BOARD OF ADMINISTRATION - Meeting of Police & Fire Department Retirement Plan and Health Care Trust on 4/3/2025 at 9:00 AM

14-9074

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9074
Ver.: 1
Agenda #: a.
Type: SCD - Approved
Title: Terrence Campbell, Police Officer, Police Department, Request for Service-Connected Disability Retirement, effective March 16, 2024; 4.41* years of service. (Disability Committee Recommendation: Approval)
Action:
Result:

14-9075

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9075
Ver.: 1
Agenda #: a.
Type: Status Change SCD - Approved
Title: David Blackwell, Fire Engineer, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective September 17, 2023; 22.01* years of service. (Disability Committee Recommendation: Approval)
Action:
Result:

14-9076

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9076
Ver.: 1
Agenda #: b.
Type: Status Change SCD - Approved
Title: Kevin Erbe, Fire Captain, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective December 11, 2022; 26.86* years of service. (Disability Committee Recommendation: Approval)
Action:
Result:

14-9077

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9077
Ver.: 1
Agenda #: c.
Type: Status Change SCD - Approved
Title: Joe Favorito Jr., Fire Captain, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective July 6, 2023; 25.19* years of service. (Disability Committee Recommendation: Approval)
Action:
Result:

14-9078

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9078
Ver.: 1
Agenda #: d.
Type: Status Change SCD - Approved
Title: David Olmos, Fire Captain, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective January 22, 2023; 28.01* years of service. (Disability Committee Recommendation: Approval)
Action:
Result:

14-9079

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9079
Ver.: 1
Agenda #: e.
Type: Status Change SCD - Approved
Title: Mark Roberts, Fire Captain, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective January 31, 2023; 25.54* years of service. (Disability Committee Recommendation: Approval)
Action:
Result:

14-9080

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9080
Ver.: 1
Agenda #: f.
Type: Status Change SCD - Approved
Title: Victor Rodriguez, Police Officer, Police Department, Request for Change of Status to Service-Connected Disability Retirement, effective January 21, 2023; 25.12* years of service. (Disability Committee Recommendation: Approval)
Action:
Result:

14-9007

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9007
Ver.: 1
Agenda #: a.
Type: Board Minutes Approval
Title: Approval of the Board Minutes of March 6, 2025.
Action:
Result:

14-9026

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9026
Ver.: 1
Agenda #: a.
Type: Travel/Conference Attendance
Title: Andrew Gardanier, Trustee · Pension Bridge The Annual 2025, Ritz-Carlton, Half Moon Bay, CA, March 24-26, 2025.
Action:
Result:

14-9027

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9027
Ver.: 1
Agenda #: b.
Type: Travel/Conference Attendance
Title: Howard Lee, Trustee · Pension Bridge The Annual 2025, Ritz-Carlton, Half Moon Bay, CA, March 24-26, 2025.
Action:
Result:

14-9028

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9028
Ver.: 1
Agenda #: d.
Type: Travel/Conference Attendance
Title: Reimbursements · Gretchen Flicker - CALAPRS General Assembly 2025, Silverado Resort, Napa, CA, March 2 - 5, 2025. · David Woolsey - CALAPRS General Assembly 2025, Silverado Resort, Napa, CA, March 2 - 5, 2025. · John Flynn - CALAPRS General Assembly 2025, Silverado Resort, Napa, CA, March 2 - 5, 2025.
Action:
Result:

14-9011

Wed, 01 Oct 2025 22:33:45 GMT

File #: 14-9011
Ver.: 1
Agenda #: a.
Type: Communication and Information Report
Title: Police and Fire Retirement System Dashboard.
Action:
Result:

14-9012

Wed, 01 Oct 2025 22:33:45 GMT

File #: 14-9012
Ver.: 1
Agenda #: b.
Type: Communication and Information Report
Title: Report of the Monthly Board Expenses for February 2025. Receive and file.
Action:
Result:

14-9013

Wed, 01 Oct 2025 22:33:45 GMT

File #: 14-9013
Ver.: 1
Agenda #: c.
Type: Communication and Information Report
Title: Educational Travel Reports: · CALAPRS General Assembly 2025, Silverado Resort, Napa, CA, March 2 - 5, 2025 - by Gretchen Flicker. · CALAPRS General Assembly 2025, Silverado Resort, Napa, CA, March 2 - 5, 2025 - by David Woolsey.
Action:
Result:

14-9014

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9014
Ver.: 1
Agenda #: a.
Type: Education & Training
Title: The Cortex Report - March 2025, Conferences, Seminars and Educational Programs.
Action:
Result:

14-9015

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9015
Ver.: 1
Agenda #: b.
Type: Education & Training
Title: CALAPRS 2025 Program Calendar.
Action:
Result:

14-9017

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9017
Ver.: 1
Agenda #: c.
Type: Education & Training
Title: SACRS Annual Spring Conference 2025, Omni Rancho Palmas Resort & Spa, Rancho Mirage, CA, May 13 - 16, 2025.
Action:
Result:

14-9018

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9018
Ver.: 1
Agenda #: d.
Type: Education & Training
Title: NCPERS 2025 Trustee Educational Seminar, Westin Seattle, Seattle, WA, May 17 - 18, 2025.
Action:
Result:

14-9020

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9020
Ver.: 1
Agenda #: e.
Type: Education & Training
Title: NCPERS 2025 Annual Conference & Exhibition, Sheraton Denver Downtown Hotel, Denver, CO, May 18 - 21, 2025.
Action:
Result:

14-9031

Tue, 22 Apr 2025 20:28:02 GMT

File #: 14-9031
Ver.: 1
Agenda #: a.
Type: Alternate Beneficiary
Title: Approval of Alternate Payee Benefit election of Unreduced Retirement Option to be paid to Dina Shiraki Kennedy, ex-spouse of Police Officer, Mario Recinos to be effective February 22, 2025 under Part 17, Section 3.36.3600 of the San Jose Municipal Code.
Action:
Result:

14-9030

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9030
Ver.: 1
Agenda #: a.
Type: Approval of Administrative Matters
Title: Fiduciary Insurance and Waiver of Resource Fees for Policy Year March 2025-2026.
Action:
Result:

14-9033

Tue, 22 Apr 2025 21:07:50 GMT

File #: 14-9033
Ver.: 1
Agenda #: a.
Type: Item
Title: Oral update by CEO, John Flynn.
Action:
Result:

14-9034

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9034
Ver.: 1
Agenda #: b.
Type: Item
Title: Oral update from the City Council Liaison to the Board.
Action:
Result:

14-9035

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9035
Ver.: 1
Agenda #: c.
Type: Item
Title: Discussion and action on election of Vice-Chair of Board.
Action:
Result:

14-9036

Tue, 22 Apr 2025 21:07:50 GMT

File #: 14-9036
Ver.: 1
Agenda #: d.
Type: Item
Title: Discussion and action on Lump Sum Employer Contribution towards Police and Fire Retirement Plan (Pension and OPEB) for FY 2025-2025.
Action:
Result:

14-9037

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9037
Ver.: 1
Agenda #: e.
Type: Item
Title: Discussion and action regarding Resolution No. 4843 Police Tier 1, Resolution No. 4844 Police Tier 2, Resolution No. 4845 Fire Tier 1, and Resolution No. 4846 Fire Tier 2 Contribution Rates/Amounts for FY25-26.
Action:
Result:

14-9038

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9038
Ver.: 1
Agenda #: f.
Type: Item
Title: Discussion and action on the proposed administrative budget for fiscal year 2025-2026.
Action:
Result:

14-9039

Tue, 22 Apr 2025 21:07:50 GMT

File #: 14-9039
Ver.: 1
Agenda #: g.
Type: Item
Title: Discussion and action on the results of the Request for proposal (“RFP”) for actuarial services, including Board authorization for the CEO to negotiate and execute an agreement with Cheiron, Inc. (“Cheiron”) for a term of 6 years for an amount not to exceed $1,700,000, with four (4) one-year options to extend.
Action:
Result:

14-9092

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9092
Ver.: 1
Agenda #: h.
Type: Item
Title: Discussion and action on the results of the Request for Proposal (“RFP”) for Legal Services - Fiduciary and General Counsel, including Board authorization for the Chief Executive Officer (“CEO”) to negotiate and execute an agreement with Reed Smith LLP (“Reed Smith”) for a term of 6 years for an amount not to exceed $3,011,000, with four (4) one-year options to extend.
Action:
Result:

14-9093

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9093
Ver.: 1
Agenda #: i.
Type: Item
Title: Discussion and action on the results of the Request for proposal (“RFP”) for governance services, including Board authorization for the Chief Executive Officer (CEO) to negotiate and execute an agreement with Aon Consulting, Inc for a term of 6 years for an amount not to exceed $812,000, with four (4) one-year options to extend.
Action:
Result:

14-9041

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9041
Ver.: 1
Agenda #: a.
Type: Service Retirement
Title: Michael S. Carlson, Police Sergeant, Police Department, effective April 24, 2025; 25.99* years of service.
Action:
Result:

14-9042

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9042
Ver.: 1
Agenda #: b.
Type: Service Retirement
Title: Denise R. McMullen, Police Sergeant, Police Department, effective April 26, 2025; 24.92* years of service.
Action:
Result:

14-9057

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9057
Ver.: 1
Agenda #: a.
Type: Committees/Reports/Recommendations
Title: Oral update from the Chair of the Investment Committee.
Action:
Result:

14-9059

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9059
Ver.: 1
Agenda #: a.
Type: Committees/Reports/Recommendations
Title: Oral update from the Chair of the Audit/Risk Committee.
Action:
Result:

14-9060

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9060
Ver.: 1
Agenda #: a.
Type: Committees/Reports/Recommendations
Title: Oral update from the Chair of the Governance Committee. · Nomination and Election of Governance Committee Vice Chair. · Discussion and action regarding recommendation of Governance Consultant to the board of trustees. The contract period would be as soon as executed through June 30, 2031. Finalists: AON Consulting Inc, Funston Advisor Services LLC, and Segal Inc.
Action:
Result:

14-9061

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9061
Ver.: 1
Agenda #: b.
Type: Committees/Reports/Recommendations
Title: Minutes of the Governance Committee meeting from December 19, 2024. Receive and file.
Action:
Result:

14-9064

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9064
Ver.: 1
Agenda #: a.
Type: Committees/Reports/Recommendations
Title: Oral update from the Chair of the Disability Committee. · Police & Fire Quarterly Disability Retirement Applications Dashboard.
Action:
Result:

14-9065

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9065
Ver.: 1
Agenda #: b.
Type: Committees/Reports/Recommendations
Title: Minutes of the Disability Committee meeting from January 13, 2025. Receive and file.
Action:
Result:

14-9067

Tue, 22 Apr 2025 21:07:50 GMT

File #: 14-9067
Ver.: 1
Agenda #: a.
Type: Committees/Reports/Recommendations
Title: Oral update from the Chair of the Joint Personnel Committee. · Nomination and election of Chair of Joint Personnel Committee. · Nomination and election of Vice-Chair of Joint Personnel Committee. · Discussion and action on CEO Performance Evaluation, including process, evaluation criteria and associated weights to be used to evaluate performance for the Board’s approval. · Discussion and action on CIO Performance Evaluation, including process, evaluation criteria and associated weights to be used to evaluate performance for the Board’s approval. · Discussion and action on Investment Staff compensation, including the discussion of timing and commencement of a compensation study. · Discussion and action on the recommendation to the boards to request the creation of a new ORS-specific classification for Deputy Director/Deputy CIO.
Action:
Result:

14-9068

Tue, 22 Apr 2025 20:28:03 GMT

File #: 14-9068
Ver.: 1
Agenda #: b.
Type: Committees/Reports/Recommendations
Title: Minutes of the Joint Personnel Committee meeting from April 5, 2024. Receive and file.
Action:
Result: