeda, Systems Application Programmer II, Information Technology Department, effective August 2, 2025; 30.01* years of service.     Not available Not available 14-9355 1 a.   Early Retirement Henry W. Louie, Senior Engineer, Environmental Services Department, effective June 30, 2025; 9.17* years of service.     Not available Not available 14-9388 1 a.   Deferred Vested Akin F. Babatola, Research Microbiologist, Environmental Services Department, effective July 12, 2025; 29.14* years of service. (With Reciprocity - 10.14 CSJ + 19.00 PERS = 29.14 YOS)     Not available Not available 14-9296 1 b.   Deferred Vested Blossom Dulos, Civil Engineer II, Public Works Department, effective May 7, 2025; 9.31* years of service.     Not available Not available 14-9290 1 c.   Deferred Vested Michelle L. Mascher, Public Information Representative II, Convention, Arts & Entertainment, effective May 25, 2025; 8.18* years of service.     Not available Not available 14-9377 1 d.   Deferred Vested Jose X. Moreno, Warehouse Supervisor, Environmental Services Department, effective May 27, 2025; 25.11* years of service.     Not available Not available 14-9378 1 e.   Deferred Vested Jon P. Newby, Deputy Director, Environmental Services Department, effective July 31, 2025; 29.55* years of service. (With Reciprocity - 16.35 CSJ + 13.20 PERS = 29.55 YOS)     Not available Not available 14-9372 1 f.   Deferred Vested Kelly A. Riley, Senior Public Safety Dispatcher, Fire Department, effective July 15, 2025; 11.64* years of service.     Not available Not available 14-9371 1 g.   Deferred Vested Manual Rivas, Engineer II, Department of Transportation, effective July 17, 2025; 9.34* years of service.     Not available Not available 14-9359 1 h.   Deferred Vested Ying C. Smith, Planner II, Planning, Building and Code Enforcement Department, effective May 16, 2025; 25.95* years of service. (With Reciprocity - 1.16 CSJ + 24.79 PERS = 25.95 YOS)     Not available Not available 14-9357 1 i.   Deferred Vested Regan Young, Airport Technician, Airport Department, effective March 10, 2025; 5.14* years of service.     Not available Not available 14-9394 1 a.   Deferred Vested Oscar Hernandez, Senior Librarian, Library Department, effective July 25, 2025; 10.61* years of service. (With Reciprocity - 7.69 CSJ + 2.84 PERS = 10.61 YOS)     Not available Not available 14-9291 1 b.   Deferred Vested Marcelo Peredo, City Information Security Officer, Information Technology Department, effective May 28, 2025; 6.47* years of service.     Not available Not available 14-9270 1 a.   Board Minutes Approval Approval of the Board Minutes of May 15, 2025.     Not available Not available 14-9271 1 a.   Return Contributions Voluntary | Involuntary     Not available Not available 14-9285 1 a.   Communication/Information Report Report of the Monthly Board Expenses for April and May 2025. Receive and file.     Not available Not available 14-9373 1 b.   Communication/Information Report Updated Board and Committee Assignments. Receive and file.     Not available Not available 14-9293 1 c.   Communication/Information Report Educational Travel Reports: · Milken Institute Global Conference 2025, The Beverly Hilton, Beverly Hills, CA, May 4 - 7, 2025 by Anurag Chandra.     Not available Not available 14-9381 1 a.   Travel/Conference Attendance Nathan Nakagawa, Trustee · SACRS Public Pension Investment Management Program 2025, UC Berkeley Haas School of Business, Berkeley, CA, July 13 - 16, 2025.     Not available Not available 14-9404 1 b.   Travel/Conference Attendance Prabhu Palani, CIO · TIDE SPARK 2025, Laguna Cliffs Marriott Resort, Dana Point, CA, July 9 - 10, 2025.     Not available Not available 14-9286 1 c.   Travel/Conference Attendance Reimbursements · Milken Institute Global Conference 2025, The Beverly Hilton, Beverly Hills, CA, May 4 - 7, 2025 - Anurag Chandra.     Not available Not available 14-9364 1 a.   Change of Retirement Applcation Approval for a change in effective date for Theresa M. Sciortino, Public Safety Radio Dispatcher, Police Department, from May 29, 2025 to May 30, 2025, for a Service Retirement approved at the May 15, 2025 Board meeting.     Not available Not available 14-9399 1 a.   Item Approval for a retirement type correction for Roberto Franco from a Deferred Vested Retirement to Deferred Vested-Early Retirement approved at the May 15, 2025 Board meeting.     Not available Not available 14-9272 1 a.   Investments Oral update from the CIO of Retirement Services, Prabhu Palani.     Not available Not available 14-9365 1 b.   Investments Presentation of Calendar 4th Quarter 2024 private equity report by Neuberger Berman.     Not available Not available 14-9366 1 c.   Investments Presentation of Calendar 4th Quarter 2024 private markets report by Meketa Investment Group.     Not available Not available 14-9368 1 d.   Investments Presentation of Calendar 1st Quarter 2025 performance report for Pension Plan by Meketa Investment Group.     Not available Not available 14-9369 1 e.   Investments Presentation of Calendar 1st Quarter 2025 performance report for Health Care Trust by Meketa Investment Group.     Not available Not available 14-9376 1 a.   Item Discussion and action on the Investment Policy Statement revisions by Meketa Investment Group and Verus Investments and approval of Resolution number 9126.     Not available Not available 14-9273 1 a.   Item Oral update from the CEO of Retirement Services, John Flynn.     Not available Not available 14-9288 1 b.   Item Oral update from the City Council Liaison to the Board.     Not available Not available 14-9383 1 c.   Item Discussion and action on adoption of updated City Policy Manual #1.7.9 - Website and Digital Services Governance Policy with Revised Date of June 3, 2025, for ORS Operations, approved by City on June 3, 2025.     Not available Not available 14-9382 1 d.   Item Discussion and action on adoption of new City Policy Manual #1.7.13 - Data Governance Policy with Effective Date of June 3, 2025, for ORS Operations, approved by City on June 3, 2025.     Not available Not available 14-9274 1 a.   Item Oral update from the Chair of the Investment Committee.     Not available Not available 14-9275 1 a.   Item Oral update from the Chair of the Audit/Risk Committee. · Discussion and action on FY 2024-2025 Office of Retirement Services Plans Audit Plan by Macias Gini & O’Connell LLP (MGO). · Discussion on the status of outstanding City Auditor recommendations. · Discussion and action to review and approve the Scope of Services for the RFP for outsourced internal auditor, the committee's involvement, and timeline in the procurement process. · Discussion on outstanding Internal Audit findings and ORS’ status of completion in addressing those findings.     Not available Not available 14-9287 1 b.   Item Minutes of the Joint Audit Committee meeting from February 20, 2025. Receive and file.     Not available Not available 14-9385 1 c.   Item Discussion and action to accept 25 internal audit recommendations as “Complete” in the absence of an internal auditor.     Not available Not available 14-9370 1 d.   Item Discussion and action on establishing a Joint Audit Ad Hoc Committee of two board members from each board to participate in the procurement process for internal audit services used by the Office of Retirement Services and the Boards. This ad hoc committee would continue until the selected vendor executes all contracts.     Not available Not available 14-9375 1 e.   Item Discussion and action to delegate authority to the Joint Audit Ad Hoc Committee to work with staff to determine the committee’s role in the procurement process and set an appropriate procurement timeline so that the contract may be executed as soon as administratively possible.     Not available Not available 14-9276 1 a.   Item Oral update from the Chair of the Governance Committee.     Not available Not available 14-9277 1 a.   Item Oral update from the Chair of the Disability Committee.     Not available Not available 14-9289 1 b.   Item Minutes of the Federated Disability Committee meeting from May 6, 2025. Receive and file.     Not available Not available 14-9278 1 a.   Item Oral update from the Chair of the Joint Personnel Committee.     Not available Not available 14-9279 1 a.   Item Oral update from the Legal Services Joint Adhoc Committee.     Not available Not available 14-9279 1 a.   Item Oral update from the Legal Services Joint Adhoc Committee.     Not available Not available 14-9281 1 a.   Education & Training CALAPRS 2025 Program Calendar.     Not available Not available 14-9282 1 b.   Education & Training SACRS Public Pension Investment Management Program, Claremont Club & Spa, A Fairmont Hotel, Berkeley, CA, July 13 - 16, 2025.     Not available Not available 14-9284 1 c.   Education & Training CALAPRS Virtual Trustees’ Roundtable, October 3, 2025.     Not available Not available 14-9283 1 d.   Education & Training SACRS Fall Conference 2025, Hyatt Regency Huntington Beach Resort & Spa, Huntington Beach, CA, November 11 - 14, 2025.     Not available Not available