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14-11379
| 1 | a. | | Item | Presentation of a commendation to Anurag Chandra for his service as Trustee to the Federated City Employees’ Retirement Systems Board of Administration and approval of Resolution No. 9140. | | |
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14-11379
| 1 | a. | | Item | Presentation of a commendation to Anurag Chandra for his service as Trustee to the Federated City Employees’ Retirement Systems Board of Administration and approval of Resolution No. 9140. | | |
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14-11460
| 1 | a. | | Item | Roger Beaudoin, Code Enforcement Supervisor, Planning, Building and Code Enforcement, effective December 5, 2026; 28.69* years of service. | | |
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14-11453
| 1 | c. | | Item | Jon Cicirelli, Director, Parks, Recreation and Neighborhood Services, effective November 21, 2026; 26.98* years of service. (With Reciprocity - 3.13 PERS + 23.84 CSJ = 26.98 YOS) | | |
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14-11385
| 1 | d. | | Service Retirement | Keith D. Gaxiola, Principal Engineering Technician, Public Works Department, effective November 21, 2026; 30.00* years of service. | | |
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14-11458
| 1 | e. | | Item | Karen L. Harris, Principal Office Specialist, Police Department, effective December 5, 2026; 18.90* years of service. (With Reciprocity - 11.81 CSJ + 7.09 StanCERA = 18.90 YOS) | | |
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14-11456
| 1 | f. | | Item | Scott D. Katric, Associate Engineer, Public Works, effective December 2, 2026; 11.29* years of service. | | |
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14-11457
| 1 | g. | | Item | Lisa A. Martinez, Public Safety Communications Specialist, Police Department, effective December 4, 2026; 24.73* years of service. | | |
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14-11384
| 1 | b. | | Service Retirement | Chu Chang, Assistant Director, Planning, Building and Code Enforcement, effective December 5, 2026; 15.62* years of service. | | |
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14-11459
| 1 | b. | | Item | Tonya Lombardo, Public Safety Dispatcher, Police Department, effective December 16, 2026; 16.89* years of service. | | |
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14-11399
| 1 | c. | | Deferred Vested | Mehrdad Maher, Supervising Plan Check Engineer, Planning, Building and Code Enforcement, effective December 1, 2026; 30.20* years of service. (With Reciprocity - 1.41 CSJ + 28.78 PERS = 30.20 YOS) | | |
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14-11386
| 1 | d. | | Deferred Vested | Lisa M. Martinez, Gardener, Parks, Recreation and Neighborhood Services, effective November 20, 2026; 30.30* years of service. (With Reciprocity - 11.18 CSJ + 19.11 PERS = 30.30 YOS) | | |
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14-11315
| 1 | b. | | Service Retirement | Jon Cicirelli, Director, Parks, Recreation and Neighborhood Services, effective November 21, 2026; 26.98* years of service. (With Reciprocity - 3.13 PERS + 23.84 CSJ = 26.98 YOS) | | |
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14-11383
| 1 | a. | | Deferred Vested | Albert J. Gaxiola, Water System Operator Assistant I, Environmental Services Department, effective November 17, 2026; 27.75* years of service. (With Reciprocity - 3.40CSJ + 24.34 PERS = 27.75 YOS) | | |
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14-11364
| 1 | a. | | Board Minutes Approval | Approval of the Board Minutes of October 22, 2026. | | |
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14-11365
| 1 | a. | | Return Contributions | Report of the Monthly Board Expenses for June and August 2026. Receive and file. | | |
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14-11465
| 1 | b. | | Communication and Information Report | Q4 FY 2025-2026 Budget to Actual Quarterly Budget Report. | | |
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14-11363
| 1 | a. | | Return Contributions | Voluntary | Involuntary | | |
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14-11466
| 1 | b. | | Travel/Conference Attendance | Approval for Federated trustees, the CEO, and the CIO to attend the San José Retired Employees Association Holiday Lunch, at a cost not to exceed $900. | | |
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14-11452
| 1 | c. | | Item | Notification of the death of Mark R. Linder, Deputy City Manager, retired January 2, 2008, died September 14, 2026. Survivorship benefits to Mary Dean, spouse. | | |
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14-11367
| 1 | c. | | Communication and Information Report | Travel Content Reports:
· MarketsGroup 10th Annual Real Estate West Forum, Half Moon Bay, CA, October 13 - 14, 2026, by Matthew Faulkner. | | |
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14-11382
| 1 | a. | | Communication and Information Report | Reimbursements
· MarketsGroup 10th Annual Real Estate West Forum, Half Moon Bay, CA, October 13 - 14, 2026 - Matthew Faulkner. | | |
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14-11439
| 1 | a. | | Item | Discussion and action to approve the updated Board Education Policy. | | |
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14-11440
| 1 | b. | | Item | Discussion and action to approve the updated CEO Charter. | | |
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14-11369
| 1 | a. | | Investments | Oral update from the CIO of Retirement Services, Jay Kwon. | | |
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14-11371
| 1 | b. | | Item | Oral update from the City Council Liaison to the Board. | | |
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14-11449
| 1 | c. | | Item | Discussion and action on Employee Representative Seat pursuant to Municipal Code section 2.08.1070, including interviews with candidates.
Candidates:
· Phillip Casillas
· Shilpi Dwivedi
· Joshua Horne
Time Certain: 10:00 a.m. | | |
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14-11446
| 1 | d. | | Item | Nomination for the position of Board Chair for calendar year 2027. | | |
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14-11447
| 1 | e. | | Item | Nomination for the position of Board Vice-Chair for calendar year 2027. | | |
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14-11448
| 1 | f. | | Item | Discussion and action on standing committee assignments. | | |
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14-11443
| 1 | i. | | Item | Discussion and action on proposed City Ordinance Repealing Amendments to Section 3.28.2030 Enacted by Ordinance No. 29904 Retroactive to their Effective Date. | | |
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14-11441
| 1 | h. | | Item | Discussion and action on assumptions for OPEB June 30, 2026, actuarial valuation to be presented by Cheiron. | | |
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14-11464
| 1 | k. | | Item | Discussion and action to designate Retirement Clearinghouse, LLC as the vendor to pay a member’s distribution in a direct rollover to an individual retirement plan designated by the Board, in accordance with Section 401(a)(31)(B) of the Internal Revenue Code, IRS Notice 2005-5, and San José Municipal Code. | | |
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14-11442
| 1 | j. | | Item | Discussion and action on the revocation of the Board’s Gift Policy, effective as of the Board’s action date, with reaffirmation of the Board’s adoption of the City’s Gift Policy (CPM 1.2.2) for the Board and ORS operations. | | |
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14-11445
| 1 | l. | | Item | Discussion and action on adoption of the current versions of six City Administrative Policy Manual policies (CPM 1.4.2, CPM 1.4.3, CPM 1.7.6, CPM 1.8.3, CPM 4.2.12, CPM 4.3.2) previously approved by the Board. | | |
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14-11370
| 1 | a. | | Item | Oral update from the CEO of Retirement Services, John Flynn. | | |
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14-11381
| 1 | g. | | Item | Discussion on Preliminary Valuation Results as of June 30, 2026, presented by Cheiron. | | |
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14-11372
| 1 | a. | | Item | Oral update from the Chair of the Investment Committee. | | |
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14-11450
| 1 | c. | | Item | Discussion and action regarding communication to the Board of Administration of the City of San Jose Federated City Employees’ Retirement System from Macias Gini & O’Connell (MGO), the Plan’s external auditor:
1. Independent auditor’s report on the internal control over financial reporting, compliance and other matters based on an Audit of Financial Statements performed.
2. Independent auditor’s Management Letter - FY2026 - no comments and recommendations. | | |
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14-11451
| 1 | d. | | Item | Discussion and action on the approval of the Federated City Employees’ Retirement System’s Annual Comprehensive Financial Reports for Fiscal year 2025-2026. | | |
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14-11373
| 1 | a. | | Item | Oral update from the Chair of the Audit/Risk Committee.
· Approval of the Q3 2026 travel and attendance report for the Federated City Employees’ Retirement System.
· Discussion and action regarding communication to the Board of Administration of the City of San Jose Federated City Employees’ Retirement System from Macias Gini & O’Connell (MGO), the Plan’s external auditor:
1. Independent auditor’s report on the internal control over financial reporting, compliance and other matters based on an Audit of Financial Statements performed.
2. Independent auditor’s Management Letter comments and recommendations regarding audit findings.
· Discussion and action on the approval of the Federated City Employees’ Retirement System’s Annual Comprehensive Financial Reports for the Fiscal Year 2025-2026.
· Discussion and presentation on City Auditor Report 26-04, Employee Turnover and Succession Planning, and its connection to Theme 5 of the Strategic Plan.
· Discussion on updates to the Federated City Employees’ Retirement System Internal Audit Charter.
· Discussion on the status of outstanding I | | |
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14-11374
| 1 | b. | | Item | Minutes of Joint Audit Committee meeting from August 20, 2026. Receive and file. | | |
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14-11375
| 1 | a. | | Item | Oral update from the Chair of the Governance Committee. | | |
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14-11376
| 1 | a. | | Item | Oral update from the Chair of the Disability Committee. | | |
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14-11377
| 1 | a. | | Item | Oral update from the Vice Chair of the Joint Personnel Committee. | | |
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14-11378
| 1 | a. | | Item | Oral update from the Joint Budget Ad Hoc Committee. | | |
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14-11360
| 1 | a. | | Education & Training | Quarterly Trustee Education Opportunities Report. | | |
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14-11361
| 1 | b. | | Education & Training | CALAPRS 2026 Program Calendar. | | |
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14-11362
| 1 | c. | | Education & Training | CALAPRS Advanced Course in Retirement Plan Administration, San Jose, CA, December 2 - 4, 2026. | | |
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